Services - 186638-2014

04/06/2014    S106    - - Services - Prior information notice without call for competition - Not applicable 

United Kingdom-London: Miscellaneous services

2014/S 106-186638

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
Skipton House, 80 London Road, Elephant and Castle
For the attention of: Joyce Angoma
SE1 6LH London
United Kingdom
Telephone: +44 2079721729

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Government
Regent Road
EH1 3DG Edinburgh
United Kingdom

Welsh Government
Cathays Park
CF10 3NQ Cardiff
United Kingdom

Government of Northern Ireland
Northern Ireland Office, Stormont Estate
BT4 3TA Belfast
United Kingdom

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Healthy Start Reimbursement Unit.
II.2)Type of contract and place of delivery or of performance
Service category No 25: Health and social services
II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
The Department of Health is looking to procure the Healthy Start Reimbursement unit (HSRU), a registration and reimbursement service for retailers. HSRU's functions are to recruit and maintain a register of retailers that accept paper vouchers taken, to make the payments accurately and promptly to them (as a BACS bureau) on the Department's behalf, and to minimise and address risks. This contract replaces an existing service; however the Department of Health is seeking to explore ways of further modernising the existing service methodology and flexible and incentivised ways to deliver the envisaged reimbursement service. Further information on the scheme is available at, the official healthy start website for the public and for health professionals.
The priority for the Department of Health is a smooth transition to the new contract, ensuring that a seamless service is provided and that the Secretary of State's legal obligations to deliver the scheme are consistently met and that current performance standards are maintained. Whilst the replacement contract must provide for this, however, it need not be a completely like for like replacement. TUPE may apply to this contract.
The current service operates in England, Northern Ireland, Scotland and Wales. The length of the contract will be for three (3) years from the 1st April 2015, with an option to extend for a further two (2) years.
Estimated cost excluding VAT:
Range: between 1 and 2 678 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

98300000, 85140000, 48217000, 79200000, 79512000, 72314000, 72253000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
This is a pre-invitation to tender (ITT) stage for a supplier information day, the purpose of which is to engage with service providers to provide an opportunity to:
1. Obtain a clear understanding of what business outcomes DH requires and ask questions regarding the scope of work
2. To meet representatives of the Department of Health
3. Give views on how to structure the requirement to enable the DH to maximise market interest, innovation and value for money.

This event will take place on Tuesday 17.6.2014 at the Department of Health, Richmond House, London. Registration will commence at 1:45 pm and the event will start at 2:00 pm. There will also be an opportunity for one to one sessions via Teleconference. Dates and times will be supplied after the presentation. All service providers should register their interest to attend the briefing and/or one to one sessions by emailing no later than Thursday 12.6.2014, providing:-

1. Company and contact details of the person wishing to attend
2. A single paragraph summary of your organisation's experience including whether you are a Small to Medium size Enterprise (SME)

All questions and answers will be available to those who are unable to attend. This along with a draft ITT document will be published and available to download from Contracts Finder on or after the 6.6.2014.

This notice is for information only, and the Department reserves the right to discontinue the proposed tendering process and not award the contract. The information contained in this notice, including information relating to the nature and scope of the DH's requirements, the service classification of this requirement or the list of CPV codes, is only indicative of the DH's current thinking and is neither exhaustive nor binding. The DH reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time.
The publication of this notice in no way obliges DH to commence with any competitive tender process. The DH is not and shall not be liable for any costs incurred by those expressing any interest in participating in the market consultation exercise advertised in this notice.
Potential suppliers should note that, in accordance with Government policies on transparency, the DH intends to publish the invitation to tender (ITT) documents, and the text of any contract awarded, subject to redactions at the discretion of the DH.

Further information on transparency can be found at

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
This notice is for information only and the Department of Health reserves the right to not proceed to tender and the right to discontinue the proposed tendering process and not to award the contract.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: