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Services - 165658-2015

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13/05/2015    S92    Services - Contract notice - Open procedure 

United Kingdom-Birmingham: Architectural and related services

2015/S 092-165658

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: West Midlands Fire and Rescue Authority
National registration number: VAT No. 281 2856 47
Postal address: 99 Vauxhall Road, Nechells
Town: Birmingham
Postal code: B4 7HW
Country: United Kingdom
Contact person: Procurement
E-mail: procurement@wmfs.net
Telephone: +44 1213806166

Internet address(es):

General address of the contracting authority: http://www.wmfs.net

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/34952

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12310&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12310&B=BLUELIGHT

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local agency/office
I.3)Main activity
General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
principal designer services to demolish and rebuild Coventry Fire Station.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Coventry.

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The services to be provided will be based generally on the RIBA Standard Form of Agreement for the Appointment of an Architect (SFA/99), updated April 2013, subject to the amendments in the Schedule of Services. Bidders will need to include in their offer (by way of inclusive lump sum fees) for the following services:-
— produce scheme layout plans and elevations ready for client approval,
— finalise schemes and produce 3D CGI style images of proposals,
— produce Design and Access Statements ready for Planning Application,
— produce Traffic Statement for Planning Application,
— produce Noise Impact Assessment for Planning Application,
— submit Planning Application for approval (excluding such fees to Local Authorities etc. which will be funded directly by the Fire Authority when required),
— CDM Principal Designer (covering duties as detailed in the Construction, Design and Management Regulations 2015 and in accordance with the Schedule of Services and Fees as amended (PS/99)),
— structural engineer – (Nominated) J Turner & Associates Ltd – Antony Bartlam,
— mechanical engineer,
— electrical engineer,
— party wall surveyor,
— quantity surveyor,
— landscape architect,
— clerk of works,
— BREEAM Consultant.
II.1.6)Common procurement vocabulary (CPV)

71200000, 71000000, 71210000, 71220000, 71221000, 71240000, 71250000, 71251000, 71312000, 71315200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
the Authority is working towards best practice under Local Agenda 21 ‘A Sustainable Environment' to achieve a more sustainable approach to the design, choice of materials and operation of its building stock. Tenderers will be required to demonstrate how this policy may be implemented within the agreed contract price. There is a requirement for BREEAM certification for this project.
The services to be provided will be based generally on the RIBA Standard Form of Agreement for the Appointment of an Architect (SFA/99), updated April 2013, subject to the amendments in the Schedule of Services and fees attached. Bidders will need to include in their offer (by way of inclusive lump sum fees) for the following services:-
— produce scheme layout plans and elevations ready for client approval,
— finalise schemes and produce 3D CGI style images of proposals,
— produce Design and Access Statements ready for Planning Application,
— produce Traffic Statement for Planning Application,
— Produce Noise Impact Assessment for Planning Application,
— Submit Planning Application for approval (excluding such fees to Local Authorities etc. which will be funded directly by the Fire Authority when required),
— CDM Principal Designer (covering duties as detailed in the Construction, Design and Management Regulations 2015 and in accordance with the Schedule of Services and Fees as amended (PS/99)),
— structural engineer – (Nominated) J Turner & Associates Ltd – Antony Bartlam,
— mechanical engineer,
— electrical engineer,
— party wall surveyor,
— quantity surveyor
— landscape architect,
— clerk of works,
— BREEAM Consultant.
Please note that all costs and fees associated with the above will be deemed to be included within the Tenderer's fee proposal unless explicitly excluded.
It will be open for Tenderers to seek any other advice that may be require from any other professions, but the cost of any such advice will be deemed to be included in the fee offer.
Further details are contained on the Specification.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 036 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Contained within the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Contained within the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Contained within the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Contained within the tender documents.
Minimum level(s) of standards possibly required: 1 200 000 GBP turnover required.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Contained within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
C001963
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.6.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 090 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: West Midlands Fire and Rescue Authority will incorporate a standstill period at the point information on the award of the contract is communicated to the tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 days, provides time for unsuccessful tendered to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.5.2015