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Services - 183370-2019

18/04/2019    S77

United Kingdom-Newcastle upon Tyne: Weather-forecasting services

2019/S 077-183370

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Association of North East Councils Ltd trading as NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Michelle Armstrong
Telephone: +44 7989428362
Internet address(es):
Main address:
Address of the buyer profile:
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

NEPO230 Weather Forecasting Services

Reference number: NEPO230
II.1.2)Main CPV code
71351600 Weather-forecasting services
II.1.3)Type of contract
II.1.4)Short description:

NEPO seeks to establish a framework contract for weather forecasting services, which will support NEPO Contracting Authorities in delivering their winter service management requirements. The forecasting service provider will utilise road weather data, which is collected and made available under an existing NEPO Framework (NEPO217 Weather Bureau and Helpdesk Service with upgrade and maintenance of outstation equipment). Weather forecasting services are required to be provided in conjunction with the utilisation of the collected data and the development of forecasting information, which is to be made available to Contracting Authorities via upload to the existing Bureau system.

II.1.5)Estimated total value
Value excluding VAT: 850 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
II.2.4)Description of the procurement:

NEPO are using an Open procedure for the procurement of this framework contract. The opportunity can be accessed via the NEPO e-tendering system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, suppliers should register on the NEPO eTender system at

Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your tender response please contact the System Support Team on 03300050352

For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System ( and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email

This will automatically log a support ticket on the Proactics Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of services which will be placed with the successful suppliers by any client using the framework contract pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project implementation and methodology / Weighting: 12 %
Quality criterion - Name: Quality assurance / Weighting: 2 %
Quality criterion - Name: Contract management, performance monitoring and reporting / Weighting: 16 %
Quality criterion - Name: Provision of service / Weighting: 20 %
Quality criterion - Name: Business continuity and resilience / Weighting: 8 %
Quality criterion - Name: Social value / Weighting: 2 %
Price - Weighting: 40 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 47
This contract is subject to renewal: yes
Description of renewals:

Upon expiry of the the framework duration of (47 months with an option to extend for a further 24 months), a renewal process will take place.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Date: 28/05/2019
Local time: 12:00

Legal representatives from Gateshead Metropolitan Borough Council will be responsible for opening tender responses.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the about section of the NEPO website at:

This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at:

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase services.

Please see the following websites for further details:

A complete list of permissible users is shown on the NEPO website below:

Further information can be found at:

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 7545070254
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 7545070254
Internet address:
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
Telephone: +44 7545070254
Internet address:
VI.5)Date of dispatch of this notice: