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Services - 212007-2018

17/05/2018    S93    - - Services - Contract notice - Negotiated procedure 

United Kingdom-Belfast: Installation services of electricity distribution equipment

2018/S 093-212007

Contract notice – utilities


Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Northern Ireland Electricity Networks
120 Malone Road
United Kingdom
Contact person: Anna McWhirter
Telephone: +44 2890689194
E-mail: anna.mcwhirter@nienetworks.co.uk
NUTS code: UKN

Internet address(es):

Main address: www.nienetworks.co.uk

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://e-sourcingni.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity

Section II: Object

II.1)Scope of the procurement

Looped Service Replacement

Reference number: S1181
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Contracting entity seeks to procure the services of a suitably competent Economic operator to carry out full turnkey replacement of Looped services (where 2 properties share a single electricity service cable) to customers’ properties. This will include assessing the requirements of each location by meeting with each customer at their property, planning and executing all works associated with the replacement of the looped service. In accordance with the Contracting entity’s regulatory investment plans the Economic operator is required to carry out the least cost, technically acceptable works to deliver the replacement of services associated with existing looped services. Providing a high level of customer engagement and an excellent customer experience is key to delivering this programme of works.

II.1.5)Estimated total value
Value excluding VAT: 2 600 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Throughout Northern Ireland.

II.2.4)Description of the procurement:

The framework agreement will require full turnkey delivery for the replacement of identified Looped services comprising of the following service areas:

— Liaising with NIE networks to ascertain work locations (NIE Networks will provide the information to the successful contractor of where looped services exist),

— Full customer management including agreement of programmed works at each customer property and the management of customer information fully in compliance with General data protection regulations,

— Full site inspection and job planning detailing agreed works to be carried out at each property,

— End to end management and execution of all the following work activities at each customer property as required:

—— Civil works.

—— Excavation and reinstatement.

—— Building works.

—— Electrical work activities.

—— Cable jointing activities.

— Complete customer feedback surveys as part of the works at all locations,

— Develop and update records database to provide traceability for all work locations,

— Photographic evidence of the asset before and after works, with a hyperlink to the database,

— Report regular progress to NIE Networks’ contracts manager on formally on a monthly basis,

— Carry out joint inspections of works as requested by the Contract manager.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 15/11/2018
End: 12/11/2026
This contract is subject to renewal: yes
Description of renewals:

On-going requirement.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement will be for a period of 5 years with an option, exercisable entirely at the discretion of the Contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to 2 years, with a total potential duration of 7 years. The Schedule of rates applicable under any extended period will be subject to agreement between the Contracting entity and the Economic operator that is a party to the relevant framework agreement.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 08/05/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Northern Ireland Electricity Networks Limited
120 Malone Road
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting entity will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework agreements is communicated to all Economic operators. The standstill period provides time for unsuccessful Economic operators to challenge the award decision before the framework agreements are entered into. The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
United Kingdom
VI.5)Date of dispatch of this notice: