Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addressesOfficial name: European Commission, Directorate-General for Justice and Consumers, Unit 04: Programme and financial management
Postal address: Office MO59 04/21
Town: Brussels
NUTS code:
BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWESTPostal code: 1049
Country: Belgium
E-mail:
JUST-04-PROCUREMENT@ec.europa.euInternet address(es): Main address:
https://ec.europa.eu/newsroom/just/news.cfm I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:Reference number: JUST/2019/PR/01/0014
II.1.2)Main CPV code79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contractServices
II.1.4)Short description:
Events organisation and flanking communication services.
II.1.5)Estimated total valueValue excluding VAT: 28 000 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)79952000 Event services
79951000 Seminar organisation services
79952100 Cultural event organisation services
79800000 Printing and related services
II.2.3)Place of performanceNUTS code: BE BELGIQUE-BELGIË
II.2.4)Description of the procurement:
Tasks to be carried out by the future contractor:
Task 1: defining an event concept;
Task 2: overall coordination of the project;
Task 3: developing and implementing a communication strategy for the event;
Task 4: participant management and on-site services;
Task 5: venue search and renting, dressing up, catering, security;
Task 6: moderators, trainers search and contracting;
Task 7: audio-visual and IT equipment;
Task 8: transport, shipping and storage of conference materials;
Task 9: secretarial support.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 28 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
The contract will be concluded for an initial duration of 12 months from the date of its signature. The contract can be renewed automatically 3 times for 12 months each, unless one of the parties receives formal notifications to the contrary at least 2 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
Justice Programme, Consumers Programme and Rights, Equality and Citizenship Programme
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
See internet address provided in Section I.3.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 11/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 13/06/2019
Local time: 11:00
Place:
Commission building MO59
Rue Montoyer 59, 1040 Brussels, BELGIUM
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflowsElectronic payment will be used
VI.3)Additional information:
For British tenderers:
Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers from the United Kingdom depending on the outcome of the negotiations. In case such access is not provided by legal provisions in force candidates or tenderers from the United Kingdom could be rejected from the procurement procedure.
VI.4)Procedures for review
VI.5)Date of dispatch of this notice:16/04/2019