United Kingdom-Portsmouth: Construction work for highways, roads
Section I: Contracting authority
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx
Section II: Object
Portsmouth City Centre Road Re-development — Design and Build Partner Contractor
Portsmouth City Council — the “Council” — is seeking to appoint a partner design and build contractor to deliver new road and highways infrastructure within the City Centre. The Council estimates that delivery of the scheme may cost in the region of 70 000 000 GBP. The Council is working to a target date of Q3 2019 for completion of design activities and commencement of works on site. The Council forecasts that the works may take approximately 2 years to complete. The Council is targeting to have secured the successful partner contractor by 30.10.2018. Application is via completion of a Supplier Status Questionnaire (SSQ) and associated documentation which must be submitted by 15.6.2018 (14:00).
Portsmouth City Council — the “Council” — is seeking to appoint a partner design and build contractor to deliver new road and highways infrastructure within the City Centre. The Council is seeking a transformational change to the City Centre to help enable the growth and increased productivity the City needs to achieve. The scheme involves the realignment of the main route from the M275 to allow easy access to the whole of the City Centre and open up a number of sites for future development.
Following extensive public consultation the Council submitted a planning application on 1.12.2017. The Council estimates that delivery of the scheme may cost in the region of 70 000 000 GBP. This figure includes all pre-construction and construction activities that the Council may require the successful contractor to undertake but excludes wider project delivery such as internal costs, 3rd party fees, land acquisition costs, etc.
The Council has set aside 22 500 000 GBP in its capital programme towards this project which was approved by full Council on 13.2.2018 and is actively engaged in sourcing the balance of the remaining funding through a number of routes. The Council will require the successful contractor to assist the Council in unlocking critical path finance streams as well as reviewing the scheme in detail to identify areas where cost reductions may be realised.
Whilst the Council cannot commit to a firm programme at this point a target date for start on site has been set as Q3 2019. Based upon the scheme envisaged within the planning application the Council forecasts that construction may take approximately 2 years to complete. The Council is targeting to have secured the successful contractor via this procurement process by 30.10.2018.
The Contractor will be required to work with the Council on 2 stage open book principles with the addition of an initial ECI phase which will be subject to its own specific contract. All contracts between the Council and the Contractor will be let on the basis of NEC3 or NEC4 terms with an expectation that supply chain / subcontracting activities are let on back to back terms as appropriate.
The Council will execute this procurement process in accordance with the “Restricted Procedure” as set out within the “Public Contracts Regulations (2015)” which encompasses an initial shortlisting phase prior to inviting tenders from the shortlisted contractors. In the interests of managing bidding costs for all parties the Council envisages shortlisting 4 contractors only to take part in the tender stage, however this number could increase in the event of minimal differences in scores.
The Council will run the procurement process in line with the following programme:
— issue of Supplier Status Questionnaire (SSQ) and associated documentation via Council e-sourcing portal: 8.5.2018,
— publication of OJEU Contract Notice: 7.5.2018,
— bidder's Session: 24.5.2018 10:30 — 13:00,
— requests for clarification deadline: 23:59 on 31.5.2018,
— SSQ and associated documentation submission deadline: 14:00 on 15.6.2018,
— completion of SSQ evaluation and confirmation of shortlisted tenderers: 29.6.2018,
— 1-1 consultation with shortlisted tenderers: W/C 9.7.2018,
— tender pack issued to shortlisted tenderers: 30.7.2018,
— tender submission deadline: 7.9.2018,
— tenderer interviews: W/C 24.9.2018,
— conformation of preferred bidder: 19.10.2018,
— standstill end: 23:59 on 29.10.2018,
— contractor secured: 30.10.2018.
The Bidder's Session on 24.5.2018 will take place at The Marriot Hotel, North Harbour, Portsmouth. The session will run from 10:30 — 13:00.
Joining instructions and the SSQ documentation which will require completion can be obtained via the Council's InTend e-sourcing solution using the following address:
The Council cannot provide a definite term as delivery of the scheme is subject to a number of factors that are yet to be determined — funding, land acquisitions, etc. The objective of the procurement is to secure a partner contractor to work with the Council to deliver the scheme to its conclusion and is therefore not bound by the forecast term set out above.
As detailed within the SSQ documentation accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home
In summary the aim of this procurement process is to secure a design and build major project contractor to work with the Council on an integrated open book partnership basis from current scheme status through to detailed design, works execution and maintenance activities as required. In summary the scope of the work the successful contractor may be required to undertake, although will not be limited to, is as follows:
— early contractor involvement activities,
— assisting the Council in identifying and securing grant funding and other sources of finance,
— design co-ordination and progression,
— engagement with Council Highways PFI Maintenance Contractor,
— enabling works,
— stakeholder management,
— programming and phasing,
— cost development and control,
— subcontract / supply chain engagement and involvement,
— obtaining required statutory approvals — directly or via assisting the Council as appropriate,
— traffic management,
— defects management on design and build basis,
— maintenance activities as required.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
The Council is seeking a transformational change to the City Centre to help enable the growth and increased productivity the City needs to achieve. The scheme involves the realignment of the main route from the M275 to allow easy access to the whole of the City Centre and open up a number of sites for future development.
In summary the core objectives of the scheme are as follows:
— minimise traffic congestion into the city centre and improve the reliability of journey times,
— prioritise cyclists and pedestrians at junctions and crossing points,
— simplify the road network to make it easier for residents, business and visitors to enter the city,
— open up significant areas of land for potential new development and public space,
— improve the quality of the environment and create a sense of place.
The Council is targeting to have secured the successful contractor via this procurement process by 30.10.2018. The Council will immediately require the contractor to engage in Early Contractor Involvement (ECI) activities which will be a vital input into the securing of further finances on an accurate basis in respect of costs, programme and delivery. Subject to the securing of finances the contractor will then be required to progress the design and develop costings, programme and approach to the point where a construction contract could be effectively executed.
The Contractor will be required to work with the Council on 2 stage open book principles with the addition of an initial ECI phase which will be subject to its own specific contract. All contracts between the Council and the contractor will be let on the basis of NEC3 or NEC4 terms with an expectation that supply chain / subcontracting activities are let on back to back terms as appropriate. The Council is currently considering whether to move to NEC4 terms and will confirm its position to the shortlisted tendering contractors within the tender pack. The Council will retain the option to utilise either NEC3 or NEC4 using all forms and options available as appropriate to the work package and associated delivery requirements in question. The Council will provide further information within the tender pack but currently envisages the following forms of contract will be used for specific activity types:
—Professional Services Contract — Options A, E (ECI and design activities, predominantly Option A will be used),
—Engineering and Construction Contract — Options A and C (construction, the decision on whether to use A or C will be taken based upon a range of factors such as design fees build up, grant funding conditions, etc.),
—Short Form Contract — Options A and B (surveys, enabling works).
Prior to issue of the tender pack the Council will undertake 1-1 consultation with each of the shortlisted tenderers regarding the tendering strategy, requirements, timescales and proposed contracting strategy during week commencing 9.7.2018. This will allow tenderer suggestions and concerns to be considered thoroughly prior to issue of the tender pack on 30.7.2018.
A Bidder's Session will be held on 24.5.2018 at The Marriot Hotel, North Harbour, Portsmouth. The session will run from 13:00 — 13:00 and will cover the following agenda:
— wider regeneration context,
— history and current situation of the scheme,
— envisaged delivery and contracting strategy,
— procurement process.
Interested parties are restricted to a max of 3 delegates per organisation and prioritisation will be given to organisations who are intending to apply as the lead contractor. Joining instructions are set out within the SSQ documentation accessible via the Council's e-sourcing solution inTend.
Internet address: https://www.justice.gov.uk/