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Services - 193801-2016

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07/06/2016    S108

United Kingdom-High Wycombe: Defence services

2016/S 108-193801

Prior information notice for contracts in the field of defence and security


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, C&C, Other
Postal address: Nimrod (Bldg 7), 3 Site, RAF High Wycombe, Walters Ash
Town: High Wycombe
Postal code: HP14 4TS
Country: United Kingdom
Telephone: +44 01494494350
Fax: +44 01494494400

Internet address(es):

General address of the contracting authority/entity:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:
Provision of Services for the HADES Programme.
II.2)Type of contract and location of works, place of delivery or of performance
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance:
II.3)Information on framework agreement
II.4)Short description of nature and scope of works or nature and quantity or value of supplies or services:
Provision of a range of support services at selected RAF stations across the UK.
Estimated value excluding VAT:
Range: between 200 000 000 and 350 000 000 GBP


This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

75220000 Defence services

II.6)Scheduled date for start of award procedures and duration of the contract
Scheduled date for start of award procedures: 18.7.2016
II.7)Additional information:
The United Kingdom Royal Air Force has a requirement for a range of services to be provided at various locations throughout the UK. These services include off-aircraft mechanical and electrical/electronic support, airfield support and operation, motor transport operations and maintenance, logistic support services, armoury support and general support. Not all locations will require all services; details of the required services at each location will be given in later notices. Collectively these requirements are being addressed by the name Programme HADES which is a Category B programme with a combined value exceeding 200 000 000 GBP over 5 years. (This may be extended by a maximum of 2 1-year option periods, subject to the criteria detailed below, which could potentially increase the total procurement value by approximately a further 100 000 000 GBP).
These services are complementary to — and do not replace — several other UK Defence contracting arrangements coming into effect including HESTIA, Marshall and Next Generation Estates Contracting (NGEC).
This notice follows on from the previous Request for Information (reference 367430-2015) issued on 13.10.2015, and the subsequent Market Day held at RAF High Wycombe on 16.11.2015.
Having taken due account of the views received from Industry during the various post-Market Day discussions, it is the Programme Team's intention to contract for the HADES service requirements on the basis of 3 regional Lots. The contracts awarded will be firm priced, and for a core duration period of 5 years. 2 further 1 year option periods may be awarded (subject to the relevant internal approvals), based upon a combined assessment of the RAF's operational requirements at the time, and the performance record of the relevant contractor.
It is anticipated that the procurement process will be run under the auspices of the Competitive Negotiated Procedure of the Defence and Security Public Contracts Regulations (DSPCR) 2011.
The Programme HADES procurement will allow any commercial entity including partnerships, consortiums or special procurement vehicles demonstrating the necessary resources, skills and commitment to be considered for participation. Companies may apply to bid for whichever lots they choose up to the maximum of 3 subject to satisfactory pre-qualification.
Following pre-qualification for each Lot and particular focus on financial standing of those applying for multiple lots, the top 4 scoring responders for each Lot will be selected to submit initial bids. Evaluation of the pre-qualification responses will be based on technical, financial and commercial criteria including past performance on similar contracts, project management and ability to sustain/improve capability as well as other criteria that will be published with the PQQ documentation. It should also be noted that pre-qualification will examine commitment to the use of SMEs and Apprenticeship schemes.
The initial bids will then be subject to an evaluation process to down-select a short-list of the 3 highest scoring bidders against each Lot. The Programme Team will then conduct negotiations with the down-selected companies prior to requesting a Revise or Confirmation Offer (ROCO) bid to establish a preferred bidder for each Lot.
Evaluation of initial and ROCO bids will be based on identifying the Most Economically Advantageous Tender for each regional Lot on a 50:50 price: technical basis. Criteria will include effective management of service delivery, safety culture, governance, risk, compliance and managing relations with MoD/other contractors all of which will be detailed in further notices and the procurement documentation.
Key programme milestones are listed below (these should be regarded as indicative only at this stage):
— 18.7.2016 — Contract Notice and Pre-Qualification Questionnaire (PQQ) released to Industry;
— 12.8.2016 — Deadline for PQQ responses to be received from Industry;
— 9.9.2016 — Results of PQQ down-select announced (4 bidders per region);
— 14.9.2016 — Release of Invitation to Negotiate (ITN) to Industry;
— 16.12.2016 — Deadline for receipt of Industry responses to the ITN;
— 8.3.2017 — Results of down-select for the negotiation process announced (3 bidders per region);
— 9.3.2017 to 18.4.2017 — Period of Negotiations with selected Industry Participants;
— 29.5.2017 — Deadline for receipt of Revise or Confirm Offers (ROCO) from Industry;
— 3.8.2017 — Selection of preferred bidder(s);
— 7.12.2017 — Contract Award;
— 30.3.2018 — Contract Start Date.

Information about lots

Title attributed to the contract by the contracting authority/entity: Lot No: 1
1)Short description:
2)Common procurement vocabulary (CPV)

75220000 Defence services

3)Quantity or scope:
A document which provides a top level summary of the composition of the regional lots by unit and the nature of the services required can be obtained via the following email addresses: or The facility does not exist to attach the document to this notice.
5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
From 2.4.2014, the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-201663-DCB-8305777.

VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: