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Tjenesteydelser - 195221-2017
24/05/2017    S99

Belgium-Brussels: Concession for visitor shops in the House of European History building and the Parlamentarium building in Brussels

2017/S 099-195221

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Brussels
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1047
Country: Belgium
Contact person: Parlamentarium Unit
E-mail: VisitCenterProject@europarl.europa.eu
Internet address(es):
Main address: www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2355
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Concession for visitor shops in the House of European History building and the Parlamentarium building in Brussels.

Reference number: COMM/DG/AWD/2017/320.
II.1.2)Main CPV code
55900000 Retail trade services
II.1.3)Type of contract
Services
II.1.4)Short description:

Management and operation, entirely at the concession holder's own risk, of museum shop services at 2 locations: the museum shop in the House of European History building and the visitors shop in the Parlamentarium visitors centre in Brussels.

II.1.5)Estimated total value
Value excluding VAT: 2 100 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
II.2.4)Description of the procurement:

The tender is aimed at selecting a concession holder, that accepts, the operation and management, entirely at the concession holder's own risk, of the shops in the House of European History building and the visitors' shop in the Parlamentarium in Brussels under the terms of the concession contract and its annexes, which form an integral part hereof.

The contract covers the entire process of designing and producing or purchasing items to be sold. Products on sale must be creative and innovative and directly tie in with the European Parliament or the House of European History by their nature, the message they convey or their graphical identity. Products must be good quality, original products complying with Belgian and European law. Products must reflect European Parliament policies, in particular on social rights and safeguarding the environment. Part of the product range should as well reflect the content of the exhibitions in the House of European history and the Parlamentarium.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 100 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The duration of the concession may be extended by means of an additional agreement for a period strictly necessary for the completion of a competitive tendering procedure intended to culminate in the signing of a new contract covering the services, which are the subject of this contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In respect of the contract which is the subject of this invitation to tender the European Parliament requires tenderers to have the following technical and professional capacity:

— at least 3 years' experience in the design and production, or the purchase, of high-quality promotional items (product supply aspect) and in the logistical, administrative and financial running of a shop or shops (shop management aspect),

— a team of experts in the field of shop management, among whom at least the shop manager must have at least 3 years' experience in the logistical, administrative and financial management of a shop, as well as language skills in English and French.

The tenderer is required to be enrolled in a relevant professional or trade register, except for international organisations. In the case of groups of economic operators, each member will furnish proof of authorisation to perform the contract.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Financial and economic capacity will be assessed on the basis of the information included in the following documents, to be supplied by tenderers:

— balance sheets or extracts from balance sheets for the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the candidate is established, as well as the profit and loss statements for the same period,

— a declaration concerning the candidate's turnover in the last 2 years in the field of selling souvenirs. The candidate or group to which the candidate belongs should have a minimum total annual turnover of 200 000 EUR (for the last 2 years),

— the contractor shall prove that he is covered by public liability and professional indemnity insurance, and shall provide evidence of payment of the corresponding premiums at the European Parliament's first request.

Minimum level(s) of standards possibly required:

The European Parliament requires tenderers to have a minimum financial and economic capacity, which will be assessed on the basis of the following information:

— minimum total annual turnover in the field of selling souvenirs of 200 000 EUR (for the last 2 years),

— public liability and professional indemnity insurance.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The technical and professional capacity of economic operators will be substantiated by the following documents:

a) a reference list of the candidate's activities related to the subject of this invitation to tender, covering at least 3 consecutive years during the last 5 years. The list should prove the tenderer's technical and professional competence in the design and production, or the purchase, of high-quality promotional items (product supply aspect) and in the logistical, administrative and financial running of a shop or shops (shop management aspect). For each activity the list will contain a description of the following:

— the precise role of the tenderer and the legal form of the commercial activity (for example, management by the owner, franchise, contract to provide a service for a customer),

— the reference list of the range of products sold. It shall be accompanied by short descriptions and appropriate images (catalogues, photos, websites for items previously produced and/or sold by the candidate),

— a description of the point(s) of sale: place (city, country), situation/location (e.g. shopping centre, museum, etc.), size, opening hours, number of staff employed;

b) for staff directly responsible for contract performance, the candidate should provide a detailed CV (Europass format) for the shop manager, together with certificates for educational and professional qualifications proving that he or she has 3 years' experience in the logistical, administrative and financial management of a shop, as well as language skills in English and French.

Minimum level(s) of standards possibly required:

The European Parliament requires tenderers to have the following technical and professional capacity:

— at least 3 years' experience in the design and production, or the purchase, of high-quality promotional items (product supply aspect) and in the logistical, administrative and financial running of a shop or shops (shop management aspect),

— a team of experts in the field of shop management, among whom at least the shop manager must have at least 3 years' experience in the logistical, administrative and financial management of a shop, as well as language skills in English and French.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/06/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/07/2017
Local time: 10:00
Place:

European Parliament, rue Wiertz 60, 1047 Brussels, BELGIUM.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, BP 403
Town: Strasbourg Cedex
Postal code: 67001
Country: France
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Any appeal against the award decision must be lodged within 2 months of the notification of the results.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
VI.5)Date of dispatch of this notice:
15/05/2017