Services - 172471-2015

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19/05/2015    S95    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Llandrindod Wells: Construction work

2015/S 095-172471

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Powys County Council
Postal address: County Hall
Town: Llandrindod Wells
Postal code: LD1 5LG
Country: United Kingdom
For the attention of: Garry Leatherland
Telephone: +44 1597826000

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Dyfed Powys Police

Official name: Powys Teaching Health Board

Official name: Welsh Ambulance Service

Official name: Mid and West Wales Fire Service

Official name: Brecon Beacons National Park

Official name: Welsh Government

Official name: Powys Primary Care Trusts

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Powys County Council — Soft Market Test — Joint Venture for Delivery of Property Services.
II.2)Type of contract and place of delivery or of performance
Service category No 1: Maintenance and repair services
Powys, UK.

NUTS code UKL24

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The Council is seeking to create a Joint Venture with a suitably established industry partner, from either the private or public sector to develop an integrated Property Service with Powys County Council.
Initially, four key functions will be included:
— Responsive buildings repair and maintenance contracting service to deliver planned maintenance and minor works, statutory testing and cyclical maintenance;
— Design and build contractor/consultancy for delivery of small projects;
— Consultancy Services to deliver the ambitious major capital investment program in new buildings;
— Consultancy to deliver property advice and asbestos services.
The Council has considered the options available and wishes to pursue a longer term partnership delivering over a term of 10 to 15 years and to build a strong, viable and resilient property service for the Heart of Wales, not only delivering services to Powys County Council, but in time to other public sector organisations.
Against a background of diminishing budgets, the Council wishes to modernise service delivery, generate cashable savings and ensure viable and sustainable Property Services for the County into the future.
Services to be undertaken by the Joint Venture include:
— Repair and maintenance of Council dwellings and related assets, including maintenance of heating installations but excluding capital work;
— Repair and maintenance of non-Housing Public Buildings including Council owned farms;
— All statutory testing in both Council housing and public buildings;
— Project design and management for the delivery of major schemes on behalf of the Council.
The Council currently delivers Housing and Public Buildings Repairs and Maintenance via its own workforce of approximately 60 Operatives as well as utilising local contractors. Project design and delivery is carried out by our in-house team.
The Council owns approximately 5 400 homes and 460 public buildings.
It is envisaged that further property-related services may be added in the future by the Council and/or other public entities.
The current combined annual contract value of all work streams identified above is around 11 400 000 GBP, broken down as follows:
— Housing Repairs and Maintenance: 5 646 000 GBP;
— Annual testing and maintenance of Heating installations in Council homes 710 000 GBP;
— Public Buildings Repairs and Maintenance: 2 640 000 GBP;
— Statutory testing Public Buildings: 1 576 000 GBP;
— Project design and delivery 1 316 000 GBP.
The values stated are for the 2014/15 financial year and there is no guarantee that the contract value will continue at this level in the future.
This Soft Market Test is being undertaken to support the Council to define its procurement requirements and to appraise itself of current best practice in the market. We would also like to assure respondents that the information they provide will be treated in the strictest of confidence. Individual comments and opinions will only be taken into consideration as part of assisting the Council develop an appropriate procurement strategy and will not be considered as part of any future procurement activity.
If you believe your organisation has the capabilities to help the Council achieve its objectives and would wish to inform the potential procurement process, we would advise you register on eTenderwales, by Tuesday 26.5.2015. Organisations who are willing to participate in the soft market testing are asked to complete a questionnaire via the eTenderwales Portal in which they are asked if they would like to take part in a more detailed discussion or meeting.
This opportunity will close on Tuesday 2.6.2015, 12:00 Noon.
N.B. Whilst this soft market testing is intended to help inform a potential procurement process, it is not part of a formal procurement process and the Council does not guarantee to undertake a procurement process or to invite any particular contractor to participate in a subsequent procurement. Such procurement, if it takes place, will be subject to a pre-qualification and subsequent award process, following a competition.


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

45000000, 50700000, 71300000, 71400000, 71000000, 51000000, 90700000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The Schedule Start of Award Procedure is the deadline for the Soft Market Test process.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
The other contracting bodies shown in this notice is a list of potential buyers that have been approached, but have yet to confirm or otherwise their wish to be included in the process. This list is not exhaustive, and other buyers may be approached. This will be confirmed prior to the publication of the Contract Notice.

— Instructions for Suppliers — Registration on eTenderwales — Powys County Council will be conducting this soft market test through the Value Wales e-Tendering portal. This can be found at, all information may be downloaded and returned through this channel.

Internet address(es):

Suppliers Instructions How to Express Interest in this Soft Market Test.
1. Register your company on the eTenderwales portal (this is only required once):

— Browse to the eSourcing Portal:

— Click the ‘Click here to register’ link;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Soft Market Test:
— Login to the portal with the username/password;
— Click the ‘Open Access ITTs’ link;
— Click on the relevant ITT to access the content. (ITT_47595);
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);
— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box
3. Responding to the Soft Market Test:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);
— You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the on-screen instructions to complete the ITT;
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon-Fri (8:00-18:00) on:

— eMail:

— Phone: +44 800 368 4850 / Fax: +44 20 7080 0480.
Tenders or Requests to Participate must be sent to:

Official name:

(WA Ref:26395).
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: