Supplies - 178756-2018

25/04/2018    S80

United Kingdom-Leicester: Printed matter and related products

2018/S 080-178756

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Ms Jane Blois
E-mail: tenders@espo.org
Telephone: +44 1162657928
Internet address(es):
Main address: http://www.espo.org/
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

376F_18 Library Stock

Reference number: 376F_18
II.1.2)Main CPV code
22000000 Printed matter and related products
II.1.3)Type of contract
Supplies
II.1.4)Short description:

ESPO is undertaking a procurement process to identify and appoint a number of suppliers to supply librarystock.

The framework will include 4 lots as follows:

— Lot 1: Adult Fiction, Non-Fiction, and Reference Materials,

— Lot 2: Children’s Fiction and Non-Fiction,

— Lot 3: Audio-Visual, and,

— Lot 4: Foreign Language.

The stock will generally be required to be supplied “serviced”, i.e. complete with stock labels, date stamps, RFIDtags, etc.

Customers will primarily be local authorities, but could also include; any eligible body responsible for ordering public library stock, education establishments, such as universities, among others.

It is anticipated that between 3 and 5 Suppliers shall be awarded a place on the framework for each lot.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 80 000 000.00 GBP
II.2)Description
II.2.1)Title:

Adult stock and Reference standing orders

Lot No: 1
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
22100000 Printed books, brochures and leaflets
22110000 Printed books
22112000 Textbooks
22113000 Library books
22114000 Dictionaries, maps, music books and other books
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot will include the following stock categories:

— Adult Fiction,

— Adult Non-Fiction,

— Reference.

Suppliers will be expected to be able to provide stock from within all of the above categories.

II.2.5)Award criteria
Quality criterion - Name: Non-price / Weighting: 70
Price - Weighting: 30
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.7 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Children’s Stock

Lot No: 2
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
22100000 Printed books, brochures and leaflets
22110000 Printed books
22112000 Textbooks
22113000 Library books
22114000 Dictionaries, maps, music books and other books
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot will include the following stock categories:

— Children’s Fiction,

— Children’s Non-Fiction.

Suppliers will be expected to be able to provide stock from within both of the above categories.

II.2.5)Award criteria
Quality criterion - Name: Non-price / Weighting: 70
Price - Weighting: 30
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.7 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Audio Visual Stock

Lot No: 3
II.2.2)Additional CPV code(s)
30234300 Compact disks (CDs)
30234400 Digital versatile disks (DVDs)
32353000 Sound recordings
92120000 Motion-picture or video-tape distribution services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot will include the following stock categories:

— CDs,

— DVDs.

Suppliers will be expected to be able to provide stock from within both of the above categories.

II.2.5)Award criteria
Quality criterion - Name: Non-price / Weighting: 70
Price - Weighting: 30
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.7 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Foreign Language Stock

Lot No: 4
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
22100000 Printed books, brochures and leaflets
22110000 Printed books
22111000 School books
22112000 Textbooks
22113000 Library books
22114000 Dictionaries, maps, music books and other books
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot will include the following stock categories:

— Adult Fiction,

— Adult Non-Fiction,

— Children’s Fiction,

— Children’s Non-Fiction.

II.2.5)Award criteria
Quality criterion - Name: Non-price / Weighting: 70
Price - Weighting: 30
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.7 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 021-043563
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1
Title:

Adult stock and Reference standing orders

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/04/2018
V.2.2)Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Askews Library Services Limited
Postal address: 1 Whittle Drive
Town: Eastbourne
NUTS code: UKJ22 East Sussex CC
Postal code: BN23 6QH
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Bertram Library Services
Postal address: 1 Broadland Business Park
Town: Norwich
NUTS code: UKH1 East Anglia
Postal code: NR7 0WF
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 30 200 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 2
Title:

Children’s Stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/04/2018
V.2.2)Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Askews Library Services Limited
Postal address: 1 Whittle Drive
Town: Eastbourne
NUTS code: UKJ22 East Sussex CC
Postal code: BN23 6QH
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Bertram Library Services
Postal address: 1 Broadland Business Park
Town: Norwich
NUTS code: UKH1 East Anglia
Postal code: NR7 0WF
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Peters Bookselling Services
Postal address: 120 Bromsgrove Street
Town: Birmingham
NUTS code: UKG31 Birmingham
Postal code: B5 6RJ
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 24 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 3
Title:

Audio visual stock

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/04/2018
V.2.2)Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Askews Library Services Limited
Postal address: 1 Whittle Drive
Town: Eastbourne
NUTS code: UKJ2 Surrey
Postal code: BN23 6QH
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Trans UK Supplies Limited
Postal address: Unit 4 (Ground Floor) The Ridgeway Ridgeway Trading Estate
Town: Iver
NUTS code: UKJ13 Buckinghamshire CC
Postal code: SL0 9HW
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 600 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 4
Title:

Askews Library Services Limited

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/04/2018
V.2.2)Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Askews Library Services Limited
Postal address: 1 Whittle Drive
Town: Eastbourne
NUTS code: UKJ22 East Sussex CC
Postal code: BN23 6QH
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Star Books
Postal address: Unit 6 Freetrade House Lowther Road
Town: Stanmore
NUTS code: UKI LONDON
Postal code: HA7 1EP
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 200 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the FrameworkAgreement is open for use by Public Bodies, defined:

https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf).

This also fall into one of the following classifications of user throughout all administrative regions of the UK:

— Local Authorities,

— Educational Establishments (including Academies),

— Central Government Departments and Agencies,

— Police, Fire and Rescue and Coastguard Emergency Services,

— NHS and HSC Bodies, including Ambulance Services,

— Registered Charities,

— Registered Social Landlords, or

— any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament.

Details of the classification of the end-user establishments and geographical areas are available in:

http://www.espo.org/About-us-%281 %29/FAQs/Legal

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Court of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

VI.5)Date of dispatch of this notice:
23/04/2018