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Services - 213634-2020

07/05/2020    S89

United Kingdom-London: Data services

2020/S 089-213634

Contract award notice

Results of the procurement procedure


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Cabinet Office, acting through an expert committee of the Cabinet Office, Geospatial Commission
Postal address: 100 Parliament Street
Town: London
Postal code: SW1A 2HQ
Country: United Kingdom
Contact person: Jamie Clark
E-mail: jamie.clark@cabinetoffice.gov.uk
Telephone: +44 7740520781
Internet address(es):
Main address: www.gov.uk
Address of the buyer profile: https://www.gov.uk/government/organisations/geospatial-commission
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Public Sector Geospatial Agreement

II.1.2)Main CPV code
72300000 Data services
II.1.3)Type of contract
II.1.4)Short description:

The contracting authority has entered into an agreement with Royal Mail Group Ltd under which Royal Mail will continue to grant a licence to public sector bodies in England and Wales for the use of their intellectual property contained in their postcode address file (PAF), multiple residence (MR), and Not Yet Built (NYB) datasets. The terms of this licence cover the public sectors use of the Royal Mail’s intellectual property in products and solutions provided by Royal Mail solution providers and as such does not require public sector bodies to pay any royalties associated with the use of PAF, MR or NYB within the third party solutions or datasets. It is not a direct supply agreement and therefore does not make provision for Royal Mail to directly supply data to the public sector.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 15 750 000.00 GBP
II.2.3)Place of performance
II.2.4)Description of the procurement:

The PAF Public Sector Licence (PSL) was first entered into between the Department for Business, Innovation and Skills in 2014 and the Royal Mail Group Ltd. The PSL is a collective purchase by government, on behalf of the public sector in England and Wales, of a licence for Royal Mail’s intellectual property within the postcode address file that forms a critical part of a wide range of addressing datasets and solutions that are used across the public sector. Each of use of PAF therefore attracted a usage-based royalty payment to be made by the public sector body to Royal Mail through the solution provider.

The public sector’s use of addressing data that contains PAF IPR continues to grow and as such the PSL have been extended in 2017, 2018 and 2019 with the last extension due to end on the 31 March 2020. This procurement has therefore sought to extend the PSL for a further 3 years on the same terms as the original agreement to continue to enable the public sector’s use of address data.

Following requests from their solution providers and the public sector to further reduce the administrative burden on the market Cabinet Office and Royal Mail has agreed to extend the PSL to also include Royal Mail’s Multiple Residence and Not Yet Built datasets within the licence. As with PAF these additional datasets are included on a use licence only basis and doesn’t cover any supply of the data whether directly from Royal Mail or from the wider solution provider market.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • No tenders or no suitable tenders/requests to participate in response to open procedure

The extension to the PAF PSL has been awarded to Royal Mail Group in accordance with Regulation 32(2)(b)(ii) and Regulation 32(2)(b)(iii) of the Public Contracts Regulations 2015 because Royal Mail group is the sole provider of the licence for the IPR due to both technical reasons associated with the obligations placed on them under their Universal Service Obligations under the Postal Services Act 2000 and also due to their exclusive ownership of the IPR in the dataset.

PAF® is a complete UK address database containing c.29 m business and residential postal addresses and 1.9 m postcodes. Each address record comprises a significant number of data elements including a building number, thoroughfare, post town and postcode. In its simplest form, PAF is the data describing each postal delivery point in the UK and is the basis on which the public recognises and understands addressing. Consequently it is the address that they give when calling the emergency services, accessing public services, getting insurance, as well as having goods delivered. As such PAF forms a key component of the nearly all of the address datasets and solutions used across the public sector.

Royal Mail owns the Intellectual Property Rights within the PAF and maintains the dataset them by licensing their use. As such there is no alternative source of the data. Given this and the importance of the data, Ofcom regulate PAF under section 116 of the Postal Services Act 2000. This means Royal Mail is required to maintain and provide PAF on fair and consistent terms to all which they do through a charged for licensing framework. Ofcom, through their role as regulator. The Address Management Unit which licences PAF is a ring-fenced unit within Royal Mail and has the responsibility of meeting the regulatory requirements.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Royal Mail Group Ltd
National registration number: 04138203
Postal address: Address Management Unit, Southampton Mail Centre, Mitchell Way, Southampton International Airport
Town: Southampton
Postal code: SO18 2YY
Country: United Kingdom
E-mail: address.management@royalmail.com
Telephone: +44 3456066854
Internet address: https://www.poweredbypaf.com/
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 15 750 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Cabinet Office, acting through an expert committee of the Cabinet Office, Geospatial Commission
Postal address: 100 Parliament Street
Town: London
Postal code: SW1A 2HQ
Country: United Kingdom
E-mail: gccontractsteam@cabinetoffice.gov.uk
Telephone: +44 7740520781
Internet address: www.gov.uk
VI.5)Date of dispatch of this notice: