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Services - 203521-2016

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15/06/2016    S114

United Kingdom-London: Insurance services

2016/S 114-203521

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association
Postal address: 102 Blackstock Road
Town: London
Postal code: N4 2DR
Country: United Kingdom
Contact person: Our Consultant, NHF Insurance Services
For the attention of: Jeremy Flint
E-mail: j.flint@nhfinsurance.co.uk

Internet address(es):

General address of the contracting authority: http://www.isha.co.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Our Consultant, NHF Insurance Services
Postal address: Woodlands, Manton Lane
Town: Bedford
Postal code: MK41 7LW
Country: United Kingdom
Contact person: Tender documentation is accessible 24/7 via our ShareFile solution. Please contact our Consultant to obtain details of the ShareFile web address
For the attention of: Jeremy Flint
E-mail: j.flint@nhfinsurance.co.uk

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Insurance and related services to Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Focussed around the head office and properties in London, plus other areas necessary to fulfil the Contract.

NUTS code UK UNITED KINGDOM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Insurance, related advice, claims management and loss control services for Property, Legal Liability and other General Insurance (non-life) risks, as required by Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association for a period of 3 years (or periods of insurance) commencing 1.11.2016, with the option to extend by up to 2 further years (or periods of insurance).
The Contract will also include Engineering Inspection Services.
II.1.6)Common procurement vocabulary (CPV)

66510000 Insurance services, 66512100 Accident insurance services, 66513100 Legal expenses insurance services, 66513200 Contractor's all-risk insurance services, 66515000 Damage or loss insurance services, 66515200 Property insurance services, 66515410 Financial loss insurance services, 66515411 Pecuniary loss insurance services, 66516000 Liability insurance services, 66516500 Professional liability insurance services, 66517300 Risk management insurance services, 66518000 Insurance brokerage and agency services, 66518100 Insurance brokerage services, 66519200 Engineering insurance services, 66519500 Loss adjustment services, 66514110 Motor vehicle insurance services, 66516100 Motor vehicle liability insurance services, 71631100 Machinery-inspection services, 71631000 Technical inspection services, 71630000 Technical inspection and testing services, 71330000 Miscellaneous engineering services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of the proposed Contract is the provision of insurance and related Services to Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association. The Contract is divided into 3 Lots (see Annex B for further details). Bidders may bid for 1 or more Lots. Individual lots will not be divided further into sub-Lots. Lots 1, 2 and 3 will be individually evaluated against the award criteria for the particular Lot so different Providers may win different Lots. Where the respondent is an insurance Broker, it may choose to place the insurance(s) required within Lot 1 with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes. Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years (or periods of insurance), subject to satisfactory service, performance and cost.
Estimated value excluding VAT:
Range: between 750 000 and 1 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years (or periods of insurance) subject to service, performance and cost.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.11.2016. Completion 31.10.2019

Information about lots

Lot No: 1 Lot title: A programme of General Insurance and related services for Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association, excluding Motor Fleet risks and Engineering Inspection contract
1)Short description
A programme of General Insurance and related services for Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association, excluding Motor Insurance and Engineering Inspection.
The insurance classes within Lot 1 may include but not be limited to: Material Damage, Works in Progress, Business Interruption, All Risks, Money, Public, Property Owners and Products Liability, Employers Liability, Libel and Slander, Professional Negligence, Engineering Insurance, Fidelity Guarantee / Crime, Group Personal Accident, Terrorism, Employment Practices Liability, Commercial Legal Expenses and Directors and Officers Liability.
2)Common procurement vocabulary (CPV)

66510000 Insurance services, 66512100 Accident insurance services, 66513100 Legal expenses insurance services, 66513200 Contractor's all-risk insurance services, 66515000 Damage or loss insurance services, 66515200 Property insurance services, 66515410 Financial loss insurance services, 66515411 Pecuniary loss insurance services, 66516000 Liability insurance services, 66516500 Professional liability insurance services, 66517300 Risk management insurance services, 66518000 Insurance brokerage and agency services, 66518100 Insurance brokerage services, 66519200 Engineering insurance services, 66519500 Loss adjustment services

3)Quantity or scope
A programme of General Insurance and related services for Islington and Shoreditch Housing Association Ltd incorporating Lien Viet Housing Association, excluding Motor Fleet risks and Engineering Inspection contract (see Lots 2 and 3).
Estimated value excluding VAT:
Range: between 750 000 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
As stated in Tender Documents.
Lot No: 2 Lot title: Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business use extensions)
1)Short description
Insurance services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business use extensions).
2)Common procurement vocabulary (CPV)

66514110 Motor vehicle insurance services, 66516100 Motor vehicle liability insurance services, 66518100 Insurance brokerage services, 66517300 Risk management insurance services

3)Quantity or scope
Insurance services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business use extensions).
Estimated value excluding VAT:
Range: between 20 000 and 30 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
As stated in Tender Documents.
Lot No: 3 Lot title: Engineering Inspection Contract
1)Short description
Engineering Inspection contract for items of lifting plant, pressure plant, playgrounds and the like.
2)Common procurement vocabulary (CPV)

71631100 Machinery-inspection services, 71330000 Miscellaneous engineering services, 71631000 Technical inspection services, 71630000 Technical inspection and testing services

3)Quantity or scope
Engineering Inspection contract and related services for specified items of lifting plant, pressure plant, playground equipment and the like.
Estimated value excluding VAT:
Range: between 30 000 and 40 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
As stated in Tender Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Potential suppliers will be required to provide an overview of services provided to the social housing, public sector or other relevant property owners over the past 5 years and details of at least 2 clients currently receiving similar services. Potential suppliers will be required to provide evidence of regulation by the FCA or other appropriate insurance regulatory authority indicating the types of insurance the proposed insurer is authorised to arrange or provide.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 3 years reports and accounts.
Minimum level(s) of standards possibly required: A minimum financial rating of A- from Standard & Poor‘s, or an equivalent rating Agency will be required of all Insurance risk carriers.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The tender documents will require providers to detail their professional experience, resource, skills, qualifications and quality control practices, through completion of a Mandatory Information Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: For insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.7.2016
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
29.7.2016 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 30.11.2016
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This is a single stage process. Respondents will be required to comply with minimum standards as stated in the ITT documentation.
All respondents will also be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: The High Court of England and Wales
Country: United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (The Regulations) provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: The Cabinet Office

VI.5)Date of dispatch of this notice:
10.6.2016