Works - 212824-2014

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26/06/2014    S120    European Parliament - Works - Contract notice - Open procedure 

Belgium-Brussels: Production, installation and maintenance of the permanent exhibition of the House of European History in Brussels

2014/S 120-212824

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament, Directorate-General for Communication, Directorate for Relations with Citizens, House of European History
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium
For the attention of: Ronald Evers
E-mail: hehtenders@europarl.europa.eu

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu

Address of the buyer profile: http://www.europarl.europa.eu/tenders/invitations.htm

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Production, installation and maintenance of the permanent exhibition of the House of European History in Brussels.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Main site or location of works, place of delivery or of performance: Contractor's premises/Brussels.

NUTS code BE1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Development of shop drawings, production, installation and maintenance of the permanent exhibition of the House of European History in Brussels, including:
— basic fit-out of the existing spaces, partition walls, furniture, showcases, display bases and mounting supports for objects, graphics, scenographic elements, and models,
— production and installation of a complex metal sculpture, 25 meters high, to be displayed hanging in the atrium of the building,
— preparation of samples and mock-ups for the contracting authority's review,
— supply and installation of the lighting, audiovisual equipment and all necessary technical installations including exhibition control system for the adequate operation of the museum. The visit includes a multimedia tool, which will be accessed by every visitor through a personal tablet, lent by the museum; this system will be automatically triggered (localisation),
— development and implementation of all the audiovisual and multimedia productions for the permanent exhibition of the House of European History, including the multimedia visitor tool,
— daily technical operation, preventive and corrective maintenance of the exhibition during the 4 years following the opening.
Achieving this market involves a multi-disciplinary team to undertake a wide range of different tasks, including among others: development of shop-drawings using adequate digital tools in 2D and 3D; calculation of a large-scale metal sculpture; specialised carpentry, metalwork and finishing (painting, etc.), as well as high-quality display cases for museums; production of scenographic elements and models; different graphic printing techniques (digital, silkscreen, direct, etc.), on diverse substrates (wood, aluminium, glass, etc.); development, production and installation of mounting supports to display objects; scenographic lighting; supply and installation of complex audiovisual equipment and exhibition control system; scriptwriting, video shooting, production of infographic elements (2D, 3D), audio recording and dubbing (24 languages), sound and image editing, computer programming, post-production work; image and footage research, trading for the acquisition of image and footage rights; all related studies, works and maintenance services as well as project management during production and installation.
II.1.6)Common procurement vocabulary (CPV)

45212313, 45400000, 92521100, 39154000, 45262670, 31500000, 39100000, 44523200, 32322000, 72212520, 30200000, 32320000, 32340000, 79822500, 92110000, 50300000, 50850000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 11 500 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Production and installation of the permanent exhibition
1)Short description
Development of shop drawings, production and installation of the permanent exhibition of the House of European History in Brussels, including:
— basic fit-out of the existing spaces, partition walls, furniture, showcases, display bases and mounting supports for objects, graphics, scenographic elements, and models,
— production and installation of a complex metal sculpture, 25 meters high, to be displayed hanging in the atrium of the building,
— preparation of samples and mock-ups for the contracting authority's review,
— supply and installation of the lighting, audiovisual equipment and all necessary technical installations including exhibition control system for the adequate operation of the museum. The visit includes a multimedia tool, which will be accessed by every visitor through a personal tablet, lent by the museum; this system will be automatically triggered (localisation),
— development and implementation of all the audiovisual and multimedia productions for the permanent exhibition of the House of European History, including the multimedia visitor tool.
Achieving this market involves a multi-disciplinary team to undertake a wide range of different tasks, including among others: development of shop-drawings using adequate digital tools in 2D and 3D; calculation of a large-scale metal sculpture; specialised carpentry, metalwork and finishing (painting, etc.), as well as high-quality display cases for museums; production of scenographic elements and models; different graphic printing techniques (digital, silkscreen, direct, etc.), on diverse substrates (wood, aluminium, glass, etc.); development, production and installation of mounting supports to display objects; scenographic lighting; supply and installation of complex audiovisual equipment and exhibition control system; scriptwriting, video shooting, production of infographic elements (2D, 3D), audio recording and dubbing (24 languages), sound and image editing, computer programming, post-production work; image and footage research, trading for the acquisition of image and footage rights; all related studies, works and project management.
2)Common procurement vocabulary (CPV)

45212313, 45400000, 92521100, 39154000, 45262670, 31500000, 39100000, 44523200, 32322000, 72212520, 30200000, 32320000, 32340000, 79822500, 92110000

3)Quantity or scope
Estimated value excluding VAT: 10 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Tenderers are obliged to submit a tender for each lot. If a tender is submitted only for 1 lot, it will be excluded. The European Parliament reserves the right to award only lot 1. In the case of a consortium, the leader of the group must be the same for both lots.
Lot No: 2 Lot title: Maintenance of the permanent exhibition and related services
1)Short description
Maintenance of the permanent exhibition and related services including:
— daily technical operation,
— preventive maintenance,
— corrective maintenance,
— updates of elements of the permanent exhibition and related services.
2)Common procurement vocabulary (CPV)

50300000, 50850000

3)Quantity or scope
Estimated value excluding VAT: 1 500 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Tenderers are obliged to submit a tender for each lot. If a tender is submitted only for 1 lot, it will be excluded. The European Parliament reserves the right to award only lot 1. In the case of a consortium, the leader of the group must be the same for both lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond will be required for both lots (see specifications and draft contracts).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See draft contracts.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortia of economic operators, having or not having a legal existence, are allowed to submit a tender. If a consortium of economic operators does not have a legal existence, the leader of the group must be clearly designated by all the other members of the consortium to act as leader with full authority to bind the consortium and each of its members. The leader of the group must be the same for both lots. The composition and constitution of the consortium and the allocation of the scope of tasks amongst the members shall not be altered without prior written consent of the EP which can be withheld at discretion.
The consortium of economic operators shall provide proof of its legal form by the time the contract — if awarded to it — is signed. This may take one of the following forms:
— an entity with legal personality recognised by a Member State,
— an entity without legal personality but offering sufficient protection of the European Parliament's contractual interests (depending on the Member State concerned, this may be, for example, a consortium or a temporary partnership),
— the signature by all the partners of a type of ‘power of attorney' or equivalent document confirming a form of cooperation.
The consortium's actual status shall be established by any document or agreement signed by the members of the consortium, which shall be appended to the tender.
Those documents or agreements may exceptionally be modified and/or submitted after the time limit for submission of a tender, but under no circumstances after the outcome of the invitation to tender has been communicated to the tenderers concerned. The European Parliament reserves the right to reject a tender if the terms of agreement between the members of a consortium are modified during the procedure, if those terms make no provision for the joint and several liability of the consortium's members or if no agreement with legal force has been submitted with the tender.
The European Parliament may accept other legal forms not referred to above, provided that they ensure the parties' joint and several liability and are compatible with performance of the contract. At all events, it should be noted that, in the contract to be signed with the consortium, the European Parliament will refer expressly to the existence of such joint and several liability. In addition, it reserves the right to require, contractually, the appointment of an authorised representative who may represent the members and who is empowered, inter alia, to issue invoices on behalf of the other members.
Tenders from consortia of economic operators must specify the role, qualifications and experience of each of the members of the consortium. The tender shall be submitted jointly by the economic operators, who shall also assume joint and several liability for the tender submission.
In the case of a consortium of economic operators, each member shall furnish proof of right of access to the contract (eligibility), as well as proof concerning compliance with the exclusion and selection criteria. With regard to the selection criteria, the European Parliament may rely on the capacity of the other members of the consortium in order to establish whether the tenderer will have the resources needed to perform the contract. In this case, an undertaking shall be required from those members stating that they will make available to the other members the resources needed to perform the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Exclusion criteria:
Article 106 of the Financial Regulation:
1. Candidates or tenderers shall be excluded from participation in procurement procedures if:
a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
b) they or persons having powers of representation, decision-making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of 'res judicata';
c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the EIB and international organisations;
d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
e) they or persons having powers of representation, decision-making or control over them have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such illegal activity is detrimental to the Union's financial interests;
f) they are subject to an administrative penalty referred to in Article 109(1) .
Points (a) to (d) of the first subparagraph shall not apply in the case of the purchase of supplies on particularly advantageous terms from a supplier which is definitively winding up its business activities or from the receivers or liquidators of a bankruptcy, through an arrangement with creditors, or through a similar procedure under national law.
Points (b) and (e) of the first subparagraph shall not apply where the candidates or tenderers can demonstrate that adequate measures have been adopted against the persons having powers of representation, decision-making or control over them, who are subject to a judgment as referred to in point (b) or (e) of the first subparagraph.
Article 107 of the Financial Regulation:
2. A contract shall not be awarded to candidates or tenderers who, during the procurement procedure for that contract:
a) are subject to a conflict of interests;
b) are guilty of misrepresenting the information required by the contracting authority as a condition of participation in the procurement procedure or fail to supply that information;
c) find themselves in one of the situations of exclusion, referred to in Article 106(1), for the procurement procedure.
Please note that for this open call for tender economic operators working with the contractor on the call for tender 'European Parliament/DGCOMM/HEH/01/12 Design of the permanent exhibition of the House of European History in Brussels — Belgium' are regarded as having a conflict of interest and will be excluded.
Evaluation of the exclusion criteria:
1. All tenderers (including consortium members and subcontractors) must submit the declaration on the tenderer's honour, duly dated and signed.
2. The tenderer to whom the contract is to be awarded will be required, within 10 calendar days of the date of notification of the provisional award of the contract and before the contract is signed, to supply the following documentary evidence:
— a recent extract from the judicial record or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that the tenderer to whom the contract is to be awarded is not in one of the situations referred to in Article 106(1)(a), (b) or (e) of the Financial Regulation; for the instances referred to in Article 106(1)(b) and (e), the same shall apply to persons having powers of representation, decision-making or control over the tenderer,
— a recent certificate issued by the competent authority of the State concerned proving that the tenderer is not in the situation referred to in Article 106(1)(d) of the Financial Regulation,
— where the documents or certificates referred to above are not issued in the country concerned, and in respect of the other exclusion situations referred to in Article 106 of the Financial Regulation, they may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance.
3. The tenderer to whom the contract is to be awarded shall be exempt from the requirement to submit the documentary evidence referred to in paragraph 2 if that evidence has already been submitted for the purposes of another European Parliament procurement procedure and provided that the documents in question were not issued more than 1 year previously and are still valid. In such cases, the tenderer shall attest on his honour that the supporting documents have already been provided in a previous procurement procedure, which he shall identify, and that no changes in his situation have occurred.
Selection criteria:
Any tenderer must furnish proof of his authorisation to perform the contract under his national law. To do so, he shall submit 1 or more supporting documents substantiating that authorisation. The European Parliament accepts, as supporting documents:
— registration in the business or professional registry,
— a sworn statement or a certificate substantiating membership of a specific organisation, or
— registration in the VAT registry.
If none of these documents provide the requisite proof to substantiate and assess the existence of such authorisation, the European Parliament may accept other equivalent official documents furnished by the tenderer.
In the case of consortia of economic operators, each member will furnish proof of authorisation to perform the contract.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See specifications.
Minimum level(s) of standards possibly required: See specifications.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See specifications.
Minimum level(s) of standards possibly required:
See specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
COMM/DG/AWD/2014/275.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 96-166919 of 20.5.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 16.7.2014 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.9.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.9.2014 - 9:00

Place:

European Parliament, rue Wiertz 60, 1047 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 representatives per tenderer may attend.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Tenderers are obliged to submit a tender for each lot. If a tender is submitted only for 1 lot, it will be excluded. The European Parliament reserves the right to award only lot 1. In the case of a consortium, the leader of the group must be the same for both lots.
An obligatory site visit will be held in Brussels on 17.7.2014 (see specifications).
The European Parliament reserves the right to use a negotiated procedure, without prior publication of a contract notice, according to Article 134.1(f) of the detailed rules for implementation of the Financial Regulation applicable to the general budget of the European Union.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2600
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Please contact the body responsible for appeals for information concerning the deadline(s) for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
16.6.2014