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Services - 197211-2022
15/04/2022    S75

Spain-Alicante: Provision of warehouse management, continuous inventory, moving and general inventory services for the European Union Intellectual Property Office (EUIPO)

2022/S 075-197211

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Intellectual Property Office (EUIPO)
National registration number: V-03965324
Postal address: Avenida de Europa 4
Town: Alicante
NUTS code: ES521 Alicante / Alacant
Postal code: 03008
Country: Spain
E-mail: procurement@euipo.europa.eu
Internet address(es):
Main address: https://euipo.europa.eu/ohimportal/es/public-procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10344
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of warehouse management, continuous inventory, moving and general inventory services for the European Union Intellectual Property Office (EUIPO)

Reference number: AO/009/21
II.1.2)Main CPV code
79991000 Stock-control services
II.1.3)Type of contract
Services
II.1.4)Short description:

This invitation to tender covers the services of warehouse management, continuous inventory, moving and general inventory to be performed, mainly, in the buildings occupied by the EUIPO in Alicante and its campus.

Likewise, exceptionally, the EUIPO may request moves to/from any other place in the world. As well as at the Brussels and Luxembourg offices, the EUIPO currently has employees, for the development of cooperation projects, in Argentina, Cameroon, Zimbabwe, Thailand and China.

Two lots have been defined in the tender procedure, and tenderers may submit their tenders for one or both lots.

— Lot 1: service of warehouse management, continuous inventory and moving;

— Lot 2: service of general inventory.

The tasks included in each lot are described in Annex II.1 – Work Methodology, corresponding to each lot.

II.1.5)Estimated total value
Value excluding VAT: 1 366 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Service of warehouse management, continuous inventory and moving

Lot No: 1
II.2.2)Additional CPV code(s)
42965100 Warehouse management system
98392000 Relocation services
II.2.3)Place of performance
NUTS code: ES521 Alicante / Alacant
Main site or place of performance:

Avenida de Europa 4, 03008 Alicante, SPAIN.

II.2.4)Description of the procurement:

Lot 1: service of warehouse management, continuous inventory and moving.

Includes the provision of the following services:

1. daily tasks:

1. physical receipt of merchandise and items acquired by the EUIPO;

2. administrative receipt of merchandise and items acquired by the EUIPO;

3. physical receipt of merchandise and items not acquired by the EUIPO;

4. labelling of inventoried items;

5. provision of material: storage or direct delivery;

6. management of the EUIPO warehouses. Reorganisation of the same.

Organisation of the distribution of items;

7. stock control;

8. re-labelling of inventoried items;

9. preparation and organisation of material for its delivery;

10. delivery of inventoried/non-inventoried items from the EUIPO warehouses to their final destination within the buildings (UT);

11. transfer between different locations within the buildings (UT) of inventoried/non-inventoried items;

12. assembly, installation, connection and ergonomics of the equipment necessary for a work station in the EUIPO;

13. transfer of items from the EUIPO to the residence of the remote workers;

14. (*) assembly, installation, connection and ergonomics of the equipment necessary for a work station at the residence of the structural remote workers;

15. recovery of items already in use at the EUIPO and that need to be stored again, including the transfer from the residences of the remote workers;

16. on-site reading for the update of UT/warehouse of the items inventoried upon deliveries, transfers and recoveries (IWMS IT system);

17. recording and updating of UT of the items delivered inside and outside of the buildings (SAP/IWMS IT system);

18. tracking, continuous verification and updating of UT of the items delivered inside the buildings (SAP/IWMS IT system);

19. management, processing and closing of work orders (e-ticketing/IWMS IT system);

20. preparation of lists of material that may be declassified;

21. management of outbound materials;

22. other tasks to support the EUIPO staff or that of its contractors;

23. semi-annual inventory of the warehouses.

(*) The start date of these tasks will be confirmed by the EUIPO upon commencing the contract.

2. Exceptional tasks:

24. transfer of items between UTs for large moves (> 10 moves per day). Including pick up, loading, transfer, unloading and installation/connection;

25. mass transfer of items from the EUIPO to the residence of the remote workers (> six transfers/day);

26. special moves to/from any place in the world;

27. support to the daily tasks service.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 214 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

On 20 April 2022 at 11.00 (GMT+1), an on-site visit will be held at the EUIPO premises located at Avenida de Europa 4, 03008 Alicante, SPAIN.

At most two representatives per tenderer may attend. The tenderer must provide the full names and identification details at least 2 working days in advance to: procurement@euipo.europa.eu.

II.2)Description
II.2.1)Title:

Service of general inventory

Lot No: 2
II.2.2)Additional CPV code(s)
79991000 Stock-control services
II.2.3)Place of performance
NUTS code: ES521 Alicante / Alacant
Main site or place of performance:

Avenida de Europa 4, 03008 Alicante, SPAIN.

II.2.4)Description of the procurement:

The EUIPO, as part of its financial obligations regarding the management of its fixed assets, must cyclically perform a physical inventory exercise of its IT equipment (IT) and furniture (FM). It is foreseen that, during the validity period of the framework contract that is the object of this tender procedure, a global physical inventory exercise will be organised each year of the EUIPO’s inventoried IT and FM materials located in all of the offices of its headquarters in Alicante, as well as the remote verification of those EUIPO’s inventoried items deployed in multiple locations that cannot be physically recorded on site through mobile devices, so they will be verified remotely. This is the case of the rented buildings and the residences of the employees. Also, the EUIPO may request the complete re-labelling of all of the items (FM and/or IT), and in this case it will determine the year in which it finds it necessary to complete that task. In principle, this is foreseen for year 1.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 152 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

On 20 April 2022 at 11.00 (GMT+1), an on-site visit will be held at the EUIPO premises located at Avenida de Europa 4, 03008 Alicante, SPAIN.

At most two representatives per tenderer may attend. The tenderer must provide the full names and identification details at least 2 working days in advance to: procurement@euipo.europa.eu.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/05/2022
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/05/2022
Local time: 11:00
Place:

European Union Intellectual Property Office (EUIPO), Avenida de Europa 4, 03008 Alicante, SPAIN.

Information about authorised persons and opening procedure:

A maximum of two representatives per tenderer may attend the opening session. The tenderer must provide the full names and ID or passport numbers of the representatives at least 2 working days in advance to EUIPO by email to procurement@euipo.europa.eu. The EUIPO reserves the right to organise the opening via videoconference.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The tender documents will be available for download at the address stated in Section I.3). The website will be updated periodically, and it is the responsibility of tenderers to check for updates, amendments or answers to questions during the tender period.

In the event of unavailability or disruptions in the functioning of the means of electronic communication provided in Section I.3) in the last 5 calendar days preceding the deadline for receipt indicated in Section IV.2.2), the contracting authority reserves the right to extend this deadline and to publish the extension at the internet address provided in Section I.3), without prior publication of a corrigendum to this notice. Economic operators interested in this tender are invited to register for the call for tenders at the address indicated in Section I.3) in order to be notified when new information or documents are published.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxemburgo
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, PO Box 403
Town: Estrasburgo
Postal code: 67001
Country: France
E-mail: eo@ombudsman.europa.eu
Internet address: http://ombudsman.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in the absence thereof, of the day on which it came to the plaintiff’s knowledge.

VI.5)Date of dispatch of this notice:
04/04/2022