Supplies - 178472-2018

25/04/2018    S80

United Kingdom-Leicester: Library automation equipment

2018/S 080-178472

Prior information notice

This notice aims at reducing time limits for receipt of tenders

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Mrs Jevgenija Zulfugarova
E-mail: tenders@espo.org
Telephone: +44 1162944076

Internet address(es):

Main address: http://www.espo.org/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

350_18 Library Solutions and Self Service Technology

Reference number: 350_18
II.1.2)Main CPV code
30238000 Library automation equipment
II.1.3)Type of contract
Supplies
II.1.4)Short description:

ESPO is seeking to establish a Framework Agreement with a number of suppliers for the provision of Library RFID equipment, self-service technology, installation, support and maintenance and associated services. We are also looking to include the scope of library management systems and associated support services to provide our customers with an overall library solution. The key aim of the Framework will be to promote efficiencies and cost savings.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Library RFID Solutions, Self Service Technology and additional services.

Lot No: 1
II.2.2)Additional CPV code(s)
48160000 Library software package
48161000 Library management system
79995000 Library management services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot requires suppliers to provide library RFID equipment, software, installation, support and maintenance and training. Suppliers must also be able to provide self-service technology and hardware to enable the general public to access libraries during out of hours. Including any additional services to help deliver an efficient library solution.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 14 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2018
End: 31/07/2020
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The Framework Agreement / contract has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Library Management Systems

Lot No: 2
II.2.2)Additional CPV code(s)
48160000 Library software package
48161000 Library management system
79995000 Library management services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot requires suppliers to provide both a hosted or web based library management system that will enable that will keep a record of all activity and transactions which occur within the library. Suppliers should also be able to provide any associated hardware, installation, support and maintenance and training. Including any associated services to help deliver an efficient library solution.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2018
End: 31/07/2020
II.2.10)Information about variants
II.2.11)Information about options
Options: yes
Description of options:

The Framework Agreement / contract has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
16/07/2018

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.5)Scheduled date for start of award procedures:

Section VI: Complementary information

VI.2)Information about electronic workflows
VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK:

— Local Authorities,

— Educational Establishments (including Academies),

— Central Government Departments and Agencies,

— Police, Fire and Rescue and Coastguard Emergency Services,

— NHS and HSC Bodies, including Ambulance Services,

— Registered Charities,

— Registered Social Landlords, or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament.

Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281 %29/FAQs/Legal

VI.4)Procedures for review
VI.4.1)Review body
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
Postal code: LE19 1ES
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
23/04/2018