Works - 190909-2018

03/05/2018    S85    - - Works - Contract notice - Competitive procedure with negotiation 

United Kingdom-Bath: Construction work

2018/S 085-190909

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Bath and North East Somerset Council
Guildhall, High Street
Bath
BA1 5AW
United Kingdom
Contact person: Miss Vicky Robbins
Telephone: +44 1225477328
E-mail: vicky_robbins@bathnes.gov.uk
NUTS code: UKK12

Internet address(es):

Main address: http://www.bathnes.gov.uk

Address of the buyer profile: http://www.bathnes.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyingthesouthwest.org.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Highways Maintenance and Improvement Contract

Reference number: DN318134
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

Bath and North East Somerset Council Highways Maintenance and Improvement Contract.

The scope of the service includes:

— Carriageway resurfacing and surface treatments.

— Improvement schemes and minor construction works.

— Cyclic maintenance (Grass cutting, gulley cleansing, grip cutting).

— Minor structural maintenance.

— Highways inspector gangs.

— Winter gritting and fleet management.

— Road markings and studs.

— Fencing and barriers.

— Emergency response.

— Event traffic management.

— Off-highway works.

Litter picking on highway verge is optional.

The scope will NOT include:

— Traffic signals.

— Street lighting.

— Highways structures (major works).

— Safety and network inspections.

— Core design work for resurfacing or improvement schemes.

— Winter decision making.

— Purchase of salt.

— Customer contact centre and community interface.

The total value of the initial 7 year term is approximately 49 000 000 GBP. If extended to the full 10 years then the contract value would be approximately 70 000 000 GBP.

II.1.5)Estimated total value
Value excluding VAT: 70 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45233139
45233141
45233142
50230000
71000000
90620000
90630000
90640000
II.2.3)Place of performance
NUTS code: UKK12
II.2.4)Description of the procurement:

Bath and North East Somerset Council Highways Maintenance and Improvement Contract.

The scope of the service includes the management and delivery of:

— Carriageway resurfacing and surface treatments.

— Improvement schemes and minor construction works.

— Cyclic maintenance (Grass cutting, gulley cleansing, grip cutting).

— Minor structural maintenance.

— Highways inspector gangs.

— Winter gritting and fleet management.

— Road markings and studs.

— Fencing and barriers.

— Emergency response.

— Event traffic management.

— Off-highway works.

Litter picking on highway verge is optional.

The scope will NOT include the following:

— Traffic signals.

— Street lighting.

— Highways structures (major works).

— Safety and network inspections.

— Core design work for resurfacing or improvement schemes.

— Winter decision making.

— Purchase of salt.

— Customer contact centre and community interface.

The total value of the initial 7 year term is approximately 49 000 000 GBP. Should the contract be extended to the full 10 years then the contract value would be approximately 70 000 000 GBP.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 70 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

An open Day was held at Bath & North East Somerset Council on 22nd March for interested companies. It was attended by 27 organisations. Although under this procedure we are able to limit the number of companies to 3, we have decided that in this instance, due to the number of companies of that have expressed an interest, we should increase this to 5.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract will be for a 7 year term (84 months) with options to extend for a further period of up to 10 years (120 months) subject to satisfactory performance and re-appraisal of financial accounts and other due diligence requirements. The extension will be up to an additional 3 years and will be subject to performance and due diligence checks.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Bath & North East Somerset Council is one of the Councils included in the West of England Combined Authority (WECA) and this contract may include improvement schemes that are funded through WECA.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 032-069844
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/06/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Interested companies should register and express an interest on our e-tendering portal, www.supplyingthesouthwest.org.uk where they can download the Selection Questionnaire and a draft of the Initial Invitation to Tender document. All companies must complete and return the Selection Questionnaire in the portal by the closing date and time in IV.2.2. Only those companies that are successful at the selection stage will be invited to submit an Initial tender and the final version of the Initial Tender will be issued to them through the portal. The Council reserves the right to amend and/or update the procurement documents prior to issuing the final Initial Tender to shortlisted companies. The Scope, minimum requirements and award criteria are included in the Selection Questionnaire and will not be amended.

VI.4)Procedures for review
VI.4.1)Review body
Bath and North East Somerset Council
The Guildhall, High Street
Bath
BA1 5AW
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with the Public Contracts Regulations 2015, the Council will incorporate a standstill period upon award of the contract. The standstill letter will include information including the name of the winning bidder and full reasons for the award decision. The standstill period will be for a minimum period of 10 days during which unsuccessful bidders can request further information and scrutinise the award decision prior to confirmation of the award of contract. The Council will issue a Contract Award Notice following completion of the standstill period.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
30/04/2018