Supplies - 204827-2017

31/05/2017    S103    European Court of Auditors - Supplies - Call for expressions of interest - Not specified 

Luxembourg-Luxembourg: Call for expressions of interest is to set up a list of pre-selected candidates capable of providing to the European Court of Auditors subscriptions to periodicals of general or specialised character

2017/S 103-204827

Notice of call for expressions of interest

 1.Contracting authority:

European Court of Auditors, 12, rue Alcide de Gasperi, L-1615 Luxembourg, LUXEMBOURG. E-mail: eca-procurement.service@eca.europa.eu Internet: http://www.eca.europa.eu
 2.Application procedure:

The objective of this call for expressions of interest is to set up a list of pre-selected candidates capable of providing to the European Court of Auditors subscriptions to periodicals of general or specialised character, in the fields covered by the European Union policies, in paper and/or electronic format, published in any of the EU Member States and outside the EU. For more details concerning the scope of the present call for expressions of interest please refer to point 7.
Expressions of interest shall be submitted in one of the official languages of the European Union by electronic means at the following address: ECA-PROC-AMI-625@eca.europa.eu
Inclusion on the list entails no obligation on the part of the contracting authority concerning the conclusion of contracts.
 3.Information and documents to be provided:

In their expression of interest interested parties shall provide the following documents:
— administrative documents listed in Annex 1 (forms 1, 2, 3),
— the completed coverage table mentioned at point 7 and provided in Annex 1 form 6,
— the declaration on honour (Annex 1 form 4) mentioned at point 10 in reference to the exclusion criteria, stating that the candidate is not in one of the situations of exclusion listed in the declaration,
— supporting evidence for the evaluation of the selection criteria indicated at point 11 and listed in Annex 1.
A complete list of the documents that are required in order to reply to this call for expressions of interest, along with model reply forms is given in the model application (Annex 1) available at the following address
http://www.eca.europa.eu/Lists/ECADocuments/PP_AMI_625/Annex%201%20-%20Application%20form%20-%20AMI.doc
 4.General description of the procedure:

Interested parties are invited to submit an expression of interest in accordance with the rules set out in this notice.
The contracting authority will draw up a list of pre-selected candidates (AMI list) who meet the criteria set out at point 11.
Where a specific contract relating to a subscription for periodicals is to be concluded, the contracting authority will invite all the candidates on the list, to submit a tender. The contracting authority will send these candidates the tender specifications or request for price relating to the contract in question.
 5.Protection of personal data:

If processing your expression of interest involves the recording and processing of personal data (such as your name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your reply to this notice and any personal data requested are required for the purposes indicated above in point 4 and will be processed solely for those purposes by the contracting authority indicated in point 1, which is also acting as data controller. Details concerning the processing of your personal data are available on the privacy statement at: http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf
Your personal data may be registered in the early detection and exclusion system (EDES) if you are in one of the situations mentioned in Article 106 of the Financial Regulation (Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (OJ L 298 of 26.10.2012, p. 1) as amended (hereafter the ‘Financial Regulation’)). For more information, see the privacy statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm
 6.Use of the list resulting from this notice:

The list resulting from this notice will be used exclusively for public procurement supply contracts below Directive's threshold (currently 135 000 EUR) per year.
 7.Full description of the subject covered by the call for expressions of interest:

The ECA Library wishes to procure subscriptions to periodicals of general or specialised character, in the fields covered by the European Union policies, in paper and/or electronic format (print + institutional online access, whenever possible), published in any of the EU Member States and outside the EU.
An indicative and non-exhaustive list of periodicals with detailed specifications as they might be requested by the Court can be found in Annex 1 — form 6. This list is to be considered as preliminary information with regard to the future orders. The final and complete list of periodicals to be ordered by the ECA Library including start and end date of the subscription (on a general basis for 1 year) will be provided to the preselected candidates together with the request for a price offer. The ECA intends to send the first request for a price offer in September 2017.
Candidates are required to complete the coverage table to be found in Annex 1 — form 6.
Preselected candidates enrolled in the AMI list will be accordingly consulted for the price offers.
 8.Place of delivery:

Paper versions of periodicals will have to be delivered, according to the provisions of each subscription, to the address below:
European Court of Auditors, Library, 12, rue Alcide de Gasperi, L-1615 Luxembourg, LUXEMBOURG.
For all subscriptions please note that the contractor shall ensure direct delivery of paper copies from the publisher to the ECA Library whenever possible.
 9.Expiry date of the list resulting from this call for expressions of interest:

The list resulting from this notice is valid for 4 years from dispatch of this notice. Interested parties may submit an application at any time prior to the last 3 months of validity of the list.
 10.Exclusion criteria:

We draw your attention to the fact that you will be excluded from the participation to this procedure if you are in one of the situations described in Articles 106 and 107 of the Financial Regulation.
In this context, in the expression of interest the economic operators interested in participation to this call for expressions of interest shall provide a declaration on honour to be found at Annex 1 form 4 stating that they are not in one of the situations of exclusion listed in the declaration. The declaration shall be duly signed and dated by an authorised representative. In case of doubt, the candidates may be requested to provide supporting evidence of non-exclusion.
 11.Selection criteria:

a) Criteria relating to legal capacity:
In their expression of interest interested economic operators shall provide proof of authorisation to perform future contracts under national law by means of the following documents:
— extract from the trade register or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the value added tax (VAT) register.
b) Criteria relating to financial and economic capacity:
Candidates must have sufficient economic and financial capacity to enable them to perform potential future contracts in compliance with the contractual provisions. In their expression of interest interested parties shall provide proof of their economic and financial capacity by means of the following documents:
— financial statements for the last 2 years for which accounts have been closed, including a statement of overall turnover and turnover concerning the subscriptions to periodicals covered by this call for expressions of interest during the last 2 financial years available,
— if the balance sheets or the statements show an average loss over the past 2 financial years for which accounts have been closed, then the candidate must furnish another document as proof of his financial and economic capacity, such as appropriate bank references or proof of professional risk insurance cover.
c) Criteria relating to technical and professional capacity:
Candidates must have sufficient technical and professional capacity to enable them to perform future contracts in compliance with the contractual provisions. The technical and professional capacity of economic operators will be substantiated on the basis of the following documents:
— the candidate shall indicate on the coverage table (Annex 1 — form 6) which periodicals (in paper and/or electronic format as requested by the ECA Library) he is able to supply. In order to be preselected the candidate must cover at least 5 periodicals,
— reference forms confirming that the candidate delivered at least 5 of the requested periodicals within the past 2 years, the form shall include at least the following details: title and publisher of the periodical, recipient(s) of the subscriptions. This could be a certificate, delivery note or an order signed by the client,
— a brief description of measures employed to ensure the quality of supplies and services (max. 2 pages). This description should include the following aspects:
• team devoted to the execution of future contracts and direct contacts with the ECA Library (min. 1 permanent contact person + 1 replacement contact person, who is reachable by telephone and e-mail within 1 working day),
• a sample invoice as a proof of capability to produce correct and complete invoices. The sample invoice shall include at least the following positions: complete supplier and ECA delivery addresses, title and detailed description of the ordered periodical, subscription period with dates, delivery mode, exact prices per position and total price),
• the measures to provide prompt support and reaction in case of problems and questions, e.g. concerning IP access, technical problems, missing or delayed deliveries, invoices, credit notes. The candidates shall react within 1 working day and indicate the resolution time of problems and questions.
 12.‘Ex post’ transparency:

Details on the contractors who have concluded a contract of more than 15 000 EUR awarded following the procedure set out at point 4 shall be published on the website of the contracting authority no later than 30 June of the year following contract award.
These details include name, locality (address for legal persons and region of origin for natural persons), amount, and subject of the contract. For natural persons, the information shall be removed 2 years after the year of contract award.
 13.Date of dispatch of notice:

19.5.2017.
 14.Date of receipt by the Publications Office of the European Union:

19.5.2017.