Supplies - 182886-2014

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31/05/2014    S104

Denmark-Ballerup: Military vehicles and associated parts

2014/S 104-182886

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Danish Defence Acquisition and Logistics Organization
Postal address: Lautrupberg 1-5
Town: Ballerup
Postal code: 2750
Country: Denmark
For the attention of: A. Wier
E-mail: fmt-id-s213@mil.dk
Telephone: +45 72572247

Internet address(es):

General address of the contracting authority/entity: http://www.forsvaret.dk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Vehicle Camera System for Drivers vision and Local situational awareness.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code DK DANMARK

II.1.3)Information on framework agreement
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 400 000 and 18 200 000 EUR
II.1.5)Short description of the contract or purchase(s):
Danish Defence Acquisition and Logistics Organization ( DALO) wishes to procure a vehicle camera system for Drivers vision and Local situational awareness. The system is primarily a drivers system, but should also be able to provide some situational awareness and assist in using tools (dozer blade, excavator etc.) on the vehicle. In order to reduce time spend on training and education, and reducing logistic footprint, there is a requirement for a system, which can be used on all types of vehicles in the Danish Defence forces and which is scalable to various vehicles, situations and requirements. DALO has a demand for:
— Thermal cameras (MWIR or LWIR)
— CCD cameras able to observe both daylight (in color) and N-IR ( in black and White) with horizontal field of view 50 degrees- 100 degrees.
— CCD cameras able to observe both daylight (in color) and N-IR ( in Black and White) with horizontal field of view >120 degrees.
— Dual camera unit comprising both thermal camera and CCD camera in same housing with horizontal field of view 40 degrees-65 degrees.
— IR light sources.
— Displays, cables and switchboxes.
Since the vehicle camera system shall be able to Work on different vehicles with different equipment, and there are both old and new vehicles, the system shall be able to Work as a stand-alone system.
The system should have a digital backbone and be able to Exchange information with other systems on the vehicle.
The system should be able to accomodate different platforms ranging from a simple 4x4 Wheel vehicle (Eagle IV) over APC's (eg. Piranha) and main battle tanks (Leopard 2) to various engineer vehicles with dozer blades, excavators etc. The system shall be able to cope with the environment experienced on modern combat vehicles - both wheeled and tracked vehicles.
II.1.6)Common procurement vocabulary (CPV)

35400000 Military vehicles and associated parts, 35420000 Parts of military vehicles, 35422000 Electronic and electrical spare parts for military vehicles, 32234000 Closed-circuit television cameras, 31610000 Electrical equipment for engines and vehicles, 38651000 Cameras

II.1.7)Information about subcontracting
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No legal form is required. If the order is awarded to a Group of suppliers (eg. a consortium) the participants are required to undertake a joint and several liabilities and appoint one supplier to represent the group.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
Applicants are specifically made aware that it may be a condition precedent for signing the contract that the tenderer has entered into an Industrial Cooperation Contract with the Danish Business Authority (Erhvervsstyrelsen).
Applicants should also note that the Danish legislation on industrial cooperation is undergoing change and that new rules are expected to enter into force in the 2nd quarter of 2014. Pursuant to the draft version of the new rules, industrial cooperation may be required, in so far as a concrete assessment shows that such cooperation is necessary in order to safe-guard essentia Danish security interests. Such an assessment will be made in relation to this contract once new rules are in place.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (1) Solvency ratio for the latest 3, years if available.
The solvency ratio is calculated according to the following formula: (equity/Total Assets) x 100.
(2) Annual turnover for the latest 3 years, if available. (if applicable, based on the official Exchange rate of the Danish National Bank as per 1.1.2014). If the application is submitted by a joint Group of suppliers (e.g. a consortium) the required information regarding solvency ratio must be submitted for each member of the consortium. The information concerning the annual turnover can be submitted as the total annual turnover for the consortium's members. Reference is made to section VI.3 with regard to the candidate's possibility of relying on the capacity of other entities.
III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
Three (3) lists of the most important similar deliveries for armoured vehicles carried out over the past three years.
The three lists contain following information concerning references:
1. General description concerning previous VCS deliveries/orders.
2. List with references concerning daylight cameras working in the visual and N-IR part of the electromagnetic spectrum.
3. List with references concerning dual camera solutions (Thermal and daylight camera in same housing). The lists should preferably include:
* A description of each delivery/order, including when it was carried out.
* The size and value of the deliveries.
* The recipients of the deliveries (specific names/ countries need not necessarily be included).
DALO will treat all received information as Commercial in confidence.
Reference is made to section VI.3 with regard to the candidate's possibility of relying on the capacities other entities.
The applicant must provide a description of the technical facilities and measures used by the applicant for ensuring quality.
Minimum level(s) of standards possibly required
The production must be approved in accordance with ISO 9001:2008 or equivalent. Please send certificate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 3
Objective criteria for choosing the limited number of candidates: The selection of the candidates that will be invited to submit tenders will be based on the following criteria listed in order of priority: (a) the amount (value) involved, the frequency and nature of the candidates' previous similar deliveries, and (b) the economical and financial standing of the candidates. DALO reserves the right to reject an application for pre-qualification if the candidate or any sub-supplier is deemed unsuitable for participation in the competition and/or as supplier to the Danish Defence, cf. Clause 39 (2) in Directive 2009/81/EC.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
30.6.2014 - 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Danish. English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information:
It is expected that prequalification will take place primo July 2014.
Those who are invited to tender will receive the tender material along with the invitation to tender medio July 2014.
The invited tenderers shall as a part of their tender submit a test sample. As a part of the tender process and the evaluation, a test will be carried out approximately in week 40 and 41. The test will take place in our location in Oksbøl.
The equipment consist primarily of a front camera module (thermal and day light camera), a similar rear camera module and two daylight camera modules ( visual and NIR) and a Wide Field of View day camera. Two displays (different sizes), cables and switch box (if required).
It is not possible to submit applications for participation by email. Applications must be in hard-copy.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Klagenævnet for Udbud ( The Complaints Board for Public Procurement)
Postal address: Dahlerups Pakhus Langelinje Alle 17
Town: Copenhagen
Postal code: 2100
Country: Denmark
Internet address: http://www.klfu.dk/

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: As a consequence of the Danish act no. 492 of 12.5.2010 with subsequent amendments regarding enforcement of the rules for procurement etc., complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, if the notification includes a short account of the relevant reasons for the decision.
Other complaints must be filed with The Complaints Board for Public Procurement within 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union ( with effect from the day following the publication date).
However, if the tender concerns a framework agreement complaints must be filed with The Complaints Board for Public Procurement within 6 months after the Contracting Authority has sent a notification to the candidates/tenderers involved that the Contracting Authority has entered into the framework agreement if the notification included a short account of the relevant reasons for the decision.
The complainant must inform the contracting authority of the appeal in writing at the latest simultaneously with the lodge of the complaint to the Complaints Board for Public Procurement. The complainant shall state whether the complaint has been lodged in the stand-still period. If the appeal has not been lodged in the stand-still period, the appellant must also state whether it is requested that the appeal is granted delaying effect.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Konkurrence- og Forbrugerstyrelsen, Center for Tjenesteydelser, Udbud og karteller (Danish
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
Internet address: http://www.kfst.dk

VI.5)Date of dispatch of this notice:
28.5.2014