Works - 190604-2021

19/04/2021    S75

Ukraine-Sumy: Thermal insulation work

2021/S 075-190604

Contract notice

Works

Legal Basis:

This contract will be financed by the European Investment Bank (EIB) and subject to EIB's Guide to Procurement.

Section I: Contracting authority

I.1)Name and addresses
Official name: Department of Capital Construction and Roads Management of Sumy City Council on behalf of Sumy City Council
Postal address: 91 Petropavlivska Street
Town: Sumy
NUTS code: UA Ukraine
Postal code: 40000
Country: Ukraine
Contact person: Mrs. Oleksandra Bilopilska
E-mail: ukb@smr.gov.ua
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from another address:
Official name: Department of Capital Construction and Roads Management of Sumy City Council
Postal address: 91 Petropavlivska Street
Town: Sumy
NUTS code: UA Ukraine
Postal code: 40000
Country: Ukraine
Contact person: Mrs. Oleksandra Bilopilska
E-mail: ukb@smr.gov.ua
Telephone: +380 564-920097
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Ukraine Municipal Infrastructure Programme – Capital Repair of Kindergartens in Sumy, Ukraine

Reference number: EIB-GtP/UMIP-OP-3-SUM-038-1-W
II.1.2)Main CPV code
45321000 Thermal insulation work
II.1.3)Type of contract
Works
II.1.4)Short description:

Department of Capital Construction and Roads Management of Sumy City Council on behalf of Sumy City Council intends to apply a part of financing of the Ukraine Municipal Infrastructure Programme (UMIP) for performance of the works and remedying defects therein in conformity in all respects with the provisions of the Contract that is a part of the Tender Document.

The works include comprehensive thermal modernisation of selected kindergartens, including implementation of defined energy efficiency measures. The scope of works will include up to 12 buildings located in different districts of the city in two lots of similar size. The construction works will be carried out under FIDIC Yellow Book contract conditions.

Tenders shall be prepared and submitted pursuant to the requirements, procedures and forms provided in the Tender Document available free of charge upon written request to the email address of the procuring entity indicated in Section I above.

II.1.5)Estimated total value
Value excluding VAT: 5 052 450.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Contract may be awarded for Lot 1, Lot 2 or combination of both lots.

II.2)Description
II.2.1)Title:

Capital Repair of Kindergartens in Sumy (UMIP-OP-3-SUM-038-1-W-L1)

Lot No: 1
II.2.2)Additional CPV code(s)
45321000 Thermal insulation work
II.2.3)Place of performance
NUTS code: UA Ukraine
Main site or place of performance:

Multiple sites located within administrative boundaries of Sumy municipality, UKRAINE.

II.2.4)Description of the procurement:

Procurement of works contract is carried out in accordance with the European Investment Bank’s ‘Guide to Procurement for Projects Financed by the EIB’ available online at https://www.eib.org/en/publications/guide-to-procurement

Firms originating from all countries of the world are eligible to tender for the contract. In the case of a JVCA the partners of the JVCA are to be jointly and severally liable in respect of their tender. A firm or a member of a JVCA may participate in only one tender for the Contract, either individually or as a partner in a JVCA. However, this does not limit the inclusion of the same subcontractors in more than one tender.

Government-owned entities in Ukraine shall be eligible only if they can establish that they:

(i) are legally and financially autonomous;

(ii) operate under the principles of commercial law; and

(iii) are not dependent agencies of the Employer.

Procurement of works contract is carried out in accordance with the European Investment Bank’s ‘Guide to Procurement for Projects Financed by the EIB’ available online at https://www.eib.org/en/publications/guide-to-procurement

Firms originating from all countries of the world are eligible to tender for the contract. In the case of a JVCA the partners of the JVCA are to be jointly and severally liable in respect of their tender. A firm or a member of a JVCA may participate in only one tender for the Contract, either individually or as a partner in a JVCA. However, this does not limit the inclusion of the same subcontractors in more than one tender.

Government-owned entities in Ukraine shall be eligible only if they can establish that they:

(i) are legally and financially autonomous;

(ii) operate under the principles of commercial law; and

(iii) are not dependent agencies of the employer.

The scope of works and responsibility of the contractor shall include design, installation, civil works, procurement or manufacture, testing, delivery, establishing and pre-commissioning of plant and equipment, site clean-up and any other works and services, including provision of operational and maintenance manuals and training of the employer’s personnel required to complete comprehensive thermal modernization of the following six (6) buildings: Kindergarten No.30, Kindergarten No.12, Kindergarten No.39, Kindergarten No.15, Kindergarten No.19, Kindergarten No.3.

Tenderers shall submit their tenders, as specified in the Tender Document. Tenders shall comprise all the documents, forms and covenants required by the Tender Document, including technical proposal and price schedules, and shall be submitted by the deadline date set out in the Tender Document. Tenders shall remain valid for 120 days from the submission deadline date.

Tenderer shall furnish with its tender, the original of a tender security, based on the form included in the Tender document or in another substantially similar form approved by the employer prior to Tender submission.

The tenderer shall submit one original of the documents comprising the Tender as described in the Tender Document. In addition to the original of the Tender, the number of copies required is: two (2) paper copies and one (1) scanned copy of the original tender on a CD or flash data carrier in Portable Document Format (PDF) or another suitable standard format. The tenders shall be submitted by mail or by hand and shall enclose the original and copies of the tenders in separate sealed envelopes. The tenders shall be signed by a person duly authorised to sign on behalf of the Tenderer.

While preparing their Tenders, the tenderers shall examine all instructions, forms, terms and conditions of the contract, the Requirements and other information in the Tender Document. Failure to furnish all information or documentation required by the Tender Document may result in rejection of the tender.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 2 526 225.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Extension of the contract duration and increase of the contract price is possible in case of extra works.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Capital Repair of Kindergartens in Sumy (UMIP-OP-3-SUM-038-1-W-L2)

Lot No: 2
II.2.2)Additional CPV code(s)
45321000 Thermal insulation work
II.2.3)Place of performance
NUTS code: UA Ukraine
Main site or place of performance:

Multiple sites located within administrative boundaries of Sumy city, UKRAINE.

II.2.4)Description of the procurement:

Procurement of works contract is carried out in accordance with the European Investment Bank’s ‘Guide to Procurement for Projects Financed by the EIB’ available online at https://www.eib.org/en/publications/guide-to-procurement

Firms originating from all countries of the world are eligible to tender for the contract. In the case of a JVCA the partners of the JVCA are to be jointly and severally liable in respect of their tender. A firm or a member of a JVCA may participate in only one tender for the contract, either individually or as a partner in a JVCA. However, this does not limit the inclusion of the same subcontractors in more than one tender.

Government-owned entities in Ukraine shall be eligible only if they can establish that they:

(i) are legally and financially autonomous;

(ii) operate under the principles of commercial law; and

(iii) are not dependent agencies of the employer.

The scope of works and responsibility of the contractor shall include design, installation, civil works, procurement or manufacture, testing, delivery, establishing and pre-commissioning of plant and equipment, site clean-up and any other works and services, including provision of operational and maintenance manuals and training of the employer’s personnel required to complete comprehensive thermal modernization of the following six (6) buildings: Kindergarten No.17, Kindergarten No.10, Kindergarten No.16, Kindergarten No.9, Kindergarten No.31, Kindergarten No.32.

Tenderers shall submit their tenders, as specified in the Tender Document. Tenders shall comprise all the documents, forms and covenants required by the Tender Document, including technical proposal and price schedules, and shall be submitted by the deadline date set out in the Tender Document. Tenders shall remain valid for 120 days from the submission deadline date.

Tenderer shall furnish with its tender, the original of a tender security, based on the form included in the tender document or in another substantially similar form approved by the employer prior to Tender submission.

The tenderer shall submit one original of the documents comprising the Tender as described in the Tender Document. In addition to the original of the tender, the number of copies required is: two (2) paper copies and one (1) scanned copy of the original tender on a CD or flash data carrier in Portable Document Format (PDF) or another suitable standard format. The Tenders shall be submitted by mail or by hand and shall enclose the original and copies of the tenders in separate sealed envelopes. The Tenders shall be signed by a person duly authorised to sign on behalf of the Tenderer.

While preparing their tenders, the tenderers shall examine all instructions, forms, terms and conditions of the contract, the Requirements and other information in the Tender Document. Failure to furnish all information or documentation required by the Tender Document may result in rejection of the tender.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 2 526 225.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Extension of the contract duration and increase of the contract price is possible in case of extra works.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/06/2021
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 10/06/2021
Local time: 11:00
Place:

91 Petropavlivska Street, Sumy, 40000, UKRAINE.

Information about authorised persons and opening procedure:

Tenders will be opened in the presence of representatives of tenderers and anyone who wish to attend. Authorisation for participation in the opening procedure on behalf of a tenderer shall be confirmed by the Power of Attorney

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Department of Capital Construction and Roads Management of Sumy City Council
Postal address: 91 Petropavlivska Street
Town: Sumy
Postal code: 40000
Country: Ukraine
VI.5)Date of dispatch of this notice:
14/04/2021