Works - 19757-2016

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21/01/2016    S14    - - Works - Contract notice - Restricted procedure 

United Kingdom-Belfast: Construction work for subsidised residential accommodation

2016/S 014-019757

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Choice Housing Ireland Limited
37-41 May Street
Contact point(s): Procurement Department
BT1 4DN Belfast
United Kingdom
Telephone: +44 2890441317
E-mail: Contracts@choice-housing.org

Internet address(es):

General address of the contracting authority: http://www.choice-housing.org/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
PF13-059 Grove Place Remodelling and Refurbishment Works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Existing property overview.
12 Grove Place comprises an existing 3-storey, mid-terrace dwelling, which we believe was originally constructed during the early-1900's. Internal accommodation presently comprises 5nr single-bedrooms — each with individual wash-hand basins — as well as a communal lounge, kitchen, shower room, WC and utility room. An enclosed, private yard area is provided at the rear of the property, which contains the dwelling's oil-fired boiler and storage tank.
The dwelling comprises traditional construction methods throughout. External walls are of solid, ‘random rubble’ 500 mm thick construction to the ‘main’ house, cavity wall blockwork construction to the single-storey extension housing the kitchen and utility room. External elevations are finished in a mixture of rough-cast and smooth render, with bands around window openings. The main roof is pitched and covered with artificial slates and underfelt. Dormer windows are provided to the front and rear pitches of the main dwelling's roof, cladded with artificial slates. The ground floor is suspended timber to main living areas of the main dwelling, with concrete sandwich construction provided to the single storey extension. Internal partitions comprise a combination of solid masonry and timber stud walls. Fenestration throughout comprises single-glazed, timber framed units.

The property has a gross internal floor area of 118.37 m2. A layout drawing of the existing dwelling is included as Appendix 2 of the PQQP, with a location map at Appendix 1.

II.1.6)Common procurement vocabulary (CPV)

45215210, 45211000, 45262700, 45262690, 45210000, 45453100, 45200000, 45315000, 45310000, 45351000, 45430000, 45421151, 45442180

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
12 Grove Place comprises an existing 3-storey, mid-terrace dwelling, which we believe was originally constructed during the early-1900's. Internal accommodation presently comprises 5nr single-bedrooms — each with individual wash-hand basins — as well as a communal lounge, kitchen, shower room, WC and utility room. An enclosed, private yard area is provided at the rear of the property, which contains the dwelling's oil-fired boiler and storage tank.
The dwelling comprises traditional construction methods throughout. External walls are of solid, ‘random rubble’ 500 mm thick construction to the ‘main’ house, cavity wall blockwork construction to the single-storey extension housing the kitchen and utility room. External elevations are finished in a mixture of roughcast and smooth render, with bands around window openings. The main roof is pitched and covered with artificial slates and underfelt. Dormer windows are provided to the front and rear pitches of the main dwelling's roof, cladded with artificial slates. The ground floor is suspended timber to main living areas of the main dwelling, with concrete sandwich construction provided to the single storey extension. Internal partitions comprise a combination of solid masonry and timber stud walls. Fenestration throughout comprises single-glazed, timber framed units.

The property has a gross internal floor area of 118.37 m2. A layout drawing of the existing dwelling is included as Appendix 2 of the PQQP, with a location map at Appendix 1.

Proposed works overview
The broad scope of works to be delivered through the remodelling/refurbishment project will aim to address all of the general and property-specific issues, described above. The significant elements of work to be completed as part of the eventual works contract will include:
— In-shell internal reconfiguration and refurbishment works to provide a modern 5-person 3-bedroom social home for ‘general needs’ allocation to a large family (please refer to relevant Appendix 3 for proposed layout, following internal remodelling works);
— Replacement of windows and doorsets throughout;
— Re-cladding of dormer installations;
— Provision of new, compliant solid concrete ‘sandwich’ floor construction at ground floor level throughout;
— Full kitchen replacement;
— Provision of new bathroom at first floor level;
— Provision of Lifetime Homes-compliant shower room to ground floor;
— Strip out and disposal of all wash-hand basins to former bedrooms;
— Works to remedy all identified instances of either penetrating or rising damp affecting the property;
— Works to eradicate all identified instances of decay or insect attack affecting the internal or external timber elements to the property;
— Remedial works/upgrade to property's electrical and mechanical systems, as required, to ensure safe, as well as compliance with relevant Regulations;
— Provision of new natural gas central heating system;
— Appropriate site works to improve in-curtilage areas;
— Any essential remedial works to the building's structure and fabric identified through the lead consultant's initial appraisal of the building's condition;
— All works necessary to ensure Statutory and Regulatory compliance (for example, smoke/heat/CO detection).
The remodelled and refurbished property will need to comply (where reasonably practicable) with all applicable NI Building Regulations, all relevant DSD Design Guidance, as well as Choice Housing Ireland's Design Guide.
The consultant should note that the property is currently un-tenanted and will remain so until practical completion of all works and handover of the building back to the Contracting Authority.
For clarity, the site address where the above outlined works will be delivered is as follows:
— 12 Grove Place, Derry, Co. Londonderry, BT48 6JT.
Estimated value excluding VAT: 49 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 3 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority may require guarantees or other security acceptable to the Contracting Authority from tenderers as detailed in the pre-qualification documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be detailed in the pre-qualification documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability in respect of the Contract. Alternatively, the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and / or performance bonds as applicable to be entered into by other economic operators.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The project will be subject to all relevant statutory and regulatory provision.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be detailed in the pre-qualification documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: To be detailed in the pre-qualification documentation.
Minimum level(s) of standards possibly required: To be detailed in the pre-qualification documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
To be detailed in the pre-qualification documentation.
Minimum level(s) of standards possibly required:
To be detailed in the pre-qualification documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PF13-059
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.2.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.2.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The cost of responding to the pre-qualification package (PQQP) and any subsequent tender information and / or participation exercise in the procurement process generally will be borne solely by the economic operator participating. A Memorandum of Information and pre-qualification questionnaire package (PQQP) is available in respect of the project referred to in Section I above. Economic operators should note that the Contracting Authority reserves the right to cancel this procurement process at any stage. Any expenditure, work or effort undertaken prior to the contract award is at the sole risk of the economic operator participating in this procurement process. All discussions and correspondence will be deemed strictly ‘subject to contract’ until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of the parties. Any date given in Section IV above is a best estimate at the time of dispatch. The Contracting Authority reserves the right to extend any such date. Neither the publication of this Notice nor the employment of any particular terminology or any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by Directive 2014/24/EU of the European Parliament and of the Council (as amended) as implemented by the Public Contracts Regulations 2015.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of Justice (Belfast)
Chichester Street
BT1 3JF Belfast
United Kingdom
Telephone: +44 2890325111

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court of Justice (Belfast)
Chichester Street
BT1 3JF Belfast
United Kingdom
Telephone: +44 2890325111

VI.5)Date of dispatch of this notice:
19.1.2016