Services - 209892-2019

07/05/2019    S88

Belgium-Brussels: Provision of Integrated Information and Communication Campaigns, Event Organisation and Public Affairs Services

2019/S 088-209892

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Shift2Rail Joint Undertaking
Postal address: Avenue de la Toison d'Or 56–60
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1060
Country: Belgium
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Railway research and development

Section II: Object

II.1)Scope of the procurement

Provision of Integrated Information and Communication Campaigns, Event Organisation and Public Affairs Services

Reference number: S2R.18.OP.04
II.1.2)Main CPV code
79400000 Business and management consultancy and related services
II.1.3)Type of contract
II.1.4)Short description:

The S2R JU intends to relaunch its communication strategy, which is the base for a continuous effort and mission to inform stakeholders about its achievements. The S2R JU is launching an open call for tender to establish a framework service contract with a service provider for the provision of a range of communication and information services such as integrated communication campaigns — both offline and online — to event organisation and public affairs services.

II.1.5)Estimated total value
Value excluding VAT: 2 400 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
79822500 Graphic design services
79952000 Event services
79340000 Advertising and marketing services
79416000 Public relations services
72212500 Communication and multimedia software development services
72212224 Web page editing software development services
72413000 World wide web (www) site design services
32417000 Multimedia networks
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The present tender aims to provide the S2R JU with support regarding:

1) Advice, preparation, implementation and monitoring of integrated information and communication activities of the S2R JU in the field of their respective EU policies and programmes;

2) Planning and preparation of event organisation, which may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events, such as webinars and social media chats;

3) Development of digital communication which may include short animations, videos, prezis, e-learning tools, as well as web-based products and audio-visuals for events and virtual events as well as printed publications;

4) Public affairs services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is 12 months, which may be automatically renewed 4 times for up to a maximum duration of 60 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Horizon 2020

II.2.14)Additional information

See internet address provided in Section I.3.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Selection criteria as stated in the procurement documents. See internet address provided in Section I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The duration of the framework contract (60 months) is justified by the current duration of the S2R Joint Undertaking (until December 2024), the major events that S2R JU will organise and participate to in 2024, as well as the future S2R JU communications strategy that will cover the period until 2024.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 033-073167
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/07/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/07/2019
Local time: 10:00

Shift2Rail Joint Undertaking, Avenue de la Toison d'Or 56–60. 1060, Brussels, BELGIUM.

Information about authorised persons and opening procedure:

Maximum 2 representatives per participating tenderer may attend the opening session. For more details see point 3.2 (Opening of tenders) of the invitation to tender

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

See internet address provided in Section I.3.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in Section I.3 (invitation to tender).

VI.5)Date of dispatch of this notice: