Services - 211427-2017

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03/06/2017    S106

Germany-Berlin: Warehouse management and dispatch of materials of the European Parliament Information Office in Germany

2017/S 106-211427

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament, Informationsbüro in Deutschland
Postal address: Unter den Linden 78
Town: Berlin
Postal code: 10117
Country: Germany
E-mail: tender-epberlin@europarl.europa.eu
Telephone: +49 03022801000
Fax: +49 03022801111

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu/portal/de

Address of the buyer profile: http://www.europarl.de/

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2462

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Warehouse management and dispatch of materials of the European Parliament Information Office in Germany.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code DE DEUTSCHLAND

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 12

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 50 000 EUR
Frequency and value of the contracts to be awarded: monthly.
II.1.5)Short description of the contract or purchase(s)
The European Parliament Information Office in Germany is seeking a service provider for the acceptance, storage, warehouse management, packing and dispatch of information material such as brochures, information leaflets, moveable display walls and advertising material (e.g. key rings, balloons, carrier bags), etc. The service provider should also be able to process orders from both the Internet and the departments in Berlin and Munich in a fast, timely and appropriate manner. He must therefore have manual and automatic packing facilities.
II.1.6)Common procurement vocabulary (CPV)

63120000 Storage and warehousing services, 64121100 Mail delivery services, 64121200 Parcel delivery services, 79921000 Packaging services

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
200 000 EUR.
Estimated value excluding VAT: 200 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See specifications and conditions for submitting a tender: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2462

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See specifications and conditions for submitting a tender: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2462

III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: see specifications and conditions for submitting a tender: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2462

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: see specifications and conditions for submitting a tender: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2462

Minimum level(s) of standards possibly required: see specifications and conditions for submitting a tender: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2462

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

see specifications and conditions for submitting a tender: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2462

Minimum level(s) of standards possibly required:

see specifications and conditions for submitting a tender: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2462

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
COMM/DG/AWD/2017/225.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
17.7.2017 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 24.7.2017 - 15:00

Place:

European Parliament, Informationsbüro in Deutschland, Unter den Linden 78, 10117 Berlin, GERMANY.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: on pain of automatically being refused access to the opening of tenders, tenderers wishing to attend said opening should confirm this with the department responsible for handling this contract no later than 2 working days prior to the tender opening date, either by post (Informationsbüro des Europäischen Parlaments, Unter den Linden 78, 10117 Berlin, GERMANY), fax (+49 (0)30 2280 1111) or e-mail (tender-epberlin@europarl.europa.eu).

Only 2 representatives may attend. Tenderers who have not confirmed their attendance will be refused access to the opening of tenders. The names of those attending the opening of tenders must be stated in the above-mentioned confirmation.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxemburg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu

Body responsible for mediation procedures

Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, BP 403
Town: Strasbourg
Postal code: 67001
Country: France
Internet address: https://www.ombudsman.europa.eu

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Court of Justice of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
24.5.2017