Services - 172670-2015

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19/05/2015    S95

United Kingdom-Bridgend: Medical specialist services

2015/S 095-172670

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Police and Crime Commissioner for South Wales
Postal address: Police Headquarters, Cowbridge Road
Town: Bridgend
Postal code: CF31 3SU
Country: United Kingdom
Contact person: Procurement Department
E-mail: swp-procurement@south-wales.pnn.police.uk
Telephone: +44 1656655555

Internet address(es):

General address of the contracting authority: www.south-wales.police.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0583

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Police and Crime Commissioner for Dyfed Powys Police

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Forensic Medical Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Force area of South Wales Police and Dyfed Powys Police.

NUTS code UKL WALES

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 3
Justification for a framework agreement, the duration of which exceeds four years: This agreement is for 3 years with the possibility to extend for a further 1 year.
II.1.5)Short description of the contract or purchase(s)
The Service requirements are split into two lots:
Lot 1 — South Wales Police.
Lot 2 — Dyfed Powys Police.
The Contractor shall provide on a 24 hour, 7 days per week, 365/366 days a year basis the following Services:
a) Forensic Medical and Healthcare Services;
b) Call Centre facilities through which the Force shall request forensic medical and healthcare services.
The Service requirement is to provide a reliable, effective, efficient and timely forensic healthcare service to:
a) Detainees, witnesses and voluntary attendees at Police Stations (Custody);
b) Victims of sexual assault at Sexual Assault Referral Centres;
c) Police officers and staff injured in the course of their duty;
d) Attendance at scenes of sudden/suspicious death; and;
e) Attendance at hospitals for forensic examinations.
The Service shall meet the needs of custody, forensic and investigative requirements and the needs of victims of crime through the provision of appropriately skilled, trained and qualified professionals.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=27003

II.1.6)Common procurement vocabulary (CPV)

85121200 Medical specialist services, 85141000 Services provided by medical personnel, 85120000 Medical practice and related services, 85121000 Medical practice services, 85000000 Health and social work services, 85100000 Health services, 85140000 Miscellaneous health services

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is split into 2 lots.
Lot 1 — South Wales Police;
Lot 2 — Dyfed Powys Police.
The tender can bid for one or both of the lots.
II.2.2)Information about options
Options: yes
Description of these options: Option to extend contracts for 12 months at the end of the initial 36 month term.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: South Wales Police
1)Short description
Provision of the Services in the South Wales Police Force area.
The Police and Crime Commissioner for South Wales is responsible for policing an area of some 812 square miles which span the local Police and Crime Commissioner areas of Merthyr and Rhondda Cynon Taff (Northern BCU), Cardiff (Eastern BCU), the Vale of Glamorgan and Bridgend (Central BCU) and Neath and Port Talbot and Swansea (Western BCU).
2)Common procurement vocabulary (CPV)

85121200 Medical specialist services, 85100000 Health services, 85000000 Health and social work services, 85141000 Services provided by medical personnel, 85120000 Medical practice and related services, 85121000 Medical practice services, 85140000 Miscellaneous health services

3)Quantity or scope
The Contractor shall provide on a 24 hour, 7 days per week, 365/366 days a year basis the following Services:
a) Forensic Medical and Healthcare Services
b) Call Centre facilities through which the Force shall request forensic medical and healthcare services collectively the ‘Services’.
The Service requirement is to provide a reliable, effective, efficient and timely forensic healthcare service to:
a) Detainees, witnesses and voluntary attendees at Police Stations (Custody);
b) Victims of sexual assault at Sexual Assault Referral Centres;
c) Police officers and staff injured in the course of their duty;
d) Attendance at scenes of sudden/suspicious death; and;
e) Attendance at hospitals for forensic examinations.
The Service shall meet the needs of custody, forensic and investigative requirements and the needs of victims of crime through the provision of appropriately skilled, trained and qualified professionals.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
There will be an option to extend for an additional 12 months at the end of the 36 months contract.
Lot No: 2 Lot title: Dyfed Powys Police
1)Short description
Provision of the Services for Dyfed Powys Police.
Dyfed-Powys Police safeguard people living, working and visiting the Counties of Carmarthenshire, Ceredigion, Pembrokeshire and Powys. It has a population of over 488 000, that is significantly boosted with tourists each year, and covers a land mass of over half of Wales. Geographically it is the largest police force in England and Wales, it has over 350 miles of coastline, many remote rural communities along with a number of relatively small centres of population that include Aberystwyth, Cardigan, Haverfordwest, Carmarthen and Brecon. The area stretches from St David's in the West across to Crickhowell in the East, up to Welshpool and Machynlleth in the North.
2)Common procurement vocabulary (CPV)

85121200 Medical specialist services, 85141000 Services provided by medical personnel, 85120000 Medical practice and related services, 85121000 Medical practice services, 85000000 Health and social work services, 85100000 Health services, 85140000 Miscellaneous health services

3)Quantity or scope
The Contractor shall provide on a 24 hour, 7 days per week, 365/366 days a year basis the following Services:
a) Forensic Medical and Healthcare Services;
b) Call Centre facilities through which the Force shall request forensic medical and healthcare services collectively the ‘Services’.
The Service requirement is to provide a reliable, effective, efficient and timely forensic healthcare service to:
a) Detainees, witnesses and voluntary attendees at Police Stations (Custody);
b) Victims of sexual assault at Sexual Assault Referral Centres;
c) Police officers and staff injured in the course of their duty;
d) Attendance at scenes of sudden/suspicious death; and;
e) Attendance at hospitals for forensic examinations.
The Service shall meet the needs of custody, forensic and investigative requirements and the needs of victims of crime through the provision of appropriately skilled, trained and qualified professionals.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
There will be an option to extend for an additional 12 months at the end of the initial 36 month period.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Security for Performance:
The Commissioner has advised that it may require a Parent Company Guarantee and/or a Performance Bond.
At this stage it is unknown as to whether or not this requirement will be taken up. If the Commissioner decides to take up the offer of a performance bond, then the sum which will be required under the bond is 10 % of the tender price.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Terms and Conditions of Contract are contained within the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Elements of the Service provision will be carried out by Doctors and Nurses.
Doctors: The Contractor shall ensure that all doctors:
a) Are fully registered with the GMC (unrestricted) and have a License to Practise;
b) Have a minimum of 3 years training in a relevant specialty (General Practice or Emergency Medicine are desirable) in an approved practice setting following successful completion of foundation training (FY1 and FY2). (Exceptionally there may be some high quality training posts where the degree of supervision is such that less experienced doctors may have the required support to train and work in this field but advice should be sought from the FFLM before such appointments are made);
c) Have been awarded the Diploma of the FFLM (General Forensic Medicine) within two years of taking up their post with the Contractor unless they already are either a MFFLM or FFFLM;
d) Clinical leads shall have Foundation Membership or Membership of the FFLM (General Forensic Medicine) by examination;
e) Have current valid training in Immediate Life Support at any given time;
f) It is best practice that Doctors who will be carrying out sexual assault examinations have the Diploma in the Forensic and Clinical Aspects of Sexual Assault.
Nurses: As a minimum the Contractor shall ensure that all nurses:
a) Are appropriately registered with the Nursing and Midwifery Council (NMC);
b) Shall be a minimum of AFC band 6 or equivalent;
c) Have a minimum of 4 years post qualifying experience;
d) Have a minimum of 3 years general practice, accident and emergency, walk in centre, substance misuse, prison healthcare or mental health experience at recruitment;
e) Have current valid training in Immediate Life Support at any given time; and;
f) Shall be capable of extended roles including venipuncture.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ITT_47488 (INTERNAL FILE324)
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 184-324832 of 25.9.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.6.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
9.6.2015 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 7.10.2015
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Early 2018 or if the contract is extended then early 2019.
VI.2)Information about European Union funds
VI.3)Additional information
This procurement process will be carried out on Etender Wales.
This is a separate website and if you are not already registered then registration will be required.

You will need to visit https://etenderwales.bravosolution.co.uk/web/login.shtml to register or access the documents.

Search for ITT-47488
(WA Ref:27003).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.5.2015