Services - 16400-2018

13/01/2018    S9    - - Services - Contract award notice - Restricted procedure 

United Kingdom-Southend-on-Sea: Architectural design services

2018/S 009-016400

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Southend-on-Sea Borough Council
Corporate Procurement, 5th Floor, Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6ER
United Kingdom
Telephone: +44 1702215000
E-mail: procurementadvisors@southend.gov.uk
NUTS code: UKH31

Internet address(es):

Main address: www.southend.gov.uk

Address of the buyer profile: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

I.2)Information about joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Thames Estuary Museum Advanced Design Services

Reference number: Contract: AEGD-FF3NF7
II.1.2)Main CPV code
71220000
II.1.3)Type of contract
Services
II.1.4)Short description:

Southend Borough Council is seeking to bring together an experienced and appropriately qualified Architect-led design team with outstanding design and detailing skills to take forward the Thames Estuary Museum Project in Southend-on-Sea.

The Council now wishes to appoint a suitably qualified and experienced Architect-led design team to:

— review the existing scheme against an updated set of client requirements including redesign proposals, where necessary, and the submission of an amended planning application/information, as required (RIBA Work Stage 3 1 Developed Design),

— complete a full technical design of the approved scheme, modelled and designed to BIM Level 2 (RIBA Work Stage 4 — Technical Design).

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 2 416 250.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71320000
71242000
71420000
II.2.3)Place of performance
NUTS code: UKH31
II.2.4)Description of the procurement:

The Council received Conditional Planning Permission for a new museum in the Cliffs Gardens on 18.7.2012 (Application Number 12/00317/BC3M), and the permission has been enacted through the completion of stabilisation works. The approved scheme included the following uses:

— 230 space multi-storey car park — for use by visitors to museum and seafront,

— 377 m2 Museum shop and retail (Class A1),

— 10 023 m2 Museum (Class D1),

— 392 m2 Planetarium (Class D1) and multi-function space,

— 598 m2 Restaurant (Class A3), and

— 257 m2 Cafe (Class A3).

This scheme had an estimated build cost of between GBP 35 000 000 and GBP 40 000 000 which will be subject to review.

A key element of the redesign will be a focus on providing a cohesive and interactive visitor experience. This will be expected to showcase artefacts ranging from those associated with the Anglo-Saxon tomb discovered in 2003 through to local shipwrecks including the London. A number of these displays will require a specialised environment, such as humidity and light controls, including meeting the requirements of the Government Indemnity Scheme.

The design team will therefore be required to include a specialist Museum Design Adviser role to develop the exhibition spaces and ensure the building optimises the display of artefacts, provides interactive zones and meets all specialised design requirements.

The initial appointment will be for RIBA Work Stage 3 with RIBA Work Stage 4 then being confirmed subject to planning approval and an acceptable cost plan.

It is planned that the scheme will be taken forward in two construction phases.

Phase 1 will include the car park and other elements aligned with the car park floors.

Phase 2 will then incorporate the core museum elements alongside the restaurant, café and planetarium. The technical design must, therefore, enable the scheme to be delivered in these phases.

Should Phase 1 of the project then be taken forward the design team would be retained at the Council’s sole discretion through to RIBA Plan of Works 2013 Stage 7, whilst it is also envisaged that the design team would be retained to progress Phase 2 when funding is secured. The initial appointment will be for RIBA Work Stage 3 with RIBA Work Stage 4 then being confirmed subject to planning approval and an acceptable cost plan. The estimated contract value is based on RIBA Stages 3 and 4 for the entire scheme.

II.2.5)Award criteria
Quality criterion - Name: Technical quality / Weighting: 51
Quality criterion - Name: Presentation / Weighting: 9
Price - Weighting: 40
II.2.11)Information about options
Options: yes
Description of options:

It is planned that the scheme will be taken forward in 2 construction phases. Should Phase 1 of the project then be taken forward the design team would be retained at the Council’s sole discretion through to RIBA Plan of Works 2013 Stage 7, whilst it is also envisaged that the design team would be retained to progress Phase 2 when funding is secured.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 201-362995
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: DN229345
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/12/2017
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Hawkins Brown Architects LLP
London
EC1V 4QJ
United Kingdom
NUTS code: UKI31
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1 500 000.00 GBP
Lowest offer: 2 416 250.00 GBP / Highest offer: 3 245 805.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

(MT Ref:206370).

VI.4)Procedures for review
VI.4.1)Review body
Southend-on-Sea Borough Council
Corporate Procurement, 8th Floor, Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6ER
United Kingdom
Telephone: +44 1702215000

Internet address: www.southend.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/01/2018