Section I: Contracting authority
I.1)Name and addressesOfficial name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
NUTS code:
LU LUXEMBOURG (GRAND-DUCHÉ)Postal code: L-1615
Country: Luxembourg
Contact person: ECA Procurement Service
E-mail:
eca-procurement.service@eca.europa.euTelephone: +352 4398-47611
Fax: +352 4398-46667
Internet address(es): Main address:
http://www.eca.europa.eu I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Court of Auditors
Postal address: 12, rue Alcide De Gasperi
Town: Luxembourg
Postal code: L-1615
Country: Luxembourg
Contact person: Procurement Service
Telephone: +352 43981
E-mail:
eca-procurement.service@eca.europa.euFax: +352 4398-46946
NUTS code:
LU LUXEMBOURG (GRAND-DUCHÉ)Internet address(es): Main address:
http://www.eca.europa.eu I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityEconomic and financial affairs
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Legal protection insurance for staff
Reference number: CPN 634
II.1.2)Main CPV code66513100 Legal expenses insurance services
II.1.3)Type of contractServices
II.1.4)Short description:
The European Court of Auditors, whose registered office is in Luxembourg, wishes to select a legal protection insurer for its staff with the aim of guaranteeing its staff members the benefit of legal protection that they can claim in the context of certain disputes arising in the course of their duties, in particular with a view to representing them as claimants or defendants. The procedure consists of 2 stages:
— in the 1st stage any interested economic operator may apply to participate,
— in the 2nd stage the candidates invited to tender will be invited to submit a tender.
The contract is divided into 3 lots. The Court may award the contract either to one insurer for lot 1, to an insurer for lot 1 and to another insurer for lot 2, or to an insurer for lot 3. The same operator may submit a single tender (lot 1, lot 2 or lot 3) or for 2 lots (lot 1 and lot 2).
II.1.5)Estimated total valueValue excluding VAT: 400 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:
Legal protection for staff for the representation as plaintiff
Lot No: 1
II.2.2)Additional CPV code(s)66513100 Legal expenses insurance services
II.2.3)Place of performanceNUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:
The purpose of the legal expenses insurance contract forming the subject of lot 1 is to cover the costs of proceedings and to provide advisory services in the event of a dispute or litigation between the member of staff and a third party, in particular with a view to representing the member of staff in claiming certain rights in civil, criminal or administrative proceedings or obtaining amicable compensation for the damage suffered. The staff member who is the beneficiary of the legal protection insurance acts as the "victim" in the broader sense of the term.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
The initial duration of the contract is 12 months. Insofar as the insurer has committed in its tender to maintain its tariffs and guarantees over a period of 4 years, this initial period will be renewable automatically up to 3 times in the conditions provided for in the contract.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: General budget of the European Union
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Legal protection for staff for the representation as defendant
Lot No: 2
II.2.2)Additional CPV code(s)66513100 Legal expenses insurance services
II.2.3)Place of performanceNUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:
The purpose of the legal protection insurance contract for lot 2 is to cover the costs of the proceedings or the provision of advisory services in the event of a dispute or litigation between the staff member and a third party, with a view, in particular, to defend the staff member in civil, criminal or administrative proceedings. The staff member who is the beneficiary of the legal protection insurance acts as the "accused" in the broader sense of the term.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
The initial duration of the contract is 12 months. Insofar as the insurer has committed in its tender to maintain its tariffs and guarantees over a period of 4 years, this initial period will be renewable automatically up to 3 times in the conditions provided for in the contract.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: General budget of the European Union
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Legal protection for staff for the representation as plaintiff or defendant
Lot No: 3
II.2.2)Additional CPV code(s)66513100 Legal expenses insurance services
II.2.3)Place of performanceNUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:
The purpose of the legal protection insurance contract for lot 3 is to cover the costs of the proceedings or the provision of advisory services in the types of situations covered by lots 1 and 2, where the staff members benefitting from the legal protection act as victims or defendants.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
The initial duration of the contract is 12 months. Insofar as the insurer has committed in its tender to maintain its tariffs and guarantees over a period of 4 years, this initial period will be renewable automatically up to 3 times in the conditions provided for in the contract.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: General budget of the European Union
II.2.14)Additional information
If an insurer is able to offer legal protection in all cases of disputes or litigation to all persons working at the Court, it is invited to bid for lot 3, exclusively.
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
The candidate must produce with its request for participation, proof:
a) that it is authorised/approved to carry out the activity of legal protection insurer in a Member State, and the certificate/approval proving that it has been authorised/approved for the branch concerned;
b) in the case of candidates authorised or approved in a Member State other than Luxembourg, proof that it has the freedom to provide services or the freedom of establishment in the Grand Duchy of Luxembourg. If the candidate does not yet practice in the Grand Duchy of Luxembourg but plans to do so from the entry into force of the contract, a declaration of honour is sufficient at this stage of the procedure.
III.2)Conditions related to the contract
III.2.1)Information about a particular professionExecution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:
Legal protection Insurer.
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureCompetitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.5)Information about negotiationThe contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 30/05/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidatesDate: 06/06/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.3)Additional information:
Requests for additional information must be sent via the 'Create a question' link in the 'Questions and Answers' tab on the corresponding TED eTendering page (https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3475). Where applicable, the additional information and the aforementioned information will be published on this site. Tenderers are advised to register in the eTendering application in order to receive notifications regarding the contract. No replies will be given to requests for additional information received less than 5 working days before the closing date for the presentation of requests for participation.
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
http://curia.europa.eu/ VI.4.2)Body responsible for mediation proceduresOfficial name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Internet address:
http://ombudsman.europa.eu/ VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within 2 months of the tenderer being notified of the award decision or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.4)Service from which information about the review procedure may be obtained VI.5)Date of dispatch of this notice:17/04/2018
