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Services - 187438-2014

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05/06/2014    S107

Belgium-Brussels: Study on the collation and dissemination of information regarding piracy and armed robbery

2014/S 107-187438

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Mobility and Transport, Directorate A — Policy Coordination and Security
Postal address: rue Jean-André Demot 28
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Ms Fatima Coletto
E-mail: move-tender-a4@ec.europa.eu
Telephone: +32 22956575

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/transport/facts-fundings/tenders/index_en.htm

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Maritime transport security.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Study on the collation and dissemination of information regarding piracy and armed robbery.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Contractor's premises and meeting locations.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Despite recent success in combating piracy and armed robbery in the Indian Ocean, this phenomenon persists in other areas of the world, changing patterns and 'modus operandi'. Piracy and armed robbery high risk areas move from one geographical region to another over time as the circumstances which gave rise to these attacks or the effectiveness of the response to the attacks take effect.
The collation of real time information on piracy and armed robbery attacks and its timely dissemination to all EU interests engaged in commercial shipping and/or fishing activities, including ships, seafarers, shipowners, ship operators, maritime response actors, agencies, etc. is a key element in understanding the risk and taking effective measures to avoid or mitigate the effects of such attacks.
The purpose of this project is to collate information on piracy and armed robbery worldwide and transmit it to the European Commission on a daily basis. This information will be also made available at all times by the contractor to the parties interested and/or engaged in the prevention and deterrence of this type of criminal behaviour.
On the basis of the information as described above the contractor will draft a report which will:
a) establish the elements of the data that need to be provided in order to ensure efficient combat against piracy and armed robbery worldwide considering the most appropriate sources and will outline how the relevant data is collated and how their reliability is ensured;
b) assess and analyse the collated information for the better understanding of the threat of piracy and armed robbery outlining the patterns in various areas worldwide as well as to assess and analyse the effects of the under-reporting of piracy and armed robbery incidents on the reliability of the data.
The project will give recommendations on the ways to develop a common long-term anti-piracy/armed robbery strategy to enhance the protection and resilience of commercial and fishing vessels against piracy and armed robbery while at sea or when in ports and at anchorages and to enhance the flow and exchange of information. The project will also give recommendations on how a sustainable, long-term solution to the collation and dissemination of such information is identified and made available to all EU interests engaged in shipping and fishing activities, notably, ships, shipowners and seafarers.
II.1.6)Common procurement vocabulary (CPV)

73210000 Research consultancy services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 200 000 EUR.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Terms of payment are included in the tender documents and are those in force for service contracts at the European Commission.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: • The tenderer's identification form in Annex 1 shall be filled in and signed by:
— the tenderer (including any member of a consortium or grouping),
— subcontractor(s) whose share of the work represent more than 20 % of the contract.
• In order to prove their legal capacity and their status, all tenderers (including any member of a consortium or grouping) must provide a signed legal entity form with its supporting evidence. The form is available on:

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm

Tenderers that are already registered in the contracting authority's accounting system (i.e. they have already been direct contractors) must provide the form but are not obliged to provide the supporting evidence.
• If it has not been included with the legal entity form, tenderers must provide the following information:
— for legal persons, a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced,
— for natural persons, where applicable, a proof of registration on a professional or trade register or any other official document showing the registration number.

• The tenderer (only the leader in the case of a joint tender) must provide a financial identification form and supporting documents. The form is available on: http://ec.europa.eu/budget/contracts_grants/info_contracts/index_en.cfm

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As specified in the tender specifications.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As specified in the tender specifications.
Minimum level(s) of standards possibly required:
As specified in the tender specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2013/S 115-195524 of 15.6.2013

Notice number in the OJEU: 2014/S 84-145365 of 30.4.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.7.2014 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 19.8.2014

Place:

rue Demot 28, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Each tenderer may be represented by not more than 1 person.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The tender specification related to this call can be downloaded from the website of the Directorate-General for Mobility and Transport at the following address: http://ec.europa.eu/dgs/transport/index_en.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
26.5.2014