Works - 188981-2019

23/04/2019    S79    - - Works - Contract notice - Restricted procedure 

United Kingdom-Portsmouth: Sea defences construction work

2019/S 079-188981

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Southsea Coastal Defence Scheme — Construction Contractor

II.1.2)Main CPV code
45243500
II.1.3)Type of contract
Works
II.1.4)Short description:

Portsmouth City Council the “Council” in collaboration with the Eastern Solent Coastal Partnership (ESCP), is seeking to appoint a major coastal defence contractor to deliver a significant programme of works to provide new improved flood defences at Southsea seafront.

The Council estimates that delivery of the scheme in its entirety may cost in the region of 95 000 000 GBP — 110 000 000 GBP.

Whilst the Council cannot commit to a firm programme at this point a target date for start on site is March 2020.

The Scheme divides Southsea frontage into 6 frontages which will be built in phases. Based upon the scheme envisaged within the planning application the Council forecasts that construction across all 6 frontages may take approximately 8 years to complete.

The Council is targeting to have secured the successful partner contractor by 6.9.2019. Application is via completion of a Supplier Status Questionnaire (SSQ) and associated documentation which must be submitted by 24.5.2019 (14:00).

II.1.5)Estimated total value
Value excluding VAT: 110 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71300000
71310000
71311000
71313000
71242000
71243000
71245000
71510000
71600000
71630000
71246000
71322000
71322100
79416000
79415200
72224000
71530000
71350000
71351500
71351810
71356400
71330000
71320000
71248000
45100000
45110000
45111000
45111230
45111240
45111290
45111291
45112000
45112100
45112340
45112500
45112700
45112730
45113000
45220000
45243000
45212314
45243300
45246400
45246500
45111212
45111220
45111200
45112300
45112400
45112710
45210000
45233000
45233162
45233161
45233293
45233290
45233280
45000000
45111100
45111213
45111250
45111300
45112200
45112210
45112450
45112711
45112712
45211360
45212200
45212140
45212350
45212420
45213312
45221113
45221114
45221115
45221214
45222000
45223210
45223200
45223810
45223821
45231000
45231400
45231300
45231600
45232130
45232400
45232411
45242110
45243200
45243400
45243500
45243510
45244000
45262211
45262310
45262510
45262640
71250000
II.2.3)Place of performance
NUTS code: UKJ31
II.2.4)Description of the procurement:

Portsmouth City Council the “Council” in collaboration with the Eastern Solent Coastal Partnership (ESCP), is seeking to appoint a major coastal defence contractor to deliver a significant programme of works to provide new improved flood defences at Southsea seafront.

Southsea is situated on the Southern coast of Portsea Island and is at significant risk of coastal flooding. Modelling has shown a present day 0,5 % Annual Exceedance Probability (AEP) (1 in 200 years) flood event would directly or indirectly affect 8 077 residential properties in the Southsea area, exposing 4 114 residential and 704 non-residential properties to inundation from coastal flood waters. For further information on the scheme, please visit: https://southseacoastalscheme.org.uk/

The Council estimates that construction cost of the scheme in its entirety may cost in the region of 95 000 000 GBP — 110 000 000 GBP. An Outline Business Case (OBC) for the Scheme was approved in 2017 to provide funding for the development of the pre-construction stage. The project is currently in the “Principal Design” Stage (RIBA Stage 3), which has developed the concept design into a planning level design solution. Following extensive public consultation the Council is on target to submit a planning application in May 2019. The funding for the construction stage of the project is dependent on a Full Business Case (FBC) for approximately 95 000 000 GBP being submitted and approved by the EA, Defra and HM Treasury. The principal design has been priced which highlights a funding gap of approximately 20 000 000 GBP.

Whilst the Council cannot commit to a firm programme at this point a summary draft construction programme is provided below with a target date for start on site during March 2020.

— Frontage 1: March 2020 — April 2021,

— Frontage 4: April 2021 — October 2022,

— Frontage 3: April 2022 — October 2023,

— Frontage 5 and 6: October 2023 - October 2025,

— Frontage 2: October 2025 — April 2027.

The contractor will be required to work with the Council on a 2-stage open book basis with Early Contractor Involvement (ECI) provided as the first stage. It is envisaged that the contractor will be secured to deliver the works under an NEC4 Engineering Construction Contract (ECC) Option C with X22 (ECI) on a build only basis, however this is currently under review and will be defined within the tender pack. The Council will require the contractor to immediately engage in ECI activities in partnership with the Council and its appointed designer to assist the delivery of the first frontage.

The Council will execute this procurement process in accordance with the “Restricted Procedure” as set out within the “Public Contracts Regulations (2015)” which encompasses an initial shortlisting phase prior to inviting tenders from the shortlisted contractors. In the interests of managing bidding costs for all parties the Council envisages shortlisting 3 and, in the event of minimal differences in scores, a maximum of 4 contractors only to take part in the tender stage. The Council will run the procurement process in line with the following programme:

— issue SSQ: 23.4.2019,

— bidders day: 1.5.2019,

— SSQ return: 24.5.2019, 14:00,

— issue tender to shortlisted contractors: 10.6.2019,

— tender returns: 5.8.2019, 14:00

— award: 6.9.2019.

As stated, application is via completion and submission of the SSQ and associated documentation which can be obtained from the Council's InTend e-sourcing solution using the following address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

A bidders day will be held on Weds 1.5.2019, 9:30-15:30 at Portsmouth City Council and Southsea seafront. Further information and joining instructions are contained within the SSQ documentation accessible via InTend.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 110 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The term of the contract cannot be accurately defined at this point and will be determined by completion of the scope of work, however based upon the scheme envisaged within the planning application and the division of Southsea into 6 phased frontages, the Council forecasts that construction activities may take approximately 8-10 years to complete.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 4
Objective criteria for choosing the limited number of candidates:

In the interest of managing bidding costs for all parties the Council envisages shortlisting 3 and, in the event of minimal differences in scores, a maximum of 4 contractors only to take part in the tender stage. The criteria is stated within the “Project information and instructions to applicants” document accessible via InTend: https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

The Council also reserves the right to alter the appointment of the contractor to a design and build basis either in full or in part over the term of the contract, subject to the agreement of both parties.

Should termination occur at any point during the contract term the employer reserves the right to:

— engage the contractor ranked 2nd place from the original tender evaluation scoring. In the event that the 2nd placed Contractor does not have capacity and / or terms cannot be agreed the employer may seek to engage the next ranked Contractor and so forth,

— undertake a competitive tender process restricted to the contractors who were shortlisted via the original OJEU Contract Notice and SSQ Evaluation.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/05/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/06/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

In summary, the core objectives of the scheme are as follows:

— to reduce the risk of coastal flooding and erosion to all properties and infrastructure within the Southsea flood cell,

— provide a minimum standard of protection of 0,5 % AEP (1 in 200 year) for the scheme frontage against flooding and coastal erosion for the next 100 years, including for climate change effects,

— identify and exploit opportunities for enhancement of the wider realm,

— incorporate environmental enhancement initiatives where possible.

In summary the scope of the activities the successful contractor may be required to undertake, although will not be limited to, is as follows:

— early contractor involvement activities and input into the detailed design,

— cost development and forecasting,

— programming and phasing,

— surveys and enabling works,

— subcontract/supply chain engagement and involvement,

— obtaining licences to work not obtained by the client,

— construction works,

— construction interface with stakeholders,

— traffic management, logistics and site management,

— defects management,

— further maintenance activities if required.

In the event that the contractor appointment moves to a design and build basis then the scope of activities will expand accordingly.

During the procurement period, and especially during the tender stage, the Council will allow for extensive 1-1 consultation with contractors to provide for effective clarification and discussion of approaches.

The Council is currently seeking tenders via a separate procurement process for the provision of detailed design services with contract award targeted for 17.6.2019.

Whilst the Council is procuring and managing the design and works contracts separately all parties will be required to work together in partnership on the project, which may be incorporated into the contract utilising X12.

VI.4)Procedures for review
VI.4.1)Review body
The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/04/2019