Services - 176810-2019

16/04/2019    S75

Poland-Warsaw: Framework Contract for the provision of professional insurance brokerage services

2019/S 075-176810

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Border and Coast Guard Agency
Postal address: Plac Europejski 6
Town: Warsaw
NUTS code: PL911 Miasto Warszawa
Postal code: 00-844
Country: Poland
E-mail: procurement@frontex.europa.eu

Internet address(es):

Main address: https://frontex.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4738
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4738
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Contract for the provision of professional insurance brokerage services

Reference number: Frontex/OP/59/2019/MS
II.1.2)Main CPV code
66510000 Insurance services - SB01
II.1.3)Type of contract
Services
II.1.4)Short description:

The objectives of this single Framework Contract are:

— to establish optimal insurance coverage for Frontex specific activities in the most economically

Advantageous way; covering the following insurance: a. Public Liability for Frontex operational premises b. comprehensive motor vehicle insurance for specialized vehicles (VMM), deployed in Frontex operational areas,

— to deliver high level support and advice to maintain the optimal level of insurance coverage taking into consideration the specific role of Frontex,

— to assist Frontex in dealing with changing factors, such as legislation, and thus limiting these services are needed to ensure that Frontex has in place the best insurance coverage to minimize its Frontex risk exposure.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: PL911 Miasto Warszawa
II.2.4)Description of the procurement:

The objectives of this single Framework Contract are:

— to establish optimal insurance coverage for Frontex specific activities in the most economically

Advantageous way; covering the following insurance: a. Public Liability for Frontex operational premises b. comprehensive motor vehicle insurance for specialized vehicles (VMM), deployed in Frontex operational areas,

— to deliver high level support and advice to maintain the optimal level of insurance coverage taking into consideration the specific role of Frontex,

— to assist Frontex in dealing with changing factors, such as legislation, and thus limiting these services are needed to ensure that Frontex has in place the best insurance coverage to minimize its Frontex risk exposure.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

This FWC is concluded for a period of two 24 month with the possibility to prolong it maximum two (2) times for a period of 12 months each. Therefore, the overall duration of the FWC may in no event exceed with all the renewals the 48 month.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer is asked to prove that is authorised to perform the contract under the national law.

The Tenderer shall comply with applicable law of the EU in particular with the Directive (EU) 2016/97 of the European Parliament and of the Council of 20.1.2016 on insurance distribution and shall have a valid Business License for brokering of insurance services.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/05/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 21/05/2019
Local time: 11:00
Place:

Frontex, Plac Europejski 6, Warsaw, Poland

Information about authorised persons and opening procedure:

Tenderers wishing to attend the opening session shall send a confirmation e-mail or fax to the Procurement Sector (procurement@frontex.europa.eu, fax: +48 22 205 9501). A maximum of one representative per tenderer may attend the opening session. Their participation shall be restricted to an observer’s role.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/04/2019