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Supplies - 205726-2020
04/05/2020    S86

United Kingdom-Inverness: Air-traffic control equipment

2020/S 086-205726

Contract notice – utilities

Supplies

Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Highlands and Islands Airports Ltd
Postal address: Head Office, Inverness Airport
Town: Inverness
NUTS code: UKM6 Highlands and Islands
Postal code: IV2 7JB
Country: United Kingdom
Contact person: J Marshall
E-mail: atms@hial.co.uk
Telephone: +44 1667462445
Fax: +44 1667464300
Internet address(es):
Main address: http://www.hial.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.6)Main activity
Airport-related activities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Remote Tower Solution

II.1.2)Main CPV code
34962000 Air-traffic control equipment
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Supplies, services and works necessary to deliver a remote tower air traffic control solution at a Combined Surveillance Centre in Inverness, serving air traffic control airports within the HIAL estate. It is the intention of HIAL that the project will encompass Dundee, Inverness, Kirkwall, Stornoway and Sumburgh airports, but HIAL reserves the right to add or subtract airports and/or to phase the introduction of the remote tower solution at any airport(s). The contract will include the supply and installation of remote tower equipment and associated support and maintenance services. The contract will also include supply of compatible system components, spares and maintenance, for the named airports and any other airports served by the Combined Surveillance Centre (whether or not owned and/or operated by HIAL), for the lifetime of the system. HIAL reserves the right to include in the contract options to acquire future upgrades to the equipment supplied to reflect technological and regulatory change and emerging best practice over the lifetime of the system.

II.1.5)Estimated total value
Value excluding VAT: 8 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
34960000 Airport equipment
34962000 Air-traffic control equipment
34962210 Air-traffic control simulation
34962220 Air-traffic control systems
34962230 Air-traffic control training
34962200 Air-traffic control
48121000 Air traffic control software package
72212121 Air traffic control software development services
34962100 Control tower equipment
45213332 Airport control tower construction work
71311240 Airport engineering services
34997000 Control, safety or signalling equipment for airports
II.2.3)Place of performance
NUTS code: UKM62 Inverness & Nairn and Moray, Badenoch & Strathspey
NUTS code: UKM61 Caithness & Sutherland and Ross & Cromarty
NUTS code: UKM65 Orkney Islands
NUTS code: UKM64 Na h-Eileanan Siar (Western Isles)
NUTS code: UKM66 Shetland Islands
NUTS code: UKM71 Angus and Dundee City
Main site or place of performance:

Inverness.

II.2.4)Description of the procurement:

Highlands and Islands Airports Ltd will establish a remote tower air traffic control solution at a Combined Surveillance Centre in Inverness, serving air traffic control airports within the HIAL estate. A contingency and training centre will also be established.

HIAL seeks tenders from suppliers who can deliver, whether or not as part of a consortium:

— the remote tower solution detailed in the tender pack,

— spare parts and consumables for the remote tower solution,

— training as detailed in the tender pack.

The remote tower solution shall be provided on a turnkey basis.

HIAL expects the exact scope of the supplies, services and works to be procured will be determined as part of negotiations, but HIAL currently anticipates that:

— the remote tower solution will include the supply, installation and fit out of remote tower modules within the Combined Surveillance Centre and the Contingency and Training Centre. This will include sensors, displays, communications and processing for aerodrome control, operational support, supervisory and engineering working positions as detailed in the tender pack;

— the remote tower solution will involve the installation of optical sensors on the relevant aerodromes;

— associated support and maintenance services, including training will also be required;

— the solution provider will be required to collaborate with design and construction professionals appointed by HIAL;

— there will be a requirement for technical support and maintenance for the remote tower solution for the life of the system;

— the contract will include requirements related to the need to equip a contingency facility with contingency and simulator positions; options for the supply and fit-out of additional controller positions at the Combined Surveillance Centre and options for the installation of equipment at additional airports (whether or not owned and/or operated by HIAL).

The solution provider will be required to support HIAL's transition from the current operation to the Combined Surveillance Centre.

Every system and piece of equipment provided must be able to meet current and reasonably foreseeable UK and international regulatory requirements.

Subcontracting opportunities must be published on www.publiccontractsscotland.gov.uk

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Supplier solution (Technical Description) / Weighting: 24 %
Quality criterion - Name: Completed remote tower CWP user requirement compliance matrix and supporting evidence / Weighting: 16 %
Quality criterion - Name: Completed statement of work compliance matrix and supporting evidence / Weighting: 8 %
Quality criterion - Name: Implementation plan (Outline and Detailed) including schedule / Weighting: 3 %
Quality criterion - Name: Draft project management plan / Weighting: 3 %
Quality criterion - Name: Technology refresh strategy / Weighting: 6.5 %
Quality criterion - Name: Test strategy / Weighting: 10 %
Quality criterion - Name: Health and safety / Weighting: 4.5 %
Quality criterion - Name: Systems engineering management plan / Weighting: 3 %
Quality criterion - Name: Supplier security strategy / Weighting: 3 %
Quality criterion - Name: Exit plan / Weighting: 1 %
Quality criterion - Name: Support and maintenance plan / Weighting: 6 %
Quality criterion - Name: Training plan / Weighting: 3 %
Quality criterion - Name: Environment / Weighting: 1.5 %
Quality criterion - Name: Social and economic impact / Weighting: 1 %
Quality criterion - Name: Contract / Weighting: 6.5 %
Price - Weighting: 20 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/12/2020
End: 30/11/2045
This contract is subject to renewal: yes
Description of renewals:

The contract will have an initial period of 10 years, with optional annual renewals thereafter up to a maximum of 25 years (i.e. the assumed maximum life of the system).

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 4
Objective criteria for choosing the limited number of candidates:

As set out in the tender pack.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

— spare parts,

— system consumables,

— user training,

— engineer training,

— train the trainer training,

— additional or replacement working positions for controllers, operational support and supervisors,

— additional or replacement masts, cameras and image processing capability,

— equipment refresh and upgrades,

— project management of changes to the system,

— software development,

— extended warranties.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The relevant selection criteria are included in the ESPD Scotland module on Public Contracts Scotland.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

Rules and criteria as stated in the tender pack.

Please note there are contractual requirements concerning Cyber Security for this contract. Tenderers will be required to complete an online supplier assurance questionnaire using the Scottish Cyber Assessment Service. A link to SCAS can be found here: https://cyberassessment.gov.scot/

The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the contracting authority’s assessment of cyber risk.

Further details will be set out in the procurement documents. A contract condition for this procurement requires the tenderer to comply with security requirements.

III.1.6)Deposits and guarantees required:

The supplier may be required to obtain a payment and/or performance guarantee.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment on the achievement of contract milestones as set out in the draft contract.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groups of economic operations must accept joint and several liability for performance of the contract.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Subcontracting opportunities must be advertised on www.publiccontractsscotland.gov.uk

The supplier will be required to provide community benefits.

The Supplier will be required to measure the carbon footprint of the system and work with HIAL towards minimising carbon emissions for the purpose of helping HIAL to establish the Highlands and Islands as a net zero aviation region by 2030.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 091-220619
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/06/2020
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 25/06/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

COVID-19 — HIAL wishes to progress this procurement as quickly as possible, but appreciates that potential tenderers may be affected by the COVID-19 situation. HIAL encourages tenderers to note interest in this notice and to request extension of any deadlines (which HIAL will consider carefully, but to which HIAL will not be obliged to agree). The tender process may be subject to a pause until such time as necessary steps, such as tender evaluations or site visits can take place safely.

Supplier briefing — HIAL intends to carry out a supplier briefing using video conference (Skype for Business). All parties who register interest in this notice will be invited to take part in the briefing which is currently scheduled for 7 May 2020.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=582465

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenderers are required to propose community benefits for inclusion in the contracts, which may include:

— apprenticeships,

— training and education events,

— local supply chain initiatives.

(SC Ref:582465)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=582465

VI.4)Procedures for review
VI.4.1)Review body
Official name: The Court of Session
Town: Edinburgh
Postal code: EH1 1RQ
Country: United Kingdom
VI.5)Date of dispatch of this notice:
29/04/2020