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Services - 191127-2019

24/04/2019    S80    Agencies - Services - Contract notice - Open procedure 

Netherlands-The Hague: Hospitality, Conference and Related Services

2019/S 080-191127

Contract notice

Services

Legal Basis:

Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Europol
Postal address: Eisenhowerlaan 73
Town: The Hague
NUTS code: NL332
Postal code: 2517 KK
Country: Netherlands
E-mail: procurement@europol.europa.eu
Telephone: +31 703531594
Fax: +31 703180808

Internet address(es):

Main address: www.europol.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4663
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4663
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Hospitality, Conference and Related Services

Reference number: 1904/C58/D
II.1.2)Main CPV code
79992000
II.1.3)Type of contract
Services
II.1.4)Short description:

The scope of this procurement procedure is the provision of hospitality, conference and related services for the Europol main Premises. Some services may be provided in the temporary satellite building(s) situated in the close vicinity of Europol main Premises.

II.1.5)Estimated total value
Value excluding VAT: 2 310 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79510000
II.2.3)Place of performance
NUTS code: NL332
Main site or place of performance:

The Hague, NETHERLANDS.

II.2.4)Description of the procurement:

The scope of this procurement procedure is the provision of hospitality, conference and related services for the Europol main Premises. Some services may be provided in the temporary satellite building(s) situated in the close vicinity of Europol main Premises.

Europol wishes to procure the following services:

(1) Regular services;

(2) Support services upon request;

(3) Management of Europol’s Gift shop.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract will be 2 years with 2 possible renewals of 1 year each as specified in the draft contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Europol may, during the 3 years following the conclusion of the (initial) contract, have recourse to the negotiated procedure without prior publication of a Contract Notice (Annex I, point 11.1.e) of the financial regulation applicable to the general budget of the Union (FR) for new services similar to those assigned to the party awarded this contract by the same Contracting Authority.

This option may be used if Europol’s hospitality and conference services needs increase in comparison with the estimation made before the start of the procurement procedure. The increase may not exceed 50 % of the initial estimated value of the framework contract.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As stated in the procurement documents

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/05/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 28/05/2019
Local time: 14:00
Place:

Europol premises — Eisenhowerlaan 73, 2517 KK The Hague, NETHERLANDS.

Information about authorised persons and opening procedure:

Maximum 1 representative per tenderer. For security reasons, tenderers must register within the given deadline (please see the invitation to tender and tender specifications) to be allowed to attend the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

In about 4 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Europol
Postal address: Eisenhowerlaan 73
Town: The Hague
Postal code: 251 7KK
Country: Netherlands
E-mail: procurement@europol.europa.eu
Telephone: +31 703025000
Fax: +31 703180808

Internet address: http://www.europol.europa.eu

VI.5)Date of dispatch of this notice:
17/04/2019