Services - 16471-2018

13/01/2018    S9    - - Services - Contract award notice - Open procedure 

United Kingdom-Cardiff: Administration services

2018/S 009-016471

Contract award notice

Results of the procurement procedure


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
CF10 3NQ
United Kingdom
Telephone: +44 3000604400
NUTS code: UKL

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Delivery of the Landfill Disposals Tax (LDT) Communities Scheme

Reference number: C075/2017/2018
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Landfill Disposals Tax (LDT) Communities Scheme will replace the Landfill Communities Fund in Wales when Landfill Tax is devolved to Wales from April 2018. A distributive body will administer the grant scheme on behalf of the Welsh Government. The scheme will support the local community and environmental projects in areas affected by the disposal of waste to landfill.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 394 317.13 GBP
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL
II.2.4)Description of the procurement:

The distributive body will be responsible for managing, implementing, administering, monitoring and reporting on the Landfill Disposals Tax (LDT) Communities Scheme in Wales on behalf of the Welsh Government (the Client); the contract value is expected to be GBP 100 000.00 GPB per annum.

The scheme will fund projects supporting biodiversity, waste minimisation and other environmental enhancements for the benefit of communities in areas affected by the disposal of waste to landfill. The distributive body will distribute in the region of 1 400 000.00 GPB of grants per annum to projects.

As part of its governance arrangements, the Client will seek assurances that the grant is being administered effectively and efficiently with proper consideration given to safeguarding regularity and propriety and to achieving value for money. The distributive body will be responsible for ensuring funds are distributed to projects in line with the aims and principles of the Scheme. An important element of this will include ensuring projects are aligned with and support the delivery of Welsh Government priorities and policies including delivery of the seven well-being goals and demonstrating the five ways of working of the Well-being of Future Generations (Wales) Act 2015. The distributive body will be responsible for publishing an annual report on the scheme outlining how the money is being allocated and the outcomes delivered. As part of this, the distributive body will be expected to ensure that an evaluation framework is built into the scheme from the outset.

It is anticipated that the distributive body will be in place by 1 January 2018 for the mobilisation phase. The mobilisation phase will enable the distributive body to work with the Client to determine the detail of the Scheme prior to its publication and implementation from April 2018 and for the distributive body to produce an initial delivery plan. Service provision for the contract will commence on the 1 April 2018 for a period of 4 years. An option to extend the agreement for 2 X 1-year extensions will be available to the Client and will be subject to annual performance reviews.

II.2.5)Award criteria
Quality criterion - Name: Technical / Weighting: 85
Price - Weighting: 15
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract cost included is the total cost for the 4 year initial contract term and the optional extension periods if utilised, also included is a maximum budget of up to 30 000.00 GPB which may be available for a mobilisation phase. The estimated cost, for managing the scheme is 100 000.00 GPB per annum. The contract term includes a 3-month mobilisation phase if taken up, from January to March 2018.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 172-352556
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: C075/2017/2018
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Wales Council for Voluntary Action
Baltic House, Mount Stuart Square
Cardiff Bay
CF10 5FH
United Kingdom
Telephone: +44 2920431700
NUTS code: UKL
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 400 000.00 GBP
Total value of the contract/lot: 394 317.13 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

(WA Ref:75591).

VI.4)Procedures for review
VI.4.1)Review body
Welsh Government
Corporate Procurement Services, Cathays Park
CF10 3NQ
United Kingdom
Telephone: +44 3000604400

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: