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Services - 189915-2015

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03/06/2015    S105    European Court of Auditors - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: Online campaign

2015/S 105-189915

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg
For the attention of: Procurement Service
Telephone: +352 4398-47611
Fax: +352 4398-46667

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg
For the attention of: Reception
Telephone: +352 4398-1
Fax: +352 4398-46946
Internet address:

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Online campaign.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 13: Advertising services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This procedure aims at selecting a company that will develop a professional, appealing and coherent online marketing campaign to promote the publication of the 2014 and 2015 annual report in online media (websites), which would also increase the ECA's online visibility. The campaign shall run in at least the following EU languages: English, French, German.
II.1.6)Common procurement vocabulary (CPV)

79340000, 79341400, 79342000, 79341000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 80 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The Court shall have 60 days from receipt to approve or reject the final report and to pay the invoice. The contractor shall have 10 days in which to submit additional information or corrections or a new report or documents if required by the Court.
Payment for the services will be made in accordance with the Financial Regulation applicable to the annual budget of the European Union and the conditions outlined in the call for tender documents.
The tenderer should note that the party contracting with the Court will be responsible for the correct application of rules concerning the imposition of VAT. The European Court of Auditors is exempt from VAT in accordance with Articles 3 and 4 of the provisions of the Protocol on the privileges and immunities of the European Union.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenders may be submitted individually or in association with third parties. If tenders are submitted by a consortium of economic operators, all the members of the consortium must be jointly and severally liable for performance of the contract. However, 1 member must be appointed as the party responsible for performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1) Tenderers shall have to declare on their honour that they are not in one of the exclusion situations set out under Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 — hereinafter referred to as 'the Financial Regulation' (OJ L 298 of 26.10.2012, p. 1). The tenderer to whom the contract is to be awarded shall provide specific documents in order to provide evidence that he is not in one of the exclusion situations referred to in Articles 106 and 107 of the Financial Regulation.
2) Proof of entry on the professional or trade register under the conditions laid down by legislation in the country in which the tenderers reside.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractual provisions, taking into account its value and scale. If, in the light of the information supplied by the tenderer, the Court has doubts about his financial capacity, or if it is clearly insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.
In order to prove that the tenderer has sufficient economic and financial capacity to perform the contract, the following documentation must be presented:
— audited financial statements (balance sheets and profit and loss accounts) for at least the last 2 financial years for which accounts have been closed, or equivalent documentation (e.g. where company law in the country in which the tenderer is established does not require publication of a balance sheet).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The tenderers must prove that they have the technical and professional capacity to carry out the tasks set out in the technical specifications.
A sufficient technical and professional capacity of the tenderer will be assessed on the basis of the tenderer's expertise relevant to the required services in particular with regard to the tenderer's know-how and experience.
In order to evaluate its technical and professional capacity, the tenderer has to provide the following documents:
a) a description and evidence of at least 3 and a maximum of 5 contracts or projects performed in the last 3 years, similar to the scope, size, value and nature of those described in this call for tenders. In order to prove this capacity, tenderers are requested to complete form 6 in Annex 3 for each of these projects.
The tenderers are requested to give the following details: name of client, approximate value of the contract, start and end dates and specify whether the client is a private or public entity as well as a technical description of the services provided;
b) CV of the account manager responsible for carrying out the project.
Minimum level(s) of standards possibly required:
— The tenderer shall have demonstrated experience in developing video-based advertising campaigns and/or experience in online marketing.
— The tenderer shall have demonstrated at least 1 project for public bodies.
— The account manager responsible for carrying out the project must have at least 3 years of professional experience in the services covered by this procedure as well as a very good command of English or French.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
AO 455.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 16.7.2015 - 10:00


12, rue Alcide de Gasperi, Kirchberg, 1615 Luxembourg, LUXEMBOURG.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Tenderers or their representatives who wish to be present at the opening of the bids must inform the European Court of Auditors in writing (fax +352 4398-46667, e-mail: by 15.7.2015 (12:00) at the latest, and must produce their authorisation from the tendering company. Only 1 representative per tenderer will be admitted.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): General budget of the European Union.
VI.3)Additional information
The act of tendering does not give tenderers the right either to be awarded the contract or to receive any compensation for costs incurred.
Any additional information including that referred to above will be available only on e-tendering, so the tenderers are strongly advised to consult it at regular intervals as additional information may be added at any time up to the closing date for submission of tenders.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:

Body responsible for mediation procedures

Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, PO Box 403
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Fax: +33 388179062
Internet address:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: European Court of Auditors, Procurement Service
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg
Telephone: +352 4398-47611
Fax: +352 4398-46955
Internet address:

VI.5)Date of dispatch of this notice: