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Services - 209006-2018

16/05/2018    S92    - - Services - Contract notice - Open procedure 

United Kingdom-Paisley: Refuse recycling services

2018/S 092-209006

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Contact person: Graeme Beattie
Telephone: +44 1416184710
E-mail: graeme.beattie@renfrewshire.gov.uk
Fax: +44 1416187050
NUTS code: UKM83

Internet address(es):

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Treatment of Post Consumer Recyclate Consisting of Mixed Plastics, Cans and Glass

Reference number: RC-CPU-17-117
II.1.2)Main CPV code
90514000
II.1.3)Type of contract
Services
II.1.4)Short description:

Renfrewshire Council is currently inviting tenders, from suitably qualified companies for the Treatment of post-consumer recyclate consisting of mixed Plastics, cans and glass as defined by the definition of Target Materials.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM83
II.2.4)Description of the procurement:

Renfrewshire Council is currently inviting tenders, from suitably qualified companies for the Treatment of post-consumer recyclate consisting of mixed Plastics, cans and glass as defined by the definition of Target Materials.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statements / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of 900 000 GBP for the last 2 years.

4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP each and every claim;

Public / Products Liability Insurance = 5 000 000 GBP each and every claim;

4B.6 The Council will use Dun and Bradstreet (D and B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D and B Failure Score in advance of submitting their Tender Submission. If, following this review, Tenderers consider that the D and B Failure Score does not reflect their current financial status, the Tenderer should attach a document to this section giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer’s financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D and B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size.

Where a consortium bid is received, the D and B Failure Score of each consortium member shall be assessed. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D and B Failure Score (or equivalent) as a company, in order to progress to stage two of the evaluation they must provide as part of their tender submission, written confirmation from an authorised signatory of the parent company, that either a parent company guarantee will be provided within 2 weeks of request. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company guarantee will be in the form provided in the Tender Documentation.

Minimum level(s) of standards possibly required:

4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of 900 000 GBP for the last 2 years.

4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP each and every claim;

Public / Products Liability Insurance = 5 000 000 GBP each and every claim;

4B.6 Tenderers must achieve a D and B failure score of 20 or above to pass this section.

The Council may undertake supplementary investigations to establish if the D and B failure score is a reflection of the current financial stability of the Tenderer; the outcome of such investigations will influence if a Tenderer is deemed to meet the minimum requirements to pass this bid selection stage in terms of their financial stability for the purposes of this contract. The Tenderer will be notified if supplementary investigations into the financial stability are being undertaken.

Where the Tenderer intends to sub-contract more than 25 % of any Contract value to a single subcontractor, the Tenderer must provide a D and B comprehensive report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractors last 2 financial years’ audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of subcontractors in relation to the Contract where they fail to meet the Council's minimum financial criteria.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Please refer to these statements when completing section 4D of the ESPD (Scotland):

Bidders will be required to confirm that they hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or have a documented policy regarding quality management which must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Bidders will be required to confirm that they hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. Or have a regularly reviewed and documented policy for Health and Safety (H and S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation (Note: Organisations with fewer than five employees are not required by law to have a documented policy statement).

Minimum level(s) of standards possibly required:

As above.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 19/10/2018
IV.2.7)Conditions for opening of tenders
Date: 21/06/2018
Local time: 12:30
Place:

Renfrewshire Council, Renfrewshire House, Cotton Street, Paisley PA1 1JB.

Information about authorised persons and opening procedure:

Tenders will be opened in accordance with Council's Standing Orders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public.

Contracts (Scotland) Regulations 2015.

The Council will request the following documentation once all bids have been received:

1) Evidence of your company's insurance certificates detailing the required level of insurance's as per the levels stated within this Notice and as detailed within the Invitation to Tender document uploaded within the general attachments area.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10630.

2)Tenderers are required to submit S7 Declaration as part of their tender submission. The document is attached within the commercial envelope.

3) A completed copy of the Supporting Documents uploaded within the general attachments area in Public Contract Scotland Tender Portal, please note that documents must be signed by an authorised signatory.

The Supporting Documents include:

Agreement to S1 Equalities Questionnaire.

Agreement to S2 Equalities Declaration.

Agreement to S3 Tender Compliance Certificate.

Agreement to S4 No Collusion Certificate.

Agreement to S5 Prompt Payment Certificate.

Agreement to S6 Details of proposed registered waste carriers.

Agreement to S8 Scorecard.

Agreement to S9 List of Proposed Sub-Contractors.

Agreement to S10 Parent Company Guarantee.

Agreement to S11 Confirmation of Destruction of Information Certificate.

4) A completed copy of the Health and Safety question set uploaded within the general attachments area.

Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10721. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Information in regards to Community Benefits are contained within the Invitation to Tender.

(SC Ref:539970).

VI.4)Procedures for review
VI.4.1)Review body
Please see section VI.4.3
Please see section VI.4.3
United Kingdom

Internet address: http://www.renfrewshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland).

Regulations 2015 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/05/2018