Works - 196692-2018

08/05/2018    S88    - - Works - Contract notice - Restricted procedure 

United Kingdom-Portsmouth: Construction work for highways, roads

2018/S 088-196692

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Portsmouth City Centre Road Re-development — Design and Build Partner Contractor

II.1.2)Main CPV code
45233100
II.1.3)Type of contract
Works
II.1.4)Short description:

Portsmouth City Council — the “Council” — is seeking to appoint a partner design and build contractor to deliver new road and highways infrastructure within the City Centre. The Council estimates that delivery of the scheme may cost in the region of 70 000 000 GBP. The Council is working to a target date of Q3 2019 for completion of design activities and commencement of works on site. The Council forecasts that the works may take approximately 2 years to complete. The Council is targeting to have secured the successful partner contractor by 30.10.2018. Application is via completion of a Supplier Status Questionnaire (SSQ) and associated documentation which must be submitted by 15.6.2018 (14:00).

II.1.5)Estimated total value
Value excluding VAT: 70 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45233100
71300000
71310000
71311210
71311000
71311200
71311300
71312000
71313000
71241000
71242000
71243000
71244000
71245000
71510000
71600000
71630000
71246000
71410000
71322000
71322500
71322100
71325000
71327000
71328000
79416000
79415200
79421000
72224000
71530000
45233150
45316210
45316212
63712700
63712710
71350000
71351500
71351810
71356400
71330000
71320000
71248000
71240000
71250000
71222000
71222100
45100000
45110000
45120000
45111000
45111230
45111240
45111290
45111291
45112000
45112100
45112340
45112500
45112700
45112730
45113000
45220000
II.2.3)Place of performance
NUTS code: UKJ31
II.2.4)Description of the procurement:

Portsmouth City Council — the “Council” — is seeking to appoint a partner design and build contractor to deliver new road and highways infrastructure within the City Centre. The Council is seeking a transformational change to the City Centre to help enable the growth and increased productivity the City needs to achieve. The scheme involves the realignment of the main route from the M275 to allow easy access to the whole of the City Centre and open up a number of sites for future development.

Following extensive public consultation the Council submitted a planning application on 1.12.2017. The Council estimates that delivery of the scheme may cost in the region of 70 000 000 GBP. This figure includes all pre-construction and construction activities that the Council may require the successful contractor to undertake but excludes wider project delivery such as internal costs, 3rd party fees, land acquisition costs, etc.

The Council has set aside 22 500 000 GBP in its capital programme towards this project which was approved by full Council on 13.2.2018 and is actively engaged in sourcing the balance of the remaining funding through a number of routes. The Council will require the successful contractor to assist the Council in unlocking critical path finance streams as well as reviewing the scheme in detail to identify areas where cost reductions may be realised.

Whilst the Council cannot commit to a firm programme at this point a target date for start on site has been set as Q3 2019. Based upon the scheme envisaged within the planning application the Council forecasts that construction may take approximately 2 years to complete. The Council is targeting to have secured the successful contractor via this procurement process by 30.10.2018.

The Contractor will be required to work with the Council on 2 stage open book principles with the addition of an initial ECI phase which will be subject to its own specific contract. All contracts between the Council and the Contractor will be let on the basis of NEC3 or NEC4 terms with an expectation that supply chain / subcontracting activities are let on back to back terms as appropriate.

The Council will execute this procurement process in accordance with the “Restricted Procedure” as set out within the “Public Contracts Regulations (2015)” which encompasses an initial shortlisting phase prior to inviting tenders from the shortlisted contractors. In the interests of managing bidding costs for all parties the Council envisages shortlisting 4 contractors only to take part in the tender stage, however this number could increase in the event of minimal differences in scores.

The Council will run the procurement process in line with the following programme:

— issue of Supplier Status Questionnaire (SSQ) and associated documentation via Council e-sourcing portal: 8.5.2018,

— publication of OJEU Contract Notice: 7.5.2018,

— bidder's Session: 24.5.2018 10:30 — 13:00,

— requests for clarification deadline: 23:59 on 31.5.2018,

— SSQ and associated documentation submission deadline: 14:00 on 15.6.2018,

— completion of SSQ evaluation and confirmation of shortlisted tenderers: 29.6.2018,

— 1-1 consultation with shortlisted tenderers: W/C 9.7.2018,

— tender pack issued to shortlisted tenderers: 30.7.2018,

— tender submission deadline: 7.9.2018,

— tenderer interviews: W/C 24.9.2018,

— conformation of preferred bidder: 19.10.2018,

— standstill end: 23:59 on 29.10.2018,

— contractor secured: 30.10.2018.

The Bidder's Session on 24.5.2018 will take place at The Marriot Hotel, North Harbour, Portsmouth. The session will run from 10:30 — 13:00.

Joining instructions and the SSQ documentation which will require completion can be obtained via the Council's InTend e-sourcing solution using the following address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 70 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Council cannot provide a definite term as delivery of the scheme is subject to a number of factors that are yet to be determined — funding, land acquisitions, etc. The objective of the procurement is to secure a partner contractor to work with the Council to deliver the scheme to its conclusion and is therefore not bound by the forecast term set out above.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As detailed within the SSQ documentation accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

In summary the aim of this procurement process is to secure a design and build major project contractor to work with the Council on an integrated open book partnership basis from current scheme status through to detailed design, works execution and maintenance activities as required. In summary the scope of the work the successful contractor may be required to undertake, although will not be limited to, is as follows:

— early contractor involvement activities,

— assisting the Council in identifying and securing grant funding and other sources of finance,

— design co-ordination and progression,

— engagement with Council Highways PFI Maintenance Contractor,

— surveys,

— enabling works,

— stakeholder management,

— communications,

— programming and phasing,

— cost development and control,

— subcontract / supply chain engagement and involvement,

— obtaining required statutory approvals — directly or via assisting the Council as appropriate,

— construction,

— traffic management,

— defects management on design and build basis,

— maintenance activities as required.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/06/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 30/07/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Council is seeking a transformational change to the City Centre to help enable the growth and increased productivity the City needs to achieve. The scheme involves the realignment of the main route from the M275 to allow easy access to the whole of the City Centre and open up a number of sites for future development.

In summary the core objectives of the scheme are as follows:

— minimise traffic congestion into the city centre and improve the reliability of journey times,

— prioritise cyclists and pedestrians at junctions and crossing points,

— simplify the road network to make it easier for residents, business and visitors to enter the city,

— open up significant areas of land for potential new development and public space,

— improve the quality of the environment and create a sense of place.

The Council is targeting to have secured the successful contractor via this procurement process by 30.10.2018. The Council will immediately require the contractor to engage in Early Contractor Involvement (ECI) activities which will be a vital input into the securing of further finances on an accurate basis in respect of costs, programme and delivery. Subject to the securing of finances the contractor will then be required to progress the design and develop costings, programme and approach to the point where a construction contract could be effectively executed.

The Contractor will be required to work with the Council on 2 stage open book principles with the addition of an initial ECI phase which will be subject to its own specific contract. All contracts between the Council and the contractor will be let on the basis of NEC3 or NEC4 terms with an expectation that supply chain / subcontracting activities are let on back to back terms as appropriate. The Council is currently considering whether to move to NEC4 terms and will confirm its position to the shortlisted tendering contractors within the tender pack. The Council will retain the option to utilise either NEC3 or NEC4 using all forms and options available as appropriate to the work package and associated delivery requirements in question. The Council will provide further information within the tender pack but currently envisages the following forms of contract will be used for specific activity types:

—Professional Services Contract — Options A, E (ECI and design activities, predominantly Option A will be used),

—Engineering and Construction Contract — Options A and C (construction, the decision on whether to use A or C will be taken based upon a range of factors such as design fees build up, grant funding conditions, etc.),

—Short Form Contract — Options A and B (surveys, enabling works).

Prior to issue of the tender pack the Council will undertake 1-1 consultation with each of the shortlisted tenderers regarding the tendering strategy, requirements, timescales and proposed contracting strategy during week commencing 9.7.2018. This will allow tenderer suggestions and concerns to be considered thoroughly prior to issue of the tender pack on 30.7.2018.

A Bidder's Session will be held on 24.5.2018 at The Marriot Hotel, North Harbour, Portsmouth. The session will run from 13:00 — 13:00 and will cover the following agenda:

— wider regeneration context,

— history and current situation of the scheme,

— envisaged delivery and contracting strategy,

— procurement process.

Interested parties are restricted to a max of 3 delegates per organisation and prioritisation will be given to organisations who are intending to apply as the lead contractor. Joining instructions are set out within the SSQ documentation accessible via the Council's e-sourcing solution inTend.

VI.4)Procedures for review
VI.4.1)Review body
The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/05/2018