Services - 184704-2016

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31/05/2016    S103    - - Services - Contract notice - Restricted procedure 

United Kingdom-Belfast: Advisory architectural services

2016/S 103-184704

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fold Housing Association on behalf of Accord Procurement Group
C/o A&L Goodbody Northern Ireland
For the attention of: Micaela Diver
BT1 5EF Belfast
United Kingdom
Telephone: +44 2890314466

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Fold Housing Association on behalf of Accord Procurement Group
C/o 5th Floor Fountain Street
BT1 5EF Belfast
United Kingdom
Internet address:

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Alpha Housing Association
Edgewater Road
BT3 9JQ Belfast
United Kingdom

Habinteg Housing Association
Alex Moira House
BT18 9JE Holywood
United Kingdom

Triangle Housing Association
60 Eastermeade Gardens
BT53 6BD Ballymoney
United Kingdom

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Integrated Design Team (IDT) Professional Services Framework 2016.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 1 250 000 GBP
II.1.5)Short description of the contract or purchase(s)
Accord Procurement Group wish to procure a Framework for 3 multi disciplined, integrated technical teams to carry out the Services to each Housing Association and to work with Sub-Consultants as and when required. This Framework is to cover Services in relation to planned maintenance and repair works along with certain other development and refurbishment works (e.g. Off the Shelf and Existing Satisfactory Purchases) that are not covered by the Accord Procurement Group — New Build Development Framework.
This will be procured as part of a consortium of Housing Associations including:
— Alpha Housing (Northern Ireland) Ltd; 6 Edgewater Road, Belfast, BT3 9JQ.
— Fold Housing Association; Fold House 3-7 Redburn Square, Holywood, BT18 9HZ
— Habinteg Housing Association (Ulster) Ltd; Alex Moira House, 22 Hibernia Street, Holywood, BT18 9JE.
— Triangle Housing Association;60 Eastermeade Gardens, Ballymoney, BT53 6BD.
All 4 of the above housing associations together form part of the Accord Procurement Group (APG). Economic Operators should also note that during the Framework Contract duration other Department for Social Development Registered Housing Associations in Northern Ireland may either join APG, or by virtue of some corporate arrangement with a APG Member (merger, acquisition, joint venture etc.) and require Services to be provided to them under the contract awarded as part of this Competition.
The design led Framework Members will be required to provide full Integrated Design Team Professional Services to the Accord Procurement Group. The technical input for works that will be required in this procurement exercise also include but are not limited to the following:
— Replacement/refurbishment of Kitchens, Bathrooms, Doors, Windows, Heating, Electrical Wiring and Roofing (including structural alterations, roof lights and repairs and Cavity Wall insulation);
— Upgrade/Replace Corridor Fire Door sets and Fire stopping;
— Ground/Landscaping works e.g. renewing/repairing/new pathways and roadways; provision for entrance ramps/railings; provision for additional car-parking; relining hard surfaces in conjunction with works required;
— Development Works e.g. Off the Shelf and Existing Satisfactory Purchases;
— Major Refurbishment, Rehabilitation, Major/Minor Adaptation Work and Replacement;
— General external building works e.g. gutter and drain cleaning/repair/replacement, roof cleaning/treatment, power washing;
— Remedial building works in conjunction with condensation/damp investigation;
— Internal alterations to buildings to form new layouts and refurbishment of internal spaces;
— Disabled adaptations; and
— Miscellaneous Works — Asbestos associated with the works and ad-hoc works required from time to time under the recommendations of Occupational Health Therapists.
The Planned maintenance, repair and other works as outlined above and the Services associated with same, are subject to change dependent upon the requirements of the Contracting Authority. The Contracting Authority does not guarantee that any (or all) of the Services will be required under the Framework.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 500 000 and 1 250 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Framework duration is for 2 years with the possibility of 2 1-year extensions.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in the procurement documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Relevant KPIs and performance requirements are stated in the procurement documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in PQQ documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in PQQ documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The licences, registrations and accreditations required to be awarded a place onto this Framework are set out in the PQQ documentation.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.6.2016 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2 — 4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Electronic access to tender documentation can be found at

Clarifications should be submitted to

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice in Northern Ireland
Chichester Street
BT1 3JF Belfast
United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 30 days that the challenger knew or ought to have known that the alleged breach arose.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice, High Court
Chichester Street
BT1 3JF Belfast
United Kingdom

VI.5)Date of dispatch of this notice: