Services - 198053-2020

29/04/2020    S84    Publications office of the European Union - Services - Contract notice - Restricted procedure 

Luxembourg-Luxembourg: AO 10783 ‘Provision of services related to the Business Continuity Plan for Publications Office Managed Services’

2020/S 084-198053

Contract notice

Services

Legal Basis:

Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: Publications Office of the European Union
Postal address: 2, rue Mercier
Town: Luxembourg
NUTS code: LU000
Postal code: L-2985
Country: Luxembourg
E-mail: op-appels-offres@publications.europa.eu
Telephone: +352 292944331

Internet address(es):

Main address: https://op.europa.eu/

Address of the buyer profile: https://op.europa.eu/en/web/about-us/procurement

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5865
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

AO 10783 ‘Provision of services related to the Business Continuity Plan for Publications Office Managed Services’

Reference number: AO 10783
II.1.2)Main CPV code
72500000
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of the call for tenders is the selection of one economic operator for the provision of managed business continuity services related to the information systems and services of the Publications Office, including OP PORTAL, TED and CORDIS.

II.1.5)Estimated total value
Value excluding VAT: 4 900 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

The main place of performance of the tasks shall be the contractor's premises or any other place indicated in the tender.

II.2.4)Description of the procurement:

The services to be provided are:

Service 1: Overall Service Requirements,

Service 2: Business Continuity Services,

Service 3: Project Services,

Service 4: BC Setup (Takeover),

Service 5: Handover.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 900 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Because of the complexity of the project as it comprises three managed services (OP Portal, TED, CORDIS), the setup periods of up to 7 months and the novelty of the project (it is the first BCP contract for managed services in the Publications Office), the contract duration was set at 72 months.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/06/2020
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/07/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The procurement documents are available via eTendering: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5865

Any request for additional information shall exclusively be submitted via eTendering.

The requests to participate and the tenders must be submitted exclusively VIA MAIL (for details see the Invitation letter). Requests to participate and tenders submitted in any other way (e.g. email or eSubmission) will be disregarded.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
22/04/2020