Services - 176378-2019

15/04/2019    S74    Services - Modification of a contract/concession during its term - Competitive dialogue 

United Kingdom-Bolton: IT services: consulting, software development, Internet and support

2019/S 074-176378

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: The Borough Council of Bolton
Postal address: Town Hall, Victoria Square
Town: Bolton
NUTS code: UKD4 Lancashire
Postal code: BL1 1RU
Country: United Kingdom
Contact person: Irfan Oomer
E-mail: irfan.oomer@bolton.gov.uk

Internet address(es):

Main address: www.bolton.gov.uk

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Information Communications and Technology (ICT) Services

II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.2)Description
II.2.1)Title:

Information Communications and Technology (ICT) Services

II.2.2)Additional CPV code(s)
32430000 Wide area network
32410000 Local area network
32250000 Mobile telephones
32000000 Radio, television, communication, telecommunication and related equipment
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
32500000 Telecommunications equipment and supplies
45314000 Installation of telecommunications equipment
45314100 Installation of telephone exchanges
45314120 Installation of switchboards
45314200 Installation of telephone lines
45314300 Installation of cable infrastructure
45314310 Installation of cable laying
45314320 Installation of computer cabling
48824000 Printer servers
50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
64200000 Telecommunications services
72224000 Project management consultancy services
79800000 Printing and related services
64212000 Mobile-telephone services
II.2.3)Place of performance
NUTS code: UKD3 Greater Manchester
NUTS code: UKD4 Lancashire
Main site or place of performance:

Bolton and Wigan, Greater Manchester

II.2.4)Description of the procurement at the time of conclusion of the contract:

The Borough Council of Bolton (“Bolton”) acting as lead authority tendered for a cost effective, value for money, innovative service provider to deliver facilities managed information and Communication technologies (ICT) services to Bolton, Wigan Borough Council, Wigan and Leigh Housing Company Ltd and Wigan Leisure and Culture Trust in order to meet both the existing and future ICT needs of each of the aforementioned and to achieve service improvements and cost savings.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 96
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2013/S 060-099166

Section V: Award of contract/concession

Contract No: TC069
Title:

Information Communications and Technology (ICT) Services

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
22/03/2013
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Agilisys Ltd
National registration number: 04327369
Postal address: Third Floor, One Hammersmith Broadway, Hammersmith
Town: London
NUTS code: UKI LONDON
Postal code: W6 9DL
Country: United Kingdom
E-mail: info@agilisys.co.uk

Internet address: www.agilisys.co.uk

The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 47 837 000.00 GBP

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The Borough Council of Bolton
Postal address: Victoria Square, Town Hall
Town: Bolton
Postal code: BL1 1RU
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: The Borough Council of Bolton
Postal address: Victoria Square, Town Hall
Town: Bolton
Postal code: BL1 1RU
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority reserves the right not to award any contract as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates.

The contract period is for 8 years but the contract is to be modified under PCR 2015 Regulation 72 1 (b) to extend for 31 months.

This is a OJEU modification notice. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
Official name: The Borough Council of Bolton
Postal address: Victoria Square, Town Hall
Town: Bolton
Postal code: BL1 1RU
Country: United Kingdom
VI.5)Date of dispatch of this notice:
10/04/2019

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
72000000 IT services: consulting, software development, Internet and support
VII.1.2)Additional CPV code(s)
32430000 Wide area network
32410000 Local area network
64212000 Mobile-telephone services
32250000 Mobile telephones
79800000 Printing and related services
48824000 Printer servers
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
32000000 Radio, television, communication, telecommunication and related equipment
64200000 Telecommunications services
32500000 Telecommunications equipment and supplies
50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
72224000 Project management consultancy services
45314000 Installation of telecommunications equipment
45314100 Installation of telephone exchanges
45314120 Installation of switchboards
45314200 Installation of telephone lines
45314300 Installation of cable infrastructure
45314310 Installation of cable laying
45314320 Installation of computer cabling
VII.1.3)Place of performance
NUTS code: UKD3 Greater Manchester
NUTS code: UKD4 Lancashire
Main site or place of performance:

Bolton and Wigan, Greater Manchester

VII.1.4)Description of the procurement:

The Borough Council of Bolton (“Bolton”) acting as lead authority tendered for a cost effective, value for money, innovative service provider to deliver facilities managed information and communication technologies (ICT) services to Bolton, Wigan Borough Council, Wigan and Leigh Housing Company Ltd and Wigan Leisure and Culture Trust in order to meet both the existing and future ICT needs of each of the aforementioned and to achieve service improvements and cost savings.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 31
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 15 447 364.00 GBP
VII.1.7)Name and address of the contractor/concessionaire
Official name: Agilisys Ltd
National registration number: 04327369
Postal address: Third Floor, One Hammersmith Broadway, Hammersmith
Town: London
NUTS code: UKI LONDON
Postal code: W6 9DL
Country: United Kingdom
E-mail: info@agilisys.co.uk

Internet address: www.agilisys.co.uk

The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The contract is being modified in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015.The modification will extend the contract for the provision of Information and Communications and Technology (ICT) Services for 31 months from 1.7.2020. The Contracting Authority is relying on Regulation 72.1. b. due to economic and technical reasons and that a change of contractor would cause significant inconvenience or substantial duplication of costs for the Contracting Authority. The original contract ref 2011/S 38-062643 was subject to an OJEU Contract Notice and was awarded in accordance with the relevant Directive of the. European Parliament and of the Council. The increase in price will not exceed 50 percent of the original contract award value of 47 837 000,00 GBP.

VII.2.2)Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The contract is being modified in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015.The modification will extend the contract for the provision of Information and Communications and Technology (ICT) Services for 31 months from 1.7.2020. The Contracting Authority is relying on Regulation 72.1. b. due to economic and technical reasons and that a change of contractor would cause significant inconvenience or substantial duplication of costs for the Contracting Authority. The original contract ref 2011/S 38-062643 was subject to an OJEU Contract Notice and was awarded in accordance with the relevant Directive of the. European Parliament and of the Council. The increase in price will not exceed 50 percent of the original contract award value of 47 837 000,00 GBP.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 47 837 000.00 GBP
Total contract value after the modifications
Value excluding VAT: 63 284 364.00 GBP