Services - 168452-2016

18/05/2016    S94    - - Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Grimsby: Time accounting or human resources software package

2016/S 094-168452

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North East Lincolnshire Borough Council
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
United Kingdom
Contact person: All communication through https://www.yortender.co.uk/ using reference: A9WJ-868X7E
E-mail: commercialservices@nelincs.gov.uk
NUTS code: UKE13

Internet address(es):

Main address: http://www.nelincs.gov.uk

Address of the buyer profile: https://www.nelincs.gov.uk/council-information-partnerships/contracts-and-tenders/pannel/

I.1)Name and addresses
North Lincolnshire Borough Council
Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United Kingdom
Contact person: All communication through https://www.yortender.co.uk/ using reference: A9WJ-868X7E
E-mail: commercialservices@nelincs.gov.uk
NUTS code: UKE13

Internet address(es):

Main address: http://www.northlincs.gov.uk

Address of the buyer profile: http://www.northlincs.gov.uk/jobs-business-regen/business-information-and-advice/procurement/

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
Additional information can be obtained from another address:
etendering portal https://www.yortender.co.uk/ using reference: A9WJ-868X7E
All communication and transmission of documents through YORtender
Grimsby
United Kingdom
E-mail: commercialservices@nelincs.gov.uk
NUTS code: UKE13

Internet address(es):

Main address: www.nelincs.gov.uk

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated human resources and payroll management system.

Reference number: A9WJ-868X7E
II.1.2)Main CPV code
48450000
II.1.3)Type of contract
Services
II.1.4)Short description:

North East Lincolnshire Council and North Lincolnshire Council have a shared service for all back-office functions and now seek to invest to:

Completely integrate payroll and human resources HR systems, activities, working practices and processes in so far as the employee terms and conditions of each council allow.

Future-proof and enable the expansion of externally delivered HR and payroll services

Provide a high degree of employee and manager autonomy for HR processing via a self-service facility.

Ensure the council is able to meet all its statutory and national policy requirements in a controlled and timely manner.

To this end we are now engaging with the market to establish how these objectives and outcomes might be achieved.

This consultation (PMC) is designed to encourage the market to engage with the development process before a procurement is released.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48000000
II.2.3)Place of performance
NUTS code: UKE13
II.2.4)Description of the procurement:

Project objectives:

Reduce administration removing re-keying of data, increasing employee/manager self service, having end-to-end work-flow processes from self-service creation to completion and reporting, reducing system management by ICT;

Deliver a solution that accommodates the full range human resources and payroll requirements arising from large, diverse organisations including multiple employments and annual pay incrementation and that is affordable in an environment of perennially reducing budgets;

Control the councils' overhead costs, by expanding our provision of HR/payroll services to external customers, the solution must have the ability to allow this expansion, and periodically retraction of services;

Support the highest degree of data integrity;

Whilst a seamless interface between the payroll and finance systems is essential, the councils are not looking for an ERP solution. Nor do the councils have any interest in outsourcing human resources or payroll services.

II.2.14)Additional information

PMC is the market's opportunity to outline market developments and generally influence how the needs might be met.

PMC is not a call for competition. Organisations participating in PMC must understand that a procurement is not guaranteed. PMC participation does not affect an organisation's tender positioning either positively or negatively.

All communication via https://yortender.co.uk please.

II.3)Estimated date of publication of contract notice:
31/08/2016

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:
VI.5)Date of dispatch of this notice:
13/05/2016