Services - 189995-2016

04/06/2016    S107

Belgium-Brussels: Studies on the EU energy system in support of policy

2016/S 107-189995

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for Energy, Unit C2
Postal address: DM24 (rue Demot 24)
Town: Brussels
Postal code: 1040
Country: Belgium
Contact person: Remy Denos
Telephone: +32 2-29-86481
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Administration/energy policy making.

Section II: Object

II.1)Scope of the procurement

Studies on the EU energy system in support of policy.

Reference number: ENER/C2/2016-489.
II.1.2)Main CPV code
73210000 Research consultancy services
II.1.3)Type of contract
II.1.4)Short description:

In the 2020 and 2030 climate-energy packages, the EU committed to:

— lower greenhouse gas emissions by 20 % in 2020 with respect to 1990 and by 40 % in 2030,

— reach a share of renewables of 20 % by 2020 and at least 27 % by 2030,

— increase energy efficiency levels by 20 % in 2020 and 27 % by 2030.

These targets are obviously contributing to a stronger security of supply (in 2013, more than 50 % of EU energy was imported), a more sustainable energy sector, ideally without affecting competitiveness.

In this landscape, the electricity network has a central role to play. In 2014, 26 % of the EU's power was generated from renewables. About 10 % of the total EU electricity is sourced from variable renewable electricity (such as wind and solar). Owing to the increasing number of appliances and to the expected penetration of heat pumps and electric vehicles, the share of electricity in the overall energy consumption is expected to rise and the share of renewables in electricity could be as high as 50 % by 2030 with an important contribution from variable sources.

II.1.5)Estimated total value
Value excluding VAT: 2 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
73000000 Research and development services and related consultancy services
II.2.3)Place of performance
Main site or place of performance:

The tasks will be performed in the contractor's premises. All meetings between the contractor and the Commission shall be held on Commission's premises in Brussels, unless agreed otherwise with the EC.

II.2.4)Description of the procurement:

For each of the studies, in addition of delivering high quality reports, the tenderers will deliver clear and synthetic slides and presentations, all using harmonised and streamlined templates. Minutes of the dissemination events, lists of participants and a structured collection of the presentations under electronic form will be provided and made available on the dissemination platform mentioned under 3.3 Tasks. While the intention is to ultimately publish most of the results, some of the studies may be kept for internal dissemination to the European Commission services only. This will be made clear in the terms of reference of the studies.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 38
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: The tenderer's identification form in Annex 1 shall be filled in and signed by:

— the tenderer (including any member of a consortium or grouping),

— subcontractor(s) whose share of the work represents more than 20 % of the contract.

In order to prove their legal capacity and their status, all tenderers (including any member of a consortium or grouping) must provide a signed legal entity form with its supporting evidence. The form is available on:

Tenderers that are already registered in the contracting authority's accounting system (i.e. they have already been direct contractors) must provide the form but are not obliged to provide the supporting evidence.

If it has not been included with the legal entity form, tenderers must provide the following information.

— for legal persons, a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced,

— for natural persons, where applicable, a proof of registration on a professional or trade register or any other official document showing the registration number.

The tenderer (only the leader in case of joint tender) must provide a financial identification form and supporting documents. The form is available on:

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/07/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/07/2016
Local time: 10:30

Directorate-General for Energy, rue Demot 24, 3rd floor, room 58, 1040 Brussels, BELGIUM.

Information about authorised persons and opening procedure:

Tenderers may attend the meeting but be represented by not more than 1 person. At the end of the opening session, the chairperson of the opening committee will indicate the names of the tenderers and the decision concerning the admissibility of each offer received. The prices mentioned in the bids will not be communicated.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Tender documents can be downloaded from:

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them.

VI.5)Date of dispatch of this notice: