Services - 173485-2020

10/04/2020    S72

United Kingdom-Downpatrick: IT services: consulting, software development, Internet and support

2020/S 072-173485

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Newry Mourne and Down District Council
Postal address: Downshire Civic Centre
Town: Downpatrick
NUTS code: UKN0 Northern Ireland
Postal code: BT30 6GQ
Country: United Kingdom
Contact person: Only Online through portal at: www.newrymournedown.org/procurementE
E-mail: David.Barter@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Antrim and Newtownabbey Borough Council
Postal address: Civic Centre, 50 Stiles Way
Town: Antrim
NUTS code: UKN0 Northern Ireland
Postal code: BT41 2UB
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Ards and North Down Borough Council
Postal address: The Castle
Town: Bangor
NUTS code: UKN0 Northern Ireland
Postal code: BT20 4BT
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Armagh City, Banbridge and Craigavon Borough Council
Postal address: The Palace Demesne
Town: Armagh
NUTS code: UKN0 Northern Ireland
Postal code: BT60 4EL
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Causeway Coast and Glens Borough Council
Postal address: 66 Portstewart Road
Town: Coleraine
NUTS code: UKN0 Northern Ireland
Postal code: BT52 1EY
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Derry City and Strabane District Council
Postal address: 98 Strand Road
Town: Derry
NUTS code: UKN0 Northern Ireland
Postal code: BT48 7NN
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Fermanagh and Omagh District Council
Postal address: 2 Townhall Street
Town: Enniskillen
NUTS code: UKN0 Northern Ireland
Postal code: BT74 7BA
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Lisburn and Castlereagh City Council
Postal address: Lagan Valley Island
Town: Lisburn
NUTS code: UKN0 Northern Ireland
Postal code: BT27 4RL
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Mid and East Antrim Borough Council
Postal address: 1-29 Bridge Street
Town: Ballymena
NUTS code: UKN0 Northern Ireland
Postal code: BT43 5EJ
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.1)Name and addresses
Official name: Mid Ulster District Council
Postal address: Burn Road
Town: Cookstown
NUTS code: UKN0 Northern Ireland
Postal code: BT80 8DT
Country: United Kingdom
Contact person: Michael Forster
E-mail: michael.forster@nmandd.org
Internet address(es):
Main address: www.newrymournedown.org
Address of the buyer profile: www.newrymournedown.org/procurement
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.newrymournedown.org/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.newrymournedown.org/procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Full Fibre Northern Ireland — Gigabit Capable Fibre Tranche 2

Reference number: 001-2020
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

Newry, Mourne and Down District Council is the host organisation for the Full Fibre Northern Ireland (FFNI) Consortium.

FFNI is a consortium of the ten councils in Northern Ireland outside Belfast.

FFNI was awarded a grant of GBP 15 m from the Department of Digital, Culture, Media and Sport’s Wave three Local Full Fibre Network Programme. This is supplemented by other sources of funding, including DCMS Rural Gigabit Connectivity grant funding and consortium member and customer funding.

FFNI’s gigabit capable fibre project recognises that the provision of high quality, reliable high-speed connectivity is a necessity for a 21st century economy and society. FFNI is therefore seeking to future proof its own network connectivity requirements for the next 20 years or more through the installation of gigabit-capable digital infrastructure services.

II.1.5)Estimated total value
Value excluding VAT: 15 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
72720000 Wide area network services
32410000 Local area network
32400000 Networks
32420000 Network equipment
32430000 Wide area network
32500000 Telecommunications equipment and supplies
32510000 Wireless telecommunications system
32520000 Telecommunications cable and equipment
32560000 Fibre-optic materials
32570000 Communications equipment
32580000 Data equipment
51300000 Installation services of communications equipment
45000000 Construction work
50330000 Maintenance services of telecommunications equipment
II.2.3)Place of performance
NUTS code: UKN0 Northern Ireland
II.2.4)Description of the procurement:

Newry, Mourne and Down District Council (The Council) hosts the Full Fibre Northern Ireland (FFNI) Consortium and is procuring services on behalf of the consortium members and other public sector customers.

FFNI is a consortium of the ten Northern Ireland Councils outside Belfast.

This procurement is one of several that will be operated by the Council on behalf of the customers, dividing the total requirement into smaller collections of sites.

The Council wishes to procure a supplier of gigabit-capable fibre connectivity services that will underpin wide area network connectivity to customer sites.

FFNI’s gigabit-capable connectivity project is part-funded by the Department for Digital, Media, Culture and Sport (DCMS) through Wave three of its local full fibre network programme (LFFN). It may also be part-funded by the DCMS Rural Gigabit Connectivity (RGC) Programme and by other sources of funding.

The Council requires the supplier to design, build and operate the services over the duration of the contract.

The Council wishes to procure replacement access circuits in the form of Point-to-Point (P2P) dark fibre or virtual equivalent circuits (Tail Circuit Services) to customer locations across the consortium members’ administrative areas.

These infrastructure services will be procured over the long term, from 20 to 30 years or more. It is anticipated that through the potentially large number of connected sites, economies of scale may be realised through aggregation, leading to innovative and cost-effective solutions from the market.

The customers intend to separate the provision of these infrastructure services from the provision of their wide area network (WAN) services. Their WAN managed services will be delivered through the arrangements with existing WAN suppliers or will be separately procured.

The supplier may provide all elements of the solution itself or may combine commodity services and products from telecoms providers, services from subcontractors and its own tools, services and expertise, to provide the solution.

The supplier will provide a service management function to manage proactively the availability of the solution to agreed service levels, and to provide prompt remedial action in the event of failure. All aspects of the service should be compliant with the relevant security, information management and regulatory requirements.

All bids must provide dark fibre (or equivalent) gigabit-capable fibre circuits that meet the requirements described in requirement 1 of the Volume 2 requirements document.

The B end connection must be to a point of presence that is directly or indirectly accessible to typical WAN suppliers, so that the circuits may be quickly, cost effectively and practically integrated into the Customers’ WANs.

The circuit must be maintained in usable condition, available to the customer for a period of at least 20 years.

The supplier will hold a separate contract with each customer, so that this procurement is expected to result in ten separate contracts. However, the contracts will be almost identical, other than in respect of the sites that they cover.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 420
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The customer may order connections to or between further sites at a future time, for example where further budget becomes available, where new sites are acquired or built, where additional resilience is required or for other reasons.

The customer may order additional ancillary services and equipment to support the tail circuits, including optical network termination equipment and relevant technical services.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As detailed in the volumes of the invitation to tender.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

As detailed in the volumes of the invitation to tender.

Minimum level(s) of standards possibly required:

As detailed in the volumes of the invitation to tender.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

As detailed in the volumes of the invitation to tender.

Minimum level(s) of standards possibly required:

As detailed in the volumes of the invitation to tender.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As detailed in the volumes of the invitation to tender.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 087-208997
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/06/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/06/2020
Local time: 12:01
Place:

Newry, Mourne and Down District Council, Unit 19, Greenbank Industrial Estate, Newry, Co. Down, BT34 2QU.

Information about authorised persons and opening procedure:

Electronic process manged by David Barter.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Suppliers will be expected to deliver services that demonstrate a best value approach.

Newry, Mourne and Down District Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.

Newry Mourne and Down District Council is procuring the public contract on behalf of itself and the following bodies delivering public services (Contracting Bodies):

• Antrim and Newtownabbey Borough Council,

• Ards and North Down Borough Council,

• Armagh City, Banbridge and Craigavon Borough Council,

• Causeway, Coast and Glens Borough Council,

• Derry City and Strabane District Council,

• Fermanagh and Omagh District Council,

• Lisburn and Castlereagh City Council,

• Mid and East Antrim Borough Council,

• Mid Ulster District Council,

• Business Services Organisation.

Any such Contracting Body will be entitled, with the prior written consent, of and through the authority, to contract with and require services to be delivered to it by the appointed organisation on the same or substantially the same terms and conditions as agreed with the authority.

The contracting authority intends to use an eTendering system for this procurement process, eHub www.newrymournedown.org/procurement

Supplier registration is free of charge.

Follow the registration instructions on the eHub portal.

Browse to the opportunity

Access the volumes of the invitation to tender provided.

Submit your tender response by the deadline indicated.

It is strongly recommended that suppliers unfamiliar with the eHub Procurement Portal ensure that they are able to access all relevant functions well ahead of the closing dates, since late responses may not be accepted.

If you have any difficulties with the eHub Procurement Portal, please call 08007316575.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice (NI)
Postal address: Chichester St
Town: Belfast
Postal code: BT1 3 JF
Country: United Kingdom
E-mail: adminoffice@courtsni.gov.uk
Telephone: +44 2890235111
Internet address: http://www.courtsni.gov.uk
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period when information on the award of thecontract is communicated to tenderers.

This period allows tenderers to seek further debriefing from the Council before the contract is entered into.Applicants have two working days from notice of the award decision to ask for additional debriefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. Such additional information should be requested from email address:

david.barter@nmandd.org

If a dispute about contract award has not been successfully resolved the Public Contracts Regulations 2015 allow aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 1 month). The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.5)Date of dispatch of this notice:
08/04/2020