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Supplies - 206350-2018
15/05/2018    S91

United Kingdom-Newcastle upon Tyne: Grounds-maintenance equipment

2018/S 091-206350

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Association of North East Councils Limited trading as the North East Procurement Organisation
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC22 Tyneside
Postal code: NE1 3AF
Country: United Kingdom
E-mail: GM&Penquiries@tppl.co.uk
Telephone: +44 1954250517
Internet address(es):
Main address: www.nepo.org
I.1)Name and addresses
Official name: Darlington Borough Council
Postal address: Town Hall, Feethams
Town: Darlington
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DL1 5QT
Country: United Kingdom
E-mail: customerservices@darlington.gov.uk
Internet address(es):
Main address: www.darlington.gov.uk
I.1)Name and addresses
Official name: Durham County Council
Postal address: County Hall
Town: Durham
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: DH1 5UL
Country: United Kingdom
E-mail: help@durham.gov.uk
Internet address(es):
Main address: www.durham.gov.uk
I.1)Name and addresses
Official name: Gateshead Metropolitan Borough Council
Postal address: Civic Centre
Town: Gateshead
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE8 1HH
Country: United Kingdom
E-mail: customerservices@gateshead.gov.uk
Internet address(es):
Main address: www.gateshead.gov.uk
I.1)Name and addresses
Official name: Hartlepool Borough Council
Postal address: Civic Centre, Victoria Road
Town: Hartlepool
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS24 8AY
Country: United Kingdom
E-mail: customer.service@hartlepool.gov.uk
Internet address(es):
Main address: www.hartlepool.gov.uk
I.1)Name and addresses
Official name: Newcastle City Council
Postal address: Civic Centre, Barras Bridge
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 7RS
Country: United Kingdom
E-mail: csc@newcastle.gov.uk
Internet address(es):
Main address: www.newcastle.gov.uk
I.1)Name and addresses
Official name: North Tyneside Council
Postal address: Quadrant, The Silverlink North, Cobalt Business Park
Town: Silverlink
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE27 0BY
Country: United Kingdom
E-mail: contact.us@northtyneside.gov.uk
Internet address(es):
Main address: http://my.northtyneside.gov.uk/
I.1)Name and addresses
Official name: Redcar and Cleveland Borough Council
Postal address: Redcar and Cleveland House, Kirkleatham Street
Town: Redcar
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS10 1RT
Country: United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
Internet address(es):
Main address: www.redcar-cleveland.gov.uk
I.1)Name and addresses
Official name: South Tyneside Council
Postal address: Town Hall and Civic Offices, Westoe Road
Town: South Shields
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE33 2RL
Country: United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
Internet address(es):
Main address: www.southtyneside.gov.uk
I.1)Name and addresses
Official name: Stockton-on-Tees Borough Council
Postal address: Municipal Buildings, Church Road
Town: Stockton-on-Tees
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS18 1LD
Country: United Kingdom
E-mail: customer.comments@stockton.gov.uk
Internet address(es):
Main address: www.stockton.gov.uk
I.1)Name and addresses
Official name: Sunderland City Council
Postal address: Civic Centre, Burdon Road
Town: Sunderland
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: SR2 7DN
Country: United Kingdom
E-mail: enquiries@sunderland.gov.uk
Internet address(es):
Main address: www.sunderland.gov.uk
I.1)Name and addresses
Official name: Middlesbrough Borough Council
Postal address: Civic Centre, Albert Road
Town: Middlesbrough
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: TS1 9FX
Country: United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
Internet address(es):
Main address: www.middlesbrough.gov.uk
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Opportunities
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO and TPPL Purchase of Grounds Maintenance Equipment and Plant Framework

Reference number: NEPO214
II.1.2)Main CPV code
43325100 Grounds-maintenance equipment
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Association of North East Councils Limited trading as the North East Procurement Organisation is inviting tenders for organisations to participate in a 48 month Agreement for the supply of Grounds Maintenance Equipment and Plant on a purchase basis. The Agreement will be used by NEPO, and may also be used by all Local Authorities and other contracting authorities located in the United Kingdom.

The Agreement will be available to all current and future members of the Procurement Partnership Limited's (TPPL) buying club. A list of TPPL members can be obtained from http://www.tppl.co.uk/about-us/our-members/.

The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here https://www.nepo.org/about and a full list of associate members is available here http://nepo.org/associate-membership/list.

II.1.5)Estimated total value
Value excluding VAT: 100 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Grounds Maintenance Equipment

Lot No: 1
II.2.2)Additional CPV code(s)
16000000 Agricultural machinery
34140000 Heavy-duty motor vehicles
43300000 Construction machinery and equipment
43325100 Grounds-maintenance equipment
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Purchase of variety of grounds maintenance equipment, including but not limited to walk behind mowers, ride on mowers, walk behind/ride-on rollers, tractor driven mowers, utility vehicles/quad bikes, spreaders/sprayers, compact tractors, trailers, wood chippers/shredders, stump grinders, pressure washing machines (including graffiti removal washers) both towed and vehicle-mounted, golf course maintenance equipment (and golf buggies). All types of agricultural equipment including, but not limited to, combined harvesters, bailers, agricultural trailers, tractors, implements, and attachments may also be purchased.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 50 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be renewed in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Equipment and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other equipment types and associated services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

II.2)Description
II.2.1)Title:

Plant Equipment

Lot No: 2
II.2.2)Additional CPV code(s)
42415110 Forklift trucks
43200000 Earthmoving and excavating machinery, and associated parts
43300000 Construction machinery and equipment
44211100 Modular and portable buildings
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Purchase of a variety plant equipment including, but not limited to dumpers, loaders, rubber ducks, excavators (compact, mini, midi), tracked excavators, backhoe loaders, wheeled loaders, telescopic handlers. All types of industrial and all-terrain fork lifts to include gas, electric and gasoline. Wheeled excavators, skidsteer loaders and all types of static, mobile and vehicle mounted generators. Access platforms wheel, mechanical and vehicle mounted. Site cabins/buildings/toilets, lighting, static and mobile platforms. Air conditioning and heating units static, both mobile and vehicle mounted.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 30 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be renewed in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Equipment and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other equipment types and associated services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

II.2)Description
II.2.1)Title:

Handheld tools including electrical and mechanical items

Lot No: 3
II.2.2)Additional CPV code(s)
44511000 Hand tools
44512000 Miscellaneous hand tools
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Purchase of a variety of handheld tools, including but not limited to all electrical and mechanical (e.g. chainsaws, blowers, strimmers, rollers).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be renewed in 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Equipment and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other equipment types and associated services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated in the procurement documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 050-110012
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/06/2018
Local time: 14:00
Place:

Gateshead Council Legal Services.

Information about authorised persons and opening procedure:

Authorised NEPO and TPPL officers, opening conducted via the Proactis tender system.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months from publication of this contract notice.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list.

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

http://www.nepo.org/associate-membership/permissable-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

The Agreement is available to current and future members of The Procurement Partnership Limited club. A list of members of can be obtained from http://www.tppl.co.uk/about-us/our-members/.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=316560663

GO Reference: GO-2018511-PRO-12400503.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The Association of North East Councils Limited trading as the North East Procurement Organisation
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

NEPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the Framework Agreement before it is executed / signed.

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.5)Date of dispatch of this notice:
11/05/2018