Services - 209745-2018

16/05/2018    S92    - - Services - Contract notice - Negotiated procedure 

United Kingdom-London: Hydrogen

2018/S 092-209745

Contract notice – utilities


Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
London Bus Services Limited
55 Broadway
United Kingdom
Contact person: Mr Philip Lewis
Telephone: +44 2030545351
NUTS code: UKI

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.6)Main activity
Urban railway, tramway, trolleybus or bus services

Section II: Object

II.1)Scope of the procurement

Tfl_scp_001600 — Hydrogen Refuelling Station

Reference number: DN318892
II.1.2)Main CPV code
24111600 - MA03 - CB44 - BA09
II.1.3)Type of contract
II.1.4)Short description:

The Contracting Authority London Bus Services Limited is looking for one supplier. The scope of this procurement includes:

1. The design, build, supply, install, test, commission and maintenance of a Hydrogen refuelling station (HRS).

2. Conducting all site enablement works to ensure ease of access to site, including surveys, design and build of the HRS.

3. Supplying fuel for a minimum of twenty hydrogen buses at a similar fill rate and cost as with diesel as they enter operational service in late 2019 for the duration of the contract.

4. Storing sufficient fuel safety stock at the site to ensure a high level of resilience is achieved with a 99.9 % availability, five minute fill time during the daily eight hour refuelling window.

Please note that heads of terms, leases and other legal property documents will also be required to be entered into with LBSL because the HRS will be built and operated on land that is not owned by TfL. Please see tender documentation for details.

II.1.5)Estimated total value
Value excluding VAT: 15 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKI
Main site or place of performance:

The Hydrogen refuelling station site is located at Perivale, West London, at the same location as the hydrogen buses and other buses, where it is to be used for daily refuelling.

II.2.4)Description of the procurement:

The programme is part of a developing UK, European and international movement expanding use of low emission technology for transport. The introduction of this new hydrogen refuelling facility and the supply of hydrogen for the buses in London is critical to this programme. Consequently, this procurement is a major new opportunity for a supplier to contribute towards the zero emission future for London and across Europe.

The Contracting Authority plans to award a single contract package to a supplier that will:

1) Generate all (100 %) of the hydrogen off site and deliver it to the HRS (or compliant variant bid, see below);

2) Design and build the HRS that will dispense hydrogen daily to 2 buses concurrently at a rate of up to 12 buses per hour, with a duration of less than 5 minutes refuelling time per bus;

3) For resilience, store sufficient safety stocks of hydrogen at the site as specified or have capability to provide hydrogen from elsewhere in the case of fuel supply failure, power supply energy failure, equipment breakdown or maintenance;

4) Maintain all equipment and systems according to manufacturer’s specification;

5) Train the bus operator's equipment users; and

6) Decommission the Hydrogen refuelling station at the end of 10 years supply (or after up to 15 years if the contract is extended).

In summary, the procurement is for a Hydrogen refuelling station at Perivale with a delivered service for design, installation, supply and maintenance that provides daily hydrogen fuel including storage capacity for a minimum of 20 buses, i.e. 17 minimum in operation per day.

In response to this notice for the HRS we require a standard bid from all Bidders.

A standard bid is defined as a bid that proposes a, one hundred percent (100 %) delivered-only regular hydrogen supply to the site to dispense fuel the buses, and this must be ready for use by the bus operator (Metroline) at the latest within 12 months of the contract award date and in accordance with the other requirements in the procurement documents.

You may, if you wish to, submit a variant bid, but you are under no compulsion to do so.

If you do not submit a compliant standard bid, then your variant bid will not be considered. Furthermore only compliant variant bids will be considered.

In the case of submitting a variant bid, the requirements are as set out in the procurement documents. TfL reserves the right to amend these requirements as it sees fit.

Other information and formalities necessary for evaluating if the requirements are met are:

To express an interest in this procurement, the supplier needs to be registered on procontract as stated in Section I.3. To register or to check if you are already registered log on to

It is important that suppliers read the instructions carefully on the home page before proceeding with registration. To be considered for this opportunity the company must first complete the supplier Selection Questionnaire Parts 1, 2 and 3 (eligibility criteria) as a condition of participation. A supplier guidance document is attached within the ‘opportunity documents’ section, this will give instructions to facilitate the submission. If you require any further assistance please communicate with contact person in Section I.1 using the procontract portal only.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical Requirements / Weighting: 50
Quality criterion - Name: Contractual (terms and conditions) / Weighting: pass/fail evaluation
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 15 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 192
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Detailed in the SSQ documents.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

The contract will be awarded for an initial 10 years with an option to extend for a further 5 years in 1 year increments. The estimated value stated in II.2.6 includes the full extension of 5 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Joint Initiative for Hydrogen Vehicles in Europe (JIVE), HRS maintenance, and Models for Economic Hydrogen Refuelling Infrastructure “MEHRLIN"
II.2.14)Additional information

The Contracting Authority reserves the right to withdraw from/amend the procurement process and may award a Contract/s in whole, part, or not at all as a result of the competition called for by this notice. The Contracting Authority will not be liable for any costs or expenses incurred by economic operators in considering and/or responding to the procurement process.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

Details will be provided in the Invitation to tender documentation.

A Parent company guarantee or Bank guarantee or equivalent will be required.

A Performance bond will be required.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are provided in the tender documentation. Payment in pounds sterling will normally be made by means of electronic funds transfer.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific form is required for bidding but the Contracting Authority will require to contract with one legal entity. In the event of submission of a bidder relying on other entities within "a group" or a consortium of bodies each member of the group or consortium may be jointly and severally liable for performance of the Contract. The Contracting Authority shall require a single entity to act as Principal contractor and Principal designer in accordance with the Supplier Selection Questionnaire.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The performance of the contract is subject to particular conditions as stated in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 227-414551
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Transport for London
Palestra 197 Blackfriars Road
United Kingdom
Telephone: +44 2030545351

Internet address: HTTPS://TFL.GOV.UK

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

TfL will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to lodge an appeal regarding the award decision before any contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: