Services - 185939-2017

18/05/2017    S95    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: After-school childcare services on the Commission's premises (lot 1) and on the contractor's premises (lot 2)

2017/S 095-185939

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/P001
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1049
Country: Belgium
Contact person: Office pour les infrastructures et la logistique — Bruxelles
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

Main address: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2497
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

After-school childcare services on the Commission's premises (lot 1) and on the contractor's premises (lot 2).

Reference number: OIB.02/PO/2017/029/766.
II.1.2)Main CPV code
85312110 Child daycare services
II.1.3)Type of contract
Services
II.1.4)Short description:

After-school childcare services on the Commission's premises (lot 1) and on the contractor's premises (lot 2).

The aim of the invitation to tender procedure is to guarantee and increase the capacity of after-school and 'long day' childcare services during the school holidays (except at Easter and during the summer break) for EU institution staff's children aged between 4 and 12, by:

— entrusting the management of several Commission sites (currently Van Maerlant and Palmerston) to 1 external contractor (lot 1),

— entrusting to 1 or more contractors the organisation of after-school childcare services in 1 or more buildings in Brussels owned or rented by the contractor(s), situated 1,5 km from the Schuman roundabout (NB: this external after-school club may also accommodate other children not associated with the European institutions) (lot 2).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

After-school childcare services on the Commission's premises

Lot No: 1
II.2.2)Additional CPV code(s)
85312110 Child daycare services
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels and surrounding area.

II.2.4)Description of the procurement:

The aim of the invitation to tender procedure is to guarantee and increase the capacity of after-school and 'long day' childcare services during the school holidays (except at Easter and during the summer break) for EU institution staff's children aged between 4 and 12, by entrusting the management of several Commission sites (currently Van Maerlant and Palmerston) to 1 external contractor.

The scope of the contract covers the organisation of childcare services for 23 to 50 groups of children.

The framework contract for lot 1 will be awarded to 1 operator only.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

After-school childcare services on the contractor's premises

Lot No: 2
II.2.2)Additional CPV code(s)
85312110 Child daycare services
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

The aim of the invitation to tender procedure is to guarantee and increase the capacity of after-school and 'long day' childcare services during the school holidays (except at Easter and during the summer break) for EU institution staff's children aged between 4 and 12, by: entrusting to 1 or more contractors the organisation of after-school childcare services in 1 or more buildings in Brussels owned or rented by the contractor(s), situated 1,5 km from the Schuman roundabout.

The scope of the contract covers the organisation of childcare services for 15 groups of children.

The framework contract for lot 2 will be awarded in cascade to a maximum of 8 operators.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer shall enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex 2 'Checklist of documents to be completed and provided' to the specifications.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.

NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

for each lot, the tenderer must provide:

— a copy of the financial statements (balance sheets and profit and loss accounts), or total revenue for non-profit-making associations, for the last 2 financial years, showing annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the last 2 years. If the financial statements or the declaration show an average loss over the last 2 years, the tenderer must provide another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Lot 1: must have provided 1 childcare service approved by the ONE (Office de la Naissance et de l'Enfance) or Kind & Gezin over the last 2 years.

Lot 2: none.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/06/2017
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 21/06/2017
Local time: 10:00
Place:

Office pour les infrastructures et la logistique — Bruxelles (OIB), Bâtiment CSM1, cours Saint-Michel 23 (entrée côté, rue Père de Deken), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after award.

VI.2)Information about electronic workflows
VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2497

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) An optional site visit will be held for lot 1 in accordance with the procedures given in the letter of invitation to tender Although this site visit is not compulsory, tendering companies are advised to attend.

3) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.

4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:

http://ec.europa.eu/oib/procurement_fr.htm

5) Duration of the framework contracts; lot 1: the initial duration is 24 months, and may be renewed by tacit agreement for 2 periods of 12 months; lot 2: the initial duration is 24 months, and may be renewed by tacit agreement for 4 periods of 12 months.

6) The framework contract for lot 1 will be awarded to 1 operator only; the framework contract for lot 2 will be awarded in cascade to a maximum of 8 operators.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/05/2017