Services - 203439-2018

12/05/2018    S90    - - Services - Contract notice - Open procedure 

United Kingdom-Hawick: Construction work

2018/S 090-203439

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Waverley Housing
51 North Bridge Street
United Kingdom
Telephone: +44 1450364221
NUTS code: UKM91

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
A.D.A Construction Consultants Ltd
Pavilion 3, St James Business Park, Linwood Road
United Kingdom
Contact person: Alan Shanks
NUTS code: UKM83

Internet address(es):

Main address:

Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Other type: Registered Social Landlord
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Waverley Housing — External Painterwork Services Contract 2018-2021

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Contract will involve the successful Contractor undertaking external cyclical painterwork services on existing housing properties throughout the Central Scottish Borders. The Contract will involve delivery of the service on an annual basis over a 3 year period from 2018-2021 with an optional extension not exceeding 2 years (subject to the satisfactory performance of the successful Contractor) to deliver.

Painterwork services during financial years 2021-2022 and 2022-2023.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM91
Main site or place of performance:

Central Scottish Borders.

II.2.4)Description of the procurement:

The Contract is envisaged to include external painterwork services including painting works to existing rainwater disposal systems, metal railings, gates and washpoles, external doors and garage doors, fascia, soffit and verge boards, windows and external walls. The Contract is envisaged to include external painterwork services to approximately 300 housing properties per annum during Financial Years 2018-2019, 2019-2020 and 2020-2021.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Subject to satisfactory performance of the successful Contractor, the Contract may be extended by a maximum of 2 further years to include external painterwork services during Financial Years 2021-2022 and 2022-2023.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

It is envisaged that the commencement date of the Contract, and the Year 1 (2018-2019) service, will be 16.7.2018 with services in future years of the Contract commencing each April.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Please refer to these statements when completing Section 4B of Tender Document 2 Section 5 ESPD (Scotland).

Question 4B.1.1: Bidders will be required to have a minimum “general” yearly turnover of 166 000 GBP for the last 2 years.

Question 4B.1.2: Bidders will be required to have an average yearly turnover of a minimum of 166 000 GBP for the last 2 years.

Question 4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5.1 and 4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:

Employer's (Compulsory) Liability Insurance: 5 000 000 GBP.

Public Liability Insurance: 5 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Please refer to these statements when completing Section 4C of Tender Document 2 Section 5 ESPD (Scotland).

4C.8.1: Bidders will be required to confirm their average annual manpower for the last 3 years.

4C.8.2: Bidders will be required to confirm their and the number of managerial staff for the last 3 years.

4C.9: Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what portion of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please refer to attached Tender Documentation.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 082-184174
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 06/09/2018
IV.2.7)Conditions for opening of tenders
Date: 08/06/2018
Local time: 12:30

Waverley Housing, 51 North Bridge Street, Hawick, TD9 9PX.

Information about authorised persons and opening procedure:

The Public Contracts Scotland Postbox will be opened by a member of staff or committee of Waverley Housing.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2021 if the 2 year optional extension to the Contract is not applied or 2023 if the 2 year optional extension to the Contract is applied.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Tender Document 2, Section 5 ESPD Part IV Section C “Technical and Professional Ability” will be scored on a pass or fail basis using the following scoring methodology:

0: Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores “0 — Unacceptable” against any question may be disqualified.

1: Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient / limited detail or explanation to demonstrate how the requirement will be fulfilled.

2: Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3: Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4: Very Good — Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.

5: Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

A Tenderer will be required to achieve a minimum score of 3 against each Question within Part C, i.e. a score of 3 or greater shall represent a Pass whereas a score of 2 of lower will represent a Fail. Waverley Housing Housing may disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 3 (a Pass) against any of the Questions included with Part C.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:542224).

VI.4)Procedures for review
VI.4.1)Review body
Waverley Housing
51 North Bridge Street
United Kingdom
Telephone: +44 1450364221
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: