Supplies - 172372-2016

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20/05/2016    S96

United Kingdom-Newcastle upon Tyne: Printed matter and related products

2016/S 096-172372

Contract award notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: North East Procurement Organisation (NEPO)
Postal address: The Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
For the attention of: Mr Adam Smith
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916

Internet address(es):

General address of the contracting authority: http://www.nepo.org

Address of the buyer profile: http://www.nepo.org

Electronic access to information: http://www.nepo.org

Electronic submission of tenders and requests to participate: http://www.nepo.org

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Darlington Borough Council
Postal address: Town Hall, Feethams
Town: Darlington
Postal code: DL1 5UL
Country: United Kingdom

Official name: Durham County Council
Postal address: County Hall
Town: Durham
Postal code: DH1 5UL
Country: United Kingdom

Official name: Gateshead Metropolitan Borough Council
Postal address: Civic Centre, Regent Terrace
Town: Gateshead
Postal code: NE8 1HH
Country: United Kingdom

Official name: Hartlepool Borough Council
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
Postal code: TS24 8AY
Country: United Kingdom

Official name: Middlesbrough Council
Postal address: Civic Centre, Albert Road
Town: Middlesbrough
Postal code: TS1 9FX
Country: United Kingdom

Official name: Newcastle City Council
Postal address: Civic Centre, Barras Bridge
Town: Newcastle upon Tyne
Postal code: NE1 7RS
Country: United Kingdom

Official name: Northumberland County Council
Postal address: County Hall
Town: Morpeth
Postal code: NE61 2EF
Country: United Kingdom

Official name: North Tyneside Council
Postal address: Quadrant, The Silverlink North, Cobalt Business Park, Silverlink
Town: Newcastle upon Tyne
Postal code: NE27 0BY
Country: United Kingdom

Official name: Redcar & Cleveland Borough Council
Postal address: Redcar and Cleveland House, Kirkleatham Street
Town: Redcar
Postal code: TS10 1RT
Country: United Kingdom

Official name: South Tyneside Council
Postal address: South Tyneside Council Town Hall and Civic Offices, Westoe Road
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom

Official name: Stockton-on-Tees Borough Council
Postal address: Municipal Buildings, Church Road
Town: Stockton-on-Tees
Postal code: TS18 1LD
Country: United Kingdom

Official name: Sunderland City Council
Postal address: Civic Centre, Burdon Road
Town: Sunderland
Postal code: SR2 7DN
Country: United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
NEPO504 Framework for Election and Electoral Registration Print.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKC NORTH EAST (ENGLAND)

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
Framework Contract for Election and Electoral Registration Print requirements to NEPO Member and Associate Member Authorities within the North East region. The Framework Contract will commence 1.7.2016 and will run for a 48 month period.

The Framework Contract has been established as a ranked list of 2 Contractors, whereby the Contracting Authority will issue a call-off order directly to the 1st ranked Contractor that can fully meet their requirements without re-opening competition. The Contractor ranked 2nd will only be required if the 1st ranked Contractor cannot fully meet all of the Contracting Authority's requirements. The call-off Contract will be on the terms specified within the call-off Terms and Conditions, supplemented as appropriate by such details as price and quantities which will be specified in the call-off order.

Contractors appear in this notice in order of their ranking based on the outcome of the Award Questionnaire evaluation and Pricing evaluation with the highest ranked being the bidder with the highest score.

If the 1st ranked Contractor notified NEPO that it is no longer able to supply under the Framework Contract, or if the 1st ranked Contractor is unable to fulfil a Contracting Authorities full requirements, or NEPO does not agree a price variation in accordance with clause 1 of the Special Terms and Conditions then Contracting Authorities may then place an order directly with the 2nd ranked Contractor on the Framework who can fully meet their requirements.

Based on early stakeholder engagement, and due to the nature of the requirement, NEPO has not divided the Framework Contract into separate Lots. A sole supplier arrangement for this Framework Contract has historically proven best value and provides for an optimum delivery solution. The partnership benefit a sole supplier arrangement provides is essential in the delivery of the service element.
II.1.5)Common procurement vocabulary (CPV)

22000000 Printed matter and related products, 79800000 Printing and related services

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 2 000 000,00 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality — samples. Weighting 20
2. Quality — project management. Weighting 15
3. Quality — performance management. Weighting 15
4. Quality — business continuity. Weighting 15
5. Social value. Weighting 5
6. Price. Weighting 30
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
NEPO504
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2016/S 015-021636 of 22.1.2016

Section V: Award of contract

Contract No: NEPO504 Lot No: 1 - Lot title: NEPO504 Framework Contract for Election and Electoral Registration Print
V.1)Date of contract award decision:
3.5.2016
V.2)Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Adare Sec Limited
Postal address: Park Mill, Clayton West
Town: Huddersfield
Postal code: HD8 9QQ
Country: United Kingdom
E-mail: carlo.bannerman@adaresec.com
Telephone: +44 1484867330
Internet address: http://www.adaresec.com/

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 2 000 000 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0
V.5)Information about subcontracting
Contract No: NEPO504 Lot No: 1 - Lot title: NEPO504 Framework Contract for Election and Electoral Registration Print
V.1)Date of contract award decision:
3.5.2016
V.2)Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Print Image Network Limited
Postal address: Image House, 10 Acorn Business Park, Heaton lane
Town: Stockport
Postal code: SK4 1AS
Country: United Kingdom
E-mail: john@printimagenetwork.com
Telephone: +44 1612094804
Internet address: http://www.printimagenetwork.co.uk/

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 2 000 000 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available at: http://www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. A list of current NEPO Associate Members is available at: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Official name: North East Procurement Organisation
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916
Internet address: http://www.nepo.org

Body responsible for mediation procedures

Official name: North East Procurement Organisation
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916
Internet address: http://www.nepo.org

VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained

Official name: North East Procurement Organisation
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: adam.smith@nepo.org
Telephone: +44 1912613916
Internet address: http://www.nepo.org

VI.4)Date of dispatch of this notice:
17.5.2016