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Services - 211183-2018

17/05/2018    S93

United Kingdom-Bangor: IT services: consulting, software development, Internet and support

2018/S 093-211183

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Department of Education
Postal address: Rathgael House, Balloo Road
Town: Bangor
NUTS code: UK UNITED KINGDOM
Postal code: BT19 7PR
Country: United Kingdom
E-mail: strategicdelivery.cpd@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DE Teachers’ Pension System

Reference number: 1159646
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

The Contracting Authority has a requirement to procure a Teachers’ Pension System which will build on the current solution though enhanced to fully exploit changing technology and new business opportunities in a digital first context. The Contracting Authority will require a strategic partner to:

— successfully introduce / deploy a modern, fit for purpose, fully functional Teachers’ Pension System, with no interruption to current ongoing services and seamlessly taking over from them, and

— complete the data migration from the current system, system design, development and user testing before deployment.

II.1.5)Estimated total value
Value excluding VAT: 10 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
72320000 Database services
72268000 Software supply services
72230000 Custom software development services
72227000 Software integration consultancy services
48810000 Information systems
48800000 Information systems and servers
48000000 Software package and information systems
72250000 System and support services
72222300 Information technology services
50324100 System maintenance services
72200000 Software programming and consultancy services
72212422 Software development services suites
72212517 IT software development services
72500000 Computer-related services
72212610 Database software development services
72253200 Systems support services
II.2.3)Place of performance
NUTS code: UKN NORTHERN IRELAND
II.2.4)Description of the procurement:

The Contracting Authority has a requirement to procure a Teachers’ Pension System which will build on the current solution though enhanced to fully exploit changing technology and new business opportunities in a digital first context. The Contracting Authority will require a strategic partner to:

— successfully introduce / deploy a modern, fit for purpose, fully functional Teachers’ Pension System, with no interruption to current ongoing services and seamlessly taking over from them, and

— complete the data migration from the current system, system design, development and user testing before deployment.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 10 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Please refer to the information set out in the Project Information. Memorandum and Selection Questionnaire.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

After the initial contract period, there will be an option to extend for up to three (3) years.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A selection process will be used to identify economic operators, who having submitted a response to. the SQ, sufficiently demonstrate to the Authority’s satisfaction the appropriate technical and professional ability, economic, financial and. legal standing to meet the requirements of the DE Teachers' Pension System Contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Economic Operators will be assessed in accordance with Regulation 58 of the Public Contract. Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic Operators will be assessed in accordance with Regulation 58 of the Public Contract. Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Economic Operators will be assessed in accordance with Regulation 58 of the Public Contract. Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The appointment to the contract will be subject to the preferred supplier demonstrating. that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse. change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the. Authority. Contract performance will be subject to the conditions specified in the contract, which may include social and environmental. clauses in order to promote equality of opportunity and sustainable development. Further details are set out at Section VI.3 below and. furthermore in the Project Information Memorandum.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/06/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The figure indicated in II.1.5 and II.2.6 represents the potential value of the contract over the maximum contract term which ranges from. 7 000 000 GBP to 10 000 000 GBP. This range reflects the potential scale of the contract and takes into account changes and potential. modifications to the contract that may be required due to legislative, operational and technological developments and/or additional. functions and services that DE may be required to provide during the contract term. The pricing strategy applied and the setting of cost/. profit margins are a commercial decision for economic operators when submitting a bid for this competition.. Further to section II.2.11, the Authority will determine precisely what optional services may be required during the term of the contact. In addition to the optional. services, the Authority reserves the right to modify and vary the contract to provide for additional services that are complementary. to the services to be provided under the DE Teachers’ Pension System Contract in order to address future Departmental functions and. requirements and / or additional ICT requirements, such as:

— services that allow for enhancements and developments to be created, implemented and maintained throughout the system,

— services that allow for new service modules to be added to the system,

— services that develop, assist, maintain and improve the functionality, operation, or performance of the system,

— services to facilitate,. assist and support the integration of the system with other systems used by DE and / or other systems used by the Northern Ireland Civil. Service

— services to support the inclusion and maintenance of additional users of the system,

— services providing for and enabling adjustments to the system to reflect legislative, operational and technological developments. In relation to the detailed services detailed above and following the award of the DE Teachers’ Pension System Contract, the Department reserves the right to resort to the negotiated procedure without prior publication of a contract notice pursuant to Regulation 32 (9) of the Public Contract Regulations 2015. Any date given in Section IV above is a best estimate at the time of dispatch of this notice. The contracting authority reserves the right to extend any such date. Social Benefit Objectives. Buy Social clauses may apply to this contract requiring the contractor to deliver measurable targets for the employment of 'new entrant trainees'. The term ‘new entrant trainee’ includes apprentices, professional trainees, student placements and trainees in support and administration roles. Further information on the inclusion of Buy Social clauses can be accessed at http://buysocialni.org/. Contract Monitoring. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given. a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be. escalated to senior management in Central Procurement Directorate for further action. If this occurs and their performance still does not. improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be. issued with a Notice of Written Warning and Notice of Unsatisfactory Performance and this Contract may be terminated. The issue of a. Notice of Written Warning and Notice of Unsatisfactory Performance may result in the contractor being excluded from all procurement. competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement. Policy for a period of up to three years from the date of issue of the Notice..

VI.4)Procedures for review
VI.4.1)Review body
Official name: The UK does not have any such bodies with responsibility for appeal / mediation procedures apart from the High Courts of
Town: Belfast
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract. is communicated to tenderers. That notification will provide full information on the award decision.

VI.5)Date of dispatch of this notice:
15/05/2018