Supplies - 164085-2016

13/05/2016    S92

Luxembourg-Luxembourg: Installation of 2 air coolers and 2 free-cooling heat exchangers — full-guarantee maintenance of the installations

2016/S 092-164085

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: bâtiment Ariane 01, bureau A1/048
Town: Luxembourg
Postal code: 2920
Country: Luxembourg
Telephone: +352 4301-31938
Fax: +352 4301-32109
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Installation of 2 air coolers and 2 free-cooling heat exchangers. Full-guarantee maintenance of the installations.

Reference number: OIL06/PO/2016/013.
II.1.2)Main CPV code
42510000 Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
II.1.3)Type of contract
II.1.4)Short description:

This contract involves:

— replacing 2 cooling towers in the roof of the Euroforum Building with 2 air coolers and 2 free-cooling heat exchangers,

— full-guarantee maintenance of the installed equipment for 2 years following the commissioning thereof.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
Main site or place of performance:

10, rue Robert Stumper, L-2557 Luxembourg, LUXEMBOURG.

II.2.4)Description of the procurement:

Item I comprises:

— supply, installation, connection to the existing water network and commissioning of 2 air coolers and 2 free-cooling heat exchangers,

— fitting out the existing infrastructure (opening the roof and drilling the walls), as well as work for handling and hoisting the equipment in question for its positioning and correct installation,

— dismantling, removal and recycling of the old installations,

— adaptation and programming of the new installations via the existing Siemens regulation system.

Item II comprises:

— full-guarantee maintenance of the installed equipment, with 4 checks per year for a 2-year period.

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
Value excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU administrative credits.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

please refer to the website specified in point I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please refer to the website specified in point I.3.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/06/2016
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/07/2016
Local time: 15:00

European Commission, salle 01/A072, bâtiment Ariane, route d'Esch 400, L-1471 Luxembourg, LUXEMBOURG.

Information about authorised persons and opening procedure:

details are given in point 1.7 of the administrative clauses.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The contract documents are available for download at the address specified in point I.3. The website will be updated regularly and it is the responsibility of economic operators to check for any updates and modifications before the tender submission deadline.

Economic operators interested are invited to register via the website (eTendering). They will then be notified by the online public procurement system of any updates available for this contract. The contracting authority cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The site visit is mandatory. The conditions are given in point I.5 of the administrative clauses.

No paper version will be issued.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

please refer to the website specified in point I.3.

VI.5)Date of dispatch of this notice: