Services - 186329-2016

Display compact view

01/06/2016    S104

United Kingdom-Craigavon: Refuse and waste related services

2016/S 104-186329

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Armagh City, Banbridge and Craigavon Borough Council
Postal address: Craigavon Civic and Conference Centre, Lakeview Road
Town: Craigavon
Postal code: BT64 1AL
Country: United Kingdom
For the attention of: McLogan Ciaran
Telephone: +44 2840660600

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Residual Municipal Waste Contract for Armagh City, Banbridge and Craigavon Borough Council.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 16: Sewage and refuse disposal services; sanitation and similar services

NUTS code UKN05 West and South of Northern Ireland

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 122 306,01 and 4 462 290,01 GBP
II.1.5)Short description of the contract or purchase(s)
Armagh City, Banbridge and Craigavon Borough Council (the Authority) has a statutory duty under the Waste and Contaminated Land (Northern Ireland) Order 1997 No 2778 (N.I. 19) (Order) (Part II Articles 20(1)(a)(b)and 20(2)) to arrange for the collection of household, commercial and industrial waste. The Authority is also required under that Order (Part II, Article 25(1)(a)) to make arrangements for the disposal of any waste collected or removed under Article 20.
Pursuant to Article 25(2)(B) of the above Order, the Authority is seeking to award a Contract for the receipt, treatment, recovery, recycling and disposal by the contractor of local authority collected municipal waste. This waste shall comprise of fractions from domestic and commercial collections, recycling centres and street cleansing (excluding gully waste).
II.1.6)Common procurement vocabulary (CPV)

90500000 Refuse and waste related services, 90513000 Non-hazardous refuse and waste treatment and disposal services, 90514000 Refuse recycling services, 90510000 Refuse disposal and treatment

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Authority currently provides kerbside collection of municipal waste from 61 129 locations — in the Craigavon area (40 584) and the Armagh area (20 585) in Northern Ireland. The Authority utilises 138 individual routes designated to lift from these locations over a 10-day (2 weekly) collection cycle. There are approximately 1 300 tonnes of municipal waste collected over this 10-day cycle. An average collection round covers 60,78 miles. An average collection round realises 8,9 tonnes of municipal waste on a daily basis.
Under the Contract, the Authority has an obligation to provide the Minimum Tonnage (as defined in the Contract) to the contractor in each contract year. As specified in the Contract, if there is a Contract Waste Shortfall (also defined in the Contract) the Authority may, at its absolute discretion, procure Top Up Waste (also defined in the Contract) (up to the Minimum Tonnage) from other local authorities in which case such waste shall be treated as local authority collected municipal waste for the purposes of the Contract.
The Contract shall be for period of up to four (4) years, although the Authority reserves the right to terminate the Contract at the end of each year of the Contract at its absolute discretion.
The Council confirms that the Total Contract Value will range from 4 122 306 GBP per annum to 4 462 290 GBP per annum.
Estimated value excluding VAT:
Range: between 4 122 306 and 4 462 290 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Financial guarantees and/or other guarantees of performance may be required by the Authority if considered appropriate.
If the Economic Operator is a consortium, the Authority may require the consortium to form a legal entity prior to the award of any ensuing contract. Alternatively, the Authority may require the consortium members to accept joint and several liability under the Contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender (ITT). At a headline level, the Economic Operator must demonstrate that they have an acceptable level of financial standing to deliver a service of the size and complexity of this Contract. The Economic Operator must submit audited accounts (if an audit is not a legal requirement, signed accounts as prepared by a recognised firm of accountants) for the last three (3) years for both the Economic Operator (and supporting entity), if applicable and must report on the turnover and profitability from the end of the period covered by the accounts submitted until the date of the submission of the ITT.
The Economic Operator must also demonstrate that it has in place or has the ability to take out and maintain the following insurance:
Employers Liability — 10 000 000 GBP per occurrence/event; and
Public Liability — 10 000 000 GBP per occurrence/event.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT. At a headline level, these include:
— Each Economic Operator is required to demonstrate its ability to provide the services in accordance with the Contract, i.e. to receive, treat, recover, recycle and dispose of local authority collected municipal waste by providing details of a total of two (2) contracts for services which are of similar scope and complexity to the services outlined in the ITT and Contract, and which have been delivered in the last three (3) years. The examples given must evidence the Economic Operator's experience in receiving, treating, recovering, recycling and disposing of local authority collected municipal waste.
— Economic Operators are required to provide evidence (to the Authority's reasonable satisfaction) to demonstrate to the Authority that, at the tender return date and time (i.e. 12:00 on 22.7.2016); they can accept and receive deliveries of all local authority collected municipal waste up to the applicable available annual capacity of 42 000 tonnes at their delivery point(s) and 5 000 tonnes at their contingency delivery point(s) in accordance with the provisions of the Contract. This is a ‘pass/fail’ requirement. Please note, however, the Authority does not provide any warranty, guarantee or commitment that this is the level of tonnage that will actually be received.
— The successful Economic Operator will be required to install, operate and maintain an Environmental Management System which meets the BS EN ISO 14001:2015 standard (or such other standard that a skilled and experienced operator in the same type of industry or business sector as the Contractor would reasonably and ordinarily be expected to comply with) within three (3) months of the effective date of the Contract. The successful Economic Operator will also be required to install, operate and maintain a Quality Management System which meets the BS EN 9001:2015 standard (or such other standard that a skilled and experienced operator in the same type of industry or business sector as the Contractor would reasonably and ordinarily be expected to comply with) within twelve (12) months of the effective date of the Contract.
— At the tender return date and time (i.e. 12:00 on 22.7.2016), Economic Operators must demonstrate that they have all valid regulatory consents for local authority collected municipal waste as specified in the ITT and Contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
22.7.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): and click the link to register — Accept the terms and conditions and click ‘I agree' — Enter your correct business and user details — Note the username you chose and click “Save” when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the “PQQs / ITTs Open To All Suppliers” link.

(These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the “Express Interest” button at the top of the page — This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking “Buyer Attachments” in the’PQQ/ ITT Details' box; 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Economic Operators will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from Economic Operators in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by the Authority at any time.
The Authority reserves the right at any time to:
i) Reject any or all responses and to cancel or withdraw this procurement at any stage;
ii) Award a contract without prior notice;
iii) Change the basis, the procedures and the time-scales set out or referred to within the procurement documents;
iv) Require an Economic Operator to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);
v) Terminate the procurement process; and
vi) Amend the terms and conditions of the selection and evaluation process.
Under no circumstances will the Authority or any of its respective advisors be liable for any costs or expenses incurred by Economic Operators and/or its respective advisors arising directly or indirectly from this procurement or termination thereof, including, without limitation, any changes or adjustments made to the procurement documentation, or the exclusion/disqualification of an Economic Operator.
Any discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Any appeals should be promptly brought to the attention of the Chief Executive of the Contracting Authority at the address set out in this notice, and will be dealt with in accordance with the Public Contracts Regulations 2015, being the legislation under which this procurement was originally commenced and conducted. Any appeals must be brought within the time-scales specified by applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Contracting Authority will incorporate a minimum 10 calendar day standstill period.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: High Court of Justice in Northern Ireland
Postal address: Royal Courts of Justice, Chichester Street
Town: Belfast
Postal code: BT1 3JF

VI.5)Date of dispatch of this notice: