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Denmark-Fredericia: Design and execution of research and development
Contract notice – utilities
Section I: Contracting entity
Section II: Object
North Sea Wind Power Hub – Stakeholder Sup-port
Procurement of managed stakeholder engagement; support services for structuring, initiation and management of discussions with policy makers.
At supplier’s premises.
TenneT Netherlands, TenneT Germany, Energinet and Gasunie joined forces - in the North Sea Wind Power Hub (NSWPH) consortium — to develop a large scale European electricity system for offshore wind. A new approach to offshore wind connection and grid integration is required, both from a techno-economical as well as from a market and regulatory perspective. This is due to the scale of the offshore wind roll-out required to meet the Paris Agreement climate targets (~150-450 GW), the short time window for realisation (30 years) and the unfolding energy transition as a whole (form fossil to net zero emission).
Based on this Scope of Work the consortium intends to procure support services to assist the consortium for structuring, initiation and managing structured discussions with policy makers to realise a first hub-and-spoke project in the early 2030s.
The overall goal of the services requested is to support the consortium in delivering on the topical agenda – and maximise the success of it — through:
1) development and execution of a structured process to develop political consensus and prepare timely decision making on key issues to facilitate international agreements to support cross-border, cross-sector offshore wind projects after 2030;
2) management of a transparent process of discussion preparation, collection and integration of feedback and preparation for decision making;
3) development of – or managing the procurement of external services for development of – discussion papers on key topics.
All activities aim to facilitate public commitment in the form of a project-specific
Memorandum of understanding (MoU) or intergovernmental agreements between countries.
If more than 4 applicants fulfills the minimum requirements, cf. section III, the contracting authority will prequalify the 4 applicants who are evaluated as most qualified for the specific tendered assignment. Only these applicants will be invited to submit a tender. The selection of the applicants will be based on the submitted references. That is to which extend the reference(s) are assed to be similar to the tendered assignment, cf. section II.2.4), in terms of comparability and relevance. As a result the number of references will not be the determining factor alone, but more importantly to which degree the specific forwarded references are comparable and relevant to the tendered assignment regarding solution and scope, especially concerning:
• conducting a ‘Managed Stakeholder Engagement’ process with multiple international stake-holders with clearly defined, and successfully achieved consensus/decision deliverables;
• Implementation and management of a feedback ‘track-and-trace’ system to ensure
(i) quality control;
(ii) traceability of feedback and actions/decisions taken;
(iii) transparent sharing of progress and results;
• detailed content expertise in one of the following areas:
(i) electricity market design;
(ii) electrity grid related cost benefit assessments, and or cross-border cost allocation mechanisms; or
(iii) European energy market regulatory framework.
The procurement is not yet related to a project and/or program financed by European Union funds. But an application for CEF funding ‘Connecting Europe Facility 2014-2020; 2020 Energy call for Proposals’ related to this procurement will be submitted in May 2020, and if granted the individual grant agreement is expected to be signed November 2020.
Note that this is a negotiated procedure. With the exception of mandatory parts, the tender documents may as a result undergo changes as part of the negotiation process.
Section III: Legal, economic, financial and technical information
The applicant must confirm the economic ability in the ESPD part IV.B: ‘Economic and financial standing’ with information from the latest annual report regarding the following economic indicators:
1) equity (total equity incl. share capital, reserves, revaluation, retained earning etc.);
2) equity ratio (equity/total assets).
If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the information for the ESPD part IV.B must also be given in a separate ESPD from each of these entities, cf. section VI.3) ‘Additional information’. It is the sole responsibility of the applicant to secure that the minimum level(s) of standards required are reached when the applicant is relying on the capacity of other entities or when the applicant is a group of economic operators (e.g. a consortium).
Concerning 1: Equity from the latest annual report must be at least 33 pct. (EUR 396 000) of the total expected amount of the contract (EUR 1 200 000).
Concerning 2: Equity ratio from the latest annual report must be at least 20 pct. If the equity ratio is between 15 pct. and 20 pct. the applicant can qualify, if Equity exceeds the total expected amount of the contract.
The applicant must include the up to 4 most comparable and relevant references undertaken in the past three (3) years as part of the application. The references must be stated in the ESPD part IV.C: ‘Technical and professional ability’. Undertaken in the past three (3) years implies that the reference must not have been completed prior to the date reached when counting 3 years backwards from the submission date for pre-qualification. References older than this will not be taken into consideration. References which have not yet been fully completed can be included as part of the application, but if this is the case, the applicant must describe the parts which have not yet been delivered, and this may affect the evaluation of the applicant, cf. section II.2.9-.
The references should include:
• a specific description of the work performed for each reference;
• contract value (if possible);
• contact information for the entity in question (including contact person);
• date of initiation and final delivery (day, month, year).
Any ambiguities and/or incomprehensibilities concerning the above information may have a negative effect on the selection of candidates, cf. section II.2.9). Please note the ‘description’ box can contain more text than is visible. I.e. it is possible to copy paste text into the box.
If the applicant is relying on the references of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the information for the ESPD part IV.C must also be given in a separate ESPD from each of these entities.
The number of references should not surpass a maximum of the 4 most comparable and relevant references. If the applicant is relying on the capacity of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the maximum number of references to be submitted must still be respected and cannot exceed 4 when combined. If more than 4 references are submitted, the Contracting Authority will only consider the 4 most recent references determined by date of final delivery (in this case not yet finished references will not be included).
The applicant must submit a completed version of the ESPD. Please see section VI.3 ‘Additional information’ for further information regarding the ESPD. The application must be submitted through EU-Supply, cf. link in section I.1) in this notification. Applications not submitted via EU-supply or received after the deadline will not be accepted.
The Contracting Authority reserves the right to request the applicant to supplement, specify or complete the information submitted.
The information is stated in the tender documents.
No special legal form is required.
If the agreements are awarded to a group of economic operators (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint one economic operator to represent the group.
Section IV: Procedure
Section VI: Complementary information
Please note that this is a negotiated procedure. With the exception of mandatory parts, the tender documents may as a result undergo changes as part of the negotiation process.
For this tender the below stated is explicitly identified as subject to negotiation which may lead to changes made by the contracting authority in the negotiation process: Discussion of the tenderer’s submitted vision statement for the basis of refinement of the scope of work. On behalf of the negotiation meetings the contracting authority will update the coarse scope of work to a more detailed scope of work, with due respect to the principles of equality and transparency.
The applicant must submit a completed ESPD to apply for pre-qualification for this tender procedure. The ESPD for this tender can be found via EU-supply. The ESPD must be completed in EU-Supply and submitted via ‘My Response’.
— An applicant participating on its own, but relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor), must ensure that the application includes the applicants own ESPD together with a separate ESPD from each of the entities it relies on with a completed part II: ‘Information concerning the economic operator’ and part III: ‘Exclusion grounds’ of the ESPD as well as the relevant information regarding part IV: ‘Selection criteria’ and part V: ‘Reduction of the number of qualified candidates’. The ESPD from each of the entities should be duly filled and signed by the entities concerned.
Further where an applicant wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect, which must be submitted as part of the final documentation.
— Where groups of economic operators, including temporary associations, participate together in the procurement procedure, a complete separate ESPD for each of the participating economic operators must be submitted.
Further the final documentation must include a signed declaration by all parties of the group of economic operators (joint venture, consortium or other) stating that all economic operators
Assume joint and several liabilities towards the Contracting Authority for the performance of the contract as a whole.
Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.
Other complaints must be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);
2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;
3) 6 months starting the day after the contracting authority has sent notification to the candi-dates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision.