Supplies - 205202-2017

31/05/2017    S103

United Kingdom-Leicester: Food, beverages, tobacco and related products

2017/S 103-205202

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Mr Jane Smith
E-mail: tenders@espo.org
Telephone: +44 1162944056
Internet address(es):
Main address: http://www.espo.org/
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: local authority services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

83_17 Food — Grocery, Frozen and Multi-temperature.

Reference number: 83_17
II.1.2)Main CPV code
15000000 Food, beverages, tobacco and related products
II.1.3)Type of contract
Supplies
II.1.4)Short description:

ESPO is seeking to establish a multi-supplier framework for the supply and distribution of a range of grocery, frozen and multi temperature food provisions.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

ESPO will impose on economic operators requirements aimed at protecting the confidential nature of information made available throughout the procurement procedure (as permitted by Regulation 21(3)) and, before receiving that information, economic operators will be required to complete and return a Confidentiality Agreement, which will be available once economic operators have expressed an interest in the tender opportunity.

To express an interest: (a) Go to www.eastmidstenders.org (b) Register (c) Search for tender opportunity ‘83_17’, (d) Express an interest.

II.1.5)Estimated total value
Value excluding VAT: 76 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

ESPO National — Grocery and Provisions

Lot No: 1
II.2.2)Additional CPV code(s)
03200000 Cereals, potatoes, vegetables, fruits and nuts
15100000 Animal products, meat and meat products
15200000 Prepared and preserved fish
15300000 Fruit, vegetables and related products
15400000 Animal or vegetable oils and fats
15500000 Dairy products
15600000 Grain mill products, starches and starch products
15800000 Miscellaneous food products
15900000 Beverages, tobacco and related products
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Supply and distribution of a number of grocery and provisions to include but not limited to chilled dairy products and cooked meats (to include but not limited to bacon and cooked meats), fats and oils, eggs, milk and dairy products, soft drinks and waters, hot and cold beverages, tea, coffee, flour and flour based mixes, pasta, rice, pulses, confectionery, biscuits, vinegar based products, canned fish, canned fruit, canned meat, canned vegetables, gravies and sauces, dried fruit and nuts, breakfast cereals, herbs and spices, condiments, chilled fillings etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 27 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 27/08/2017
End: 26/08/2019
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lot 1 is for the direct supply of products to ESPO Customers within the administrative regions of the UK. It is anticipated that the successful Suppliers will maximise the sales potential with all participating establishments throughout the contract.

II.2)Description
II.2.1)Title:

ESPO National — Frozen Foods

Lot No: 2
II.2.2)Additional CPV code(s)
03200000 Cereals, potatoes, vegetables, fruits and nuts
15100000 Animal products, meat and meat products
15200000 Prepared and preserved fish
15300000 Fruit, vegetables and related products
15400000 Animal or vegetable oils and fats
15500000 Dairy products
15600000 Grain mill products, starches and starch products
15800000 Miscellaneous food products
15900000 Beverages, tobacco and related products
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Supply and distribution of a number frozen food items to include but not limited to fish, meats, vegetables, chips and potato specialities, burgers and sausages, savoury and sweet buffet, desserts, puddings, ice cream, bread, cakes and patisserie.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 36 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 27/08/2017
End: 26/08/2019
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lot 2 is for the direct supply of products to ESPO Customers within the administrative regions of the UK. It is anticipated that the successful Suppliers will maximise the sales potential with all participating establishments throughout the contract.

II.2)Description
II.2.1)Title:

ESPO National — Multi-temperature food

Lot No: 3
II.2.2)Additional CPV code(s)
03200000 Cereals, potatoes, vegetables, fruits and nuts
15100000 Animal products, meat and meat products
15200000 Prepared and preserved fish
15300000 Fruit, vegetables and related products
15400000 Animal or vegetable oils and fats
15500000 Dairy products
15600000 Grain mill products, starches and starch products
15800000 Miscellaneous food products
15900000 Beverages, tobacco and related products
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Supply and distribution of a number of grocery and frozen provisions commonly referred to as a ‘One Stop Shop’ solution with the addition of fresh produce, and non-food catering consumables.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 27/08/2017
End: 26/08/2019
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lot 3 is for the direct supply of products to ESPO Customers within the administrative regions of the UK. It is anticipated that the successful Suppliers will maximise the sales potential with all participating establishments throughout the contract.

II.2)Description
II.2.1)Title:

Maidstone and Tunbridge Wells NHS Trust — Grocery and Frozen Food provisions.

Lot No: 4
II.2.2)Additional CPV code(s)
03200000 Cereals, potatoes, vegetables, fruits and nuts
15100000 Animal products, meat and meat products
15200000 Prepared and preserved fish
15300000 Fruit, vegetables and related products
15400000 Animal or vegetable oils and fats
15500000 Dairy products
15600000 Grain mill products, starches and starch products
15800000 Miscellaneous food products
15900000 Beverages, tobacco and related products
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Supply and distribution of a number of grocery and frozen food provisions to Maidstone and Tunbridge Wells NHS Trust.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 27/08/2017
End: 26/08/2019
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lot 4 is for the direct supply of products to Maidstone and Tunbridge Wells NHS Trust.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As part of the ongoing contract management process, during the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Suppliers during the period of the Framework Agreement by reference to credit ratings agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/06/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU of the European Parliament and of the Council, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review
VI.4.1)Review body
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
Postal code: LE19 1ES
Country: United Kingdom
Internet address: www.espo.org
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.5)Date of dispatch of this notice:
26/05/2017