Services - 189836-2020

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24/04/2020    S81    External aid programmes - Services - Contract notice - Restricted procedure 

Belgium-Brussels: INSC - Modernisation of the Dosimetric Control System in the Exclusion Zone and Environmental (Radiation) Monitoring at the ‘Vektor’ Complex and the ‘Buriakivka’ Disposal Facility — U4.01/18B

2020/S 081-189836

Location — Ukraine

Location — Ukraine


1.Publication reference
EuropeAid/140766/DH/SER/UA
2.Procedure
Restricted
3.Programme title
INSC – Instrument for Nuclear Safety Cooperation
4.Financing
Budget Line 21.060100
5.Contracting Authority

European Union, represented by the European Commission on behalf of and for the account of the partner country, Ukraine, Brussels, BELGIUM

Clarifications may be sought from the contracting authority at the following email address EuropeAid-TENDERS-140766@ec.europa.eu at the latest 21 days before the deadline for submission of applications stated at the point 23 below.‘’

Clarifications will be published on the website of DG International Cooperation and Development at the latest 5 days before the deadline.


Contract specification

6.Nature of contract
Fee-based
7.Contract description
The overall objective is to contribute to the improvement of radiation safety within the Chornobyl Exclusion Zone by upgrading
(i) environmental monitoring around the Vektor Complex and the Buriakivka near-surface disposal facility; and
(ii) dosimetric control within the Chornobyl Exclusion Zone.
The contractor should produce designs to implement system improvement measures, i.e. equipment and systems, to replace or otherwise improve the existing systems for:
(a) dosimetric control for workers and visitors at ChNPP and the ChEZ generally; and
(b) environmental monitoring at two facilities within the ChEZ, namely, the Vektor Complex and the Buriakivka near-surface disposal facility.
The system improvement measures shall be designed to satisfy Ukrainian regulations, to meet international best practice and be practicable. The design shall include (but not be limited to): improvements to (or replacement of) equipment, data transmission networks, structure of data collection stations, propose suitable locations for this equipment and data collection stations, and the systems overall layout.
Equipment supply will be ordered under separate contracts with (i) STCU and (ii) the beneficiary/end user. The STCU contract is to be used for the supply of agreed ‘priority system improvement measures’ for which a separate supply budget will be allocated.
The contractor shall develop technical specifications for the supply of equipment to enable the priority system improvement measures to be implemented.
It is expected that, where possible, the contractor will aim to replicate the designs and the proposed equipment across the various systems so as to aid operability and maintenance while also reducing costs.
8.Number and titles of lots
One lot only
9.Maximum budget
EUR 800 000.00
10.Scope for additional services
The contracting authority may, at its own discretion, extend the service contract in duration and/or scope subject to the availability of funding up to the estimated amount of approximately EUR 800 000.00. Any extension of the contract would be subject to satisfactory performance by the contractor.


Conditions of participation

11.Eligibility
Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium – of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) No 236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.
12.Candidature
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13.Number of applications
No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
14.Shortlist alliances prohibited
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see practical guide – PRAG – 2.6.3.).
Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.6.10.1. of the PRAG.
Candidates included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.
Candidates (for a consortium: each member of that consortium) currently participating in a contract funded by the INSC in Ukraine, other than the ongoing contract for the JSO in Kyiv, will be excluded from this tender for reasons of conflict of interest.
16.Sub-contracting
Subcontracting is allowed.
17.Number of candidates to be short-listed
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.


Provisional timetable

18.Provisional date of invitation to tender
June/July 2020
19.Provisional commencement date of the contract
End of 2020
20.Initial period of implementation of tasks
18 months


Selection and award criteria

21.Selection criteria
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and singlemember companies when they are sub-contractors.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three financial years for which accounts have been closed.
• the average annual turnover for the years 2016, 2017 and 2018 must exceed EUR 800 000. The average is calculated as sum of the annual turnover of the candidates for each year (2016, 2017 and 2018) divided by 3.
The template in the submission form should be adapted accordingly so that the figures are given for the years 2016, 2017 and 2018.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account, will be the last three years from submission deadline.
• at least 10 permanent staff have worked for the candidate during the years 2017, 2018 and 2019, out of which at least 5 permanent staff working in one or more fields related to this contract and described in point 7 above.
3) technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last three years from submission deadline (May 2017 –May 2020).
(a) the candidate has implemented as a leader (i.e. implementation of at least 50 % of the project budget) at least 1 contract (with a duration of minimum 2 years and with an overall project budget of minimum EUR 800 000.00) in one or more fields described in point 7 above.
(b) the candidate has implemented at least 3 contracts in the sectors of nuclear engineering, nuclear safety management, nuclear waste management, maintenance or operation of NPPs or other nuclear civil installations. These contracts must have a duration of minimum 2 years each and a total budget of minimum EUR 800 000.00.
(c) At least one of the projects under criterion 21.3 (b) has been carried out by the candidate in another country than that where the candidate is established. In case the candidate is a consortium, the project(s) must have been carried out in a country different from those where the consortium members are established.
Projects used as reference for criteria 21.3(a), 21.3(b) and 21.3(c) must have been implemented at any moment in the reference period (May 2017 – May 2020).
This means that the service contract the candidate refers to could have been started or completed at any time during the indicated period, but it does not necessarily have to be started and completed during that period, nor implemented during the entire period.
Candidates are allowed to refer either to service contracts completed within the reference period (although started earlier) or to service contracts not yet completed. In the first case the service contract will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In case of service contracts still on-going only the portion satisfactorily completed during the reference period although started earlier will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to service contracts completed) also detailing its value. In this case, a precise budget and a description of the tasks which were implemented until the end of the reference period shall be added in the detailed description of the project in the application form. Please adapt the table in the submission form accordingly.
If a candidate has implemented the service contract in a consortium, the percentage that the candidate has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been used. Documentary evidence is not required at the application stage but will be requested with the invitation to tender.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them.
If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract by producing a commitment by those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality – and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document.
Proof of the capacity will also have to be provided when requested by the contracting authority.
With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required.
With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, their relative strengths and weaknesses must be re-examined in order to rank their applications and identify the 8 best candidates in accordance with point 17 of this contract notice. The only additional comparative criteria that will be taken into consideration during this re-examination, in the order in which they appear below, are:
1) The highest number of projects meeting the criterion 21.3(a) above;
2) The highest number of projects meeting the criterion 21.3(b) above;
3) The highest number of projects meeting the criterion 21.3(c) above.
N.B.: additional comparative criterion No 1 shall be applied to all the eligible candidates that meet all the selection criteria. If, after applying additional comparative criterion No 1, it is not possible to identify the 8 best candidates because two or more candidates are tied for the 8th position, additional comparative criterion No 2 shall be applied only to these tied candidates. Similarly, if, after applying additional comparative criterion No 2, it is not possible to identify the 8 best candidates because two or more candidates are tied for the 8th position, additional comparative criterion No 3 shall be applied only to these tied candidates.
22.Award criteria
Best price-quality ratio.


APPLICATION

23.Deadline for receipt of applications

The candidate attention is drawn to the fact that applications must be sent by email via the dedicated functional mailbox: EuropeAid-TENDERSSUBMISSION140766@ec.europa.eu.

Please note that this functional mailbox is intended exclusively for submission of applications and it will be accessed by the contracting authority only as of the date of submission deadline. Therefore, any other type of communication via this functional mailbox will not be considered (e.g. clarifications may be sought from the contracting authority at the email address EuropeAid-TENDERS-140766@ec.europa.eu, as stated in item 5 above).

The application must be sent before the date and time limit for submission: the deadline for sending the applications is 11 June 2020, at 23.59 Central European Time.
Any application sent to the contracting authority after this deadline will not be considered.
24.Application format and details to be provided
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form (B3) is available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template (A14) available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submitted

Applications must be submitted in English exclusively to the contracting authority by email via the dedicated functional mailbox: EuropeAid-TENDERSSUBMISSION140766@ec.europa.eu.

Please note that this functional mailbox is intended exclusively for submission of applications and it will be accessed by the contracting authority only as of the date of submission deadline. Therefore, any other type of communication via this functional mailbox will not be considered (e.g. clarifications may be sought from the contracting authority at the email address EuropeAid-TENDERS-140766@ec.europa.eu, as stated in item 5 above).

The contract title and the publication reference (see item 1 above) must be clearly marked in the subject line of the email containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
By submitting an application candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.
26.Alteration or withdrawal of applications

Candidates may alter or withdraw their applications by written notification via email (EuropeAid-TENDERS-140766@ec.europa.eu) prior to the deadline for submission of applications. No application may be altered after this deadline.

Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The subject line of the email must clearly indicate ‘Alteration’ or ‘Withdrawal’ as appropriate.
27.Operational language
All written communications for this tender procedure and contract must be in English.
28.Date of publication of prior information notice
23 March 2020
Notice number in OJ: EA266
29.Legal basis(1)
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Council Regulation (EURATOM) No 237/2014 of 13 December 2013 establishing an Instrument for Nuclear Safety Cooperation. See Annex A2 of the Practical Guide.
(1) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).
30.Additional information
Financial data to be provided by the candidate in the standard application form must be expressed in EUR. If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion to EUR shall be made in accordance with the InforEuro exchange rate of the month and year of the publication of the present contract notice, which can be found at the following address:

http://ec.europa.eu/budget/graphs/inforeuro.html.

For UK candidates or tenderers: Please be aware that following the entry into force of the EU-UK Withdrawal Agreement(*) on 1 February 2020 and in particular Articles 127(6), 137 and 138, the references to natural or legal persons residing or established in a Member State of the European Union and to goods originating from an eligible country, as defined under Regulation (EU) No 236/2014(**) and Annex IV of the ACP-EU Partnership Agreement(***), are to be understood as including natural or legal persons residing or established in, and to goods originating from, the United Kingdom(****). Those persons and goods are therefore eligible under this call.
(*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland from the European Union and the European Atomic Energy Community.
(**) Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action.
(***) Annex IV to the ACP-EU Partnership Agreement, as revised by Decision 1/2014 of the ACP-EU Council of Ministers (OJ L196/40, 3.7.2014)
(****) including the Overseas Countries and Territories having special relations with the United Kingdom, as laid down in Part Four and Annex II of the TFEU.